The DNA of Emergency/Disaster Management

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The DNA of Emergency/Disaster Management

• INTERHANDS
• April 29, 2002
• Miami, Florida
• Dr. George W. Buck
• The Center for Disaster Management and
  Humanitarian Assistance

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Approaches to Disaster Planning

• All- Hazard
• Hazard Specific

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Planning Process

• Identify Problems and Needs
• Set Goals
• Determine Objectives
• Set Priorities
• Design Action programs
• Evaluate Results

Implementation Assessment Development
Analysis
The Planning Cycle
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The Planning Process

• Process or Paper?
• Planning is a comprehensive tool that address
• Mitigation
• Preparedness
• Response
• Recovery

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The Comprehensive Emergency Management System

• Mitigation
• Preparedness
• Response
• Recovery

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The Comprehensive Emergency Management System

• Mitigation

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The Comprehensive Emergency Management System

• Preparedness
• Emergency Management Weather Information Network

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The Comprehensive Emergency Management System

• Response

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The Comprehensive Emergency Management System

• Recovery
• Short Term
• Long Term
• Public
• Private

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The Integrated Emergency System (IEMS)

• A thirteen-step approach to disaster mitigation,
  designed to prevent injuries, reduce property
  damage and save lives.

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The Integrated Emergency System (IEMS)

• Hazard analysis
• Capability assessment
• Emergency operation planning
• Capability Maintenance
• Mitigation efforts
• Emergency operations
• Evaluation

• Capability shortfalls
• Multi-Year development
• Annual development increment
• State and Local resource
• Federal resource
• Annual work increment

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The Integrated Emergency System (IEMS) Process

• The process includes two paths
• Steps 1-7 focus on current capabilities and
  activities.
• Steps 8-13 is emphasizing capability
  improvements.

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The Integrated Emergency System (IEMS) Process

• STEP 1 Hazards Analysis Knowing what could
  happen, the likelihood of it happening, and
  having some idea of the magnitude of the problems
  that could arise, are essential ingredients for
  emergency planning.

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The Integrated Emergency System (IEMS) Process

• STEP 2 Capability Assessment The next step for
  the jurisdiction is to assess its current
  capability for dealing with the hazards that have
  been identified in Step 1.

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The Integrated Emergency System (IEMS) Process

• STEP 3 Emergency Operations Plans A plan should
  be developed with functional annexes common to
  the hazards identified in Step 1.

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The Integrated Emergency System (IEMS) Process

• STEP 4 Capability Maintenance. Once developed,
  the ability to take appropriate and effective
  action against any hazard must be continually
  monitored or it will diminish significantly over
  time.

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The Integrated Emergency System (IEMS) Process

• STEP 5 Mitigation Efforts Mitigating the
  potential effects of hazards should be given high
  priority. Resources utilized to limit the effects
  of a hazard or reduce or eliminate the hazard can
  minimize loss and suffering in the future.

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The Integrated Emergency System (IEMS) Process

• STEP 6 Emergency Operations The need to conduct
  emergency operations may arise at any time and
  must be carried out under current plans and with
  current resources despite the existence of plans
  for making improvements in the future.

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The Integrated Emergency System (IEMS) Process

• STEP 7 Evaluation The outcome of the emergency
  operations (Step 6) should be analyzed and
  assessed in terms of actual vs. required
  capabilities and considered in subsequent updates
  of Steps 2 and 8.

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The Integrated Emergency System (IEMS) Process

• STEP 8 Capability Shortfall The difference
  between current capability (Step 2) and the
  optimum capability reflected in the standards and
  criteria established by FEMA represents the
  capability shortfall.

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The Integrated Emergency System (IEMS) Process

• STEP 9 Multi-Year Development Plan Based on the
  capability shortfall identified in Step 8, the
  jurisdiction should prepare a multi-year
  development plan tailored to meet its unique
  situation and requirements.

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The Integrated Emergency System (IEMS) Process

• STEP 10 Annual Development Increment With the
  multi-year development plan serving as a
  framework for improving capability over time, the
  next step is to determine in detail what is going
  to be done next year.

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The Integrated Emergency System (IEMS) Process

• STEP 11 State/Local Resources State and local
  governments are expected to contribute
  financially and in-kind to capability development
  and maintenance efforts as they have done in the
  past.

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The Integrated Emergency System (IEMS) Process

• STEP 12 Federal Resources The Federal Government
  will continue to provide policy and procedural
  guidance, financial aid, technical support, and
  staff resources to assist State and local
  governments in developing and maintaining
  capability.

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The Integrated Emergency System (IEMS) Process

• STEP 13 Annual Work Increment As capability
  development projects and activities are
  completed, the jurisdiction's capability
  shortfall will be reduced. These improvements
  will be reflected in the capability assessment
  and capability shortfall (Steps 2 and 8) as the
  results of the process are reviewed each year.

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Comprehensive Emergency Management Plan

• Who, What, When, Where, and How the Community
  will Respond
• Centerpiece of a Comprehensive Emergency
  Management Program
• Standard with Local, State Federal

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Comprehensive Emergency Management Plan

• Does
• Use a Team Approach
• Assigns responsibility
• Establishes Authority
• Identifies Resources
• Defines Roles Responsibilities
• Provide Flexibility

• Doesnt
• Provide Agency Details
• Have Just One Author
• Deal with Just One Hazard

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Comprehensive Emergency Management Plan

• Types of Plans
• Emergency Operations Plan (EOP)
• Basic Plan
• Annexes
• Appendices
• Standard Operations Procedures

• Emergency Support Functions.
• Federal 12 EFSs
• Florida 18 ESFs
• Puerto Rico 15 ESFs

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Comprehensive Emergency Management Plan

• Using the ESF Guidelines
• Federal Model
• State Model
• Local Model

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Components of the Federal Response Plan (ESFs)

• Transportation
• Communications
• Public Works Engineering
• Fire Fighting
• Information Planning
• Mass Care

• Resource Support
• Health Medical Services
• Urban Search Rescue
• Hazardous Materials
• Food
• Energy

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Emergency Support Functions (State, Sample)

• Transportation
• Communications
• Public Works Engineering
• Fire Fighting
• Information Planning
• Mass Care
• Resource Support
• Health Medical Services
• Urban Search Rescue
• Hazardous Materials
• Food
• Energy

• Additional ESF for state and local Plans
• (Non Federal)
• Public Security
• Donations
• Fiscal

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Emergency Support Functions (State, Florida)

• Transportation
• Communications
• Public Works Engineering
• Fire Fighting
• Information Planning
• Mass Care
• Resource Support
• Health Medical Services
• Urban Search Rescue
• Hazardous Materials
• Food
• Energy

• Examples of additional ESF for state and local
  Plans (Non Federal)
• Military Support
• Public Information
• Volunteers and Donations
• Animal Issues
• Other include Business and,
• Industry and Tourism, Etc.

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Emergency Operations Plan

• Using Guidelines in CPG 1-8, or
• State and Local Guide (SLG) 101
• CPG-1-8 is no longer published however, still a
  good reference

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Emergency Operations Plan

• Basic plan
• begins with a series of statements that serve as
  the introduction to the overall plan.
• The Basic plan is the umbrella document that
  draws together all other parts of the plan.
• Statement of Purpose
• Situations and Assumptions
• Organization and Assignment of Responsibilities
• Concept of Operations
• Administration and Logistics
• Plan Development and Maintenance
• Authorities and Reference
• Definitions and Terms

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Emergency Operations PlanAnnexes the the Basic
Plan

• Direction and Control
• Warning
• Communications
• Public Information
• Evacuation
• Shelters
• Mass Care
• Health and Medical Services

• Law Enforcement
• Fire
• Search and Rescue
• Radiological Defense
• Engineering Services
• Agricultural Services
• Damage Assessment and Analysis
• Transportation
• Resources Management
• Terrorism

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Emergency Operations PlanAppendices

• An appendix contains details, methods and
  technical information that are unique to specific
  hazards as being likely to pose a threat to the
  community

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Emergency Operations PlanSOP and other
attachments

• Check lists
• Charts
• Maps
• SOPs
• Catalogues of Resources
• Call up lists
• Contact lists, etc.

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Characteristics of a Good Plan

• Clarity
• Accuracy -
• No Mistakes
• Comprehensiveness
• Accessibility
• Conciseness
• The shorter the better
• Updated Regularly

• Based on facts
• Based on local and national resources
• Used simple language
• Is a working, fluid document
• Assigns Reps. to those who know the mission

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Characteristics of a Bad Plan

• Used as a Door Stop
• Weighs over three pounds
• Has dust on it
• Cannot be found or absent during the disaster
• Only one copy exists
• Has outdated phone and names

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Exercise

• Practiced
• Planning Process
• Pre-Incident Plan
• Action Planning

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Five Types of Exercises

• Orientation
• Table Top
• Functional
• Full-Scale
• Actual Event

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Summary

• Training and Planning is a comprehensive tool
  that address
• Mitigation
• Preparedness
• Response
• Recovery