Towards Informed Preservation Choices for Institutional Repositories 2nd International Digital Curat

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Towards Informed Preservation Choices for
Institutional Repositories2nd
International Digital Curation ConferenceDigital
Data Curation in PracticeHilton Glasgow,
Glasgow, UK21-22 November 2006
http//preserv.eprints.org/

• Jessie Hey, Steve Hitchcock, Tim Brody, Leslie
  CarrIntelligence, Agents, Multimedia
  GroupSchool of Electronics and Computer
  ScienceUniversity of Southampton, UK

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Advancing preservation for Institutional
Repositories

• Progression from 1st Digital Curation Conference
• Greater understanding of potential preservation
  services for IRs
• Collaboration between EPrints team and PRONOM
  file format profiling at TNA
• Initial testing with Southampton, Oxford
• Extension to other archives
• IR preservation policies
• Looking ahead towards informed choices for IR
  administrators and authors

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IRs emphasis on Open Access but implies good
curation/ preservation

• Institutional Repositories showcase the work of
  the institution in tandem with subject based
  repositories
• Emphasis, at present, on all research output
  becoming broader with more disciplines and
  potential for richer representation being
  explored
• Investigating linking with data (eg CLADDIER and
  SToRE) and learning objects (eg MURLLO)

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Growth in Institutional Repositories and records
a time of international progress
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This weeks email pent up demand for Open Access
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Envisaging preservation services
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Piloting file format profiling with University of
Southampton and Oxford Institutional Research
Repositories feeding back to PRONOM
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Format profiling using PRONOM and ROAR

• Registry of Open Access Repositories ROAR
  http//archives.eprints.org/

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Browsing the registry Preserv file format
profile associated with OAI compliant repository
where possible
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Inspecting the file format profile for the
University of Southampton repository
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Email alert but could be basis for more
sophisticated services in future
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Inspecting an unusual file type eg Postscript
is this good or bad???Common with mathematicians
but can you view it? Goal preserve original but
provide access
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Preserv survey lack of preservation policies
early days

• 19 EPrints and DSpace based repositories
• Series of questions, based on analysis of
  preservation metadata for Preserv model
• Only 1 had written preservation policy
• Echoed by findings of state of the nation
  report Mind the Gap
• 52 UK organisations surveyed have management
  commitment to digital preservation
• 18 have a strategy in place

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Looking ahead

• Institutional Repository administrators receiving
  more constructive preservation information to
  make informed choices
• IRs feeding back into preservation services eg
  PRONOM based on more mature policies and
  broadening of formats as IRs grow
• Potential for more distributed, often lightweight
  and affordable, preservation and curation
  services as demonstrated by Preserv profile

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Further information

• Preserv http//preserv.eprints.org/
• Registry of Open Archive Repositories (ROAR)
  http//archives.eprints.org/
• Preserv format profiling http//trac.eprints.org/p
  rojects/iar/wiki/Profile/
• PRONOM the Technical Registry and DROID (Digital
  Record Object Identification tool)
• http//www.nationalarchives.gov.uk/pronom/
• EPrints software and services http//www.eprints.o
  rg/software/
• Hockx-Yu, H. Digital Preservation in the Context
  of Institutional Repositories. Program 40 (3)
  (2006) 232-243 http//eprints.rclis.org/archive/00
  007351/
• Thank you, Jessie Hey jmnh_at_ecs.soton.ac.uk
• And many thanks to our project partners at The
  National Archives, British Library and Oxford
  University Library Services for their practical
  contributions and discussions to models and
  services for curation and preservation for
  Institutional Repositories