Presentation name or presenter name

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Presentation of Degree Audit DataSummary
Information
David Cartwright Tosha Pham Melissa Young
June 29, 2006
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Agenda

• Purpose and Goals of Todays Meeting
• Approach for Todays Meeting
• Summary Information Mockup Review
• Wrap up and Going Forward

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Meeting Purpose and Approach

• Purpose
• Review campus feedback and finalize the data
  elements and format of the Academic Summary
  section.

• Approach
• Pre-Meeting Activities
• Review Proposed Academic Summary Section
• Review Campus Responses
• Revised Mockup

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Current Functionality
Question Can We Improve On This?
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Proposed Summary Information Section
Todays Discussion area
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Campus Feedback Questions - 1

• What will the presentation display for
  Program/Plan information?
• A The Description field for the most recent
  effective dated row in Active status.
• What is the purpose of the First/Last/Arrows?
• A Navigation between multiple programs in the
  same career. All plans within the program will
  be displayed, including minors, certificates,
  second majors as long as the information is on
  the students program/plan stack.
• Where will the "as of date" appear?  is that
  "report date"?
• A The page will display the date when the
  report was generated.  
• Which term will Academic Standing information
  use?
• A The most current, active row of information
  will be displayed. Note most current row may
  be the last terms assignment if current terms
  Academic Standing has not been assigned.

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Campus Feedback Questions - 2

• Would there be flexibility built into the design
  so that we could use our GPA values in our
  Student Special GPA panel?
• A Discuss further with other GPAs. If
  consensus exist, maybe an additional field(s) to
  include.
• Will these changes be reflected for self-service
  only for students or will they also be
  incorporated into the advisement report, which
  faculty and staff will utilize?
• A The component will replace the delivered
  degree audit for student and advisor self-service
  functionality. The intended audience is for
  non-power users such as students.  
• Do the normal PS symbols for service indicators
  and FERPA show here?
• A Yes, delivered PS Self Service functionality
  in regards to display of name, service indicators
  and FERPA will be included where appropriate.

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Campus Feedback Suggestions

• Items added or changed to mockup
• Change label from Course of Study to Current
  Academic Objective
• Make Requirement (Catalog) term with a hyperlink
• Change label for Academic Statistics to Current
  Academic Summary
• Display students Academic Level a general
  indicator of students unit completion
• Add Expected Graduation Term with a hyperlink

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Campus Feedback Suggestions cont.

• Items added but need campus clarification
• Include Advisors Name
• Include students Last Term Enrolled
• Include Campus GPA
• Include Graduation Status
• Allow for navigation to the to do page from the
  go to menu
• Items removed from mockup
• Move all unit information to more appropriate
  tabs External Units and Course History
• Eliminate Career line from Academic Objective
  section

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Revised Proposal
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Summary Information Current Academic Objective
Program data comes from the students current
active row in Student Program/Plan
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Summary Information Current Academic Objective
Plan data comes from the students current active
row in Student Program/Plan
Multiple plans will display in sequence order
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Summary Information Current Academic Objective
Sub-Plan data comes from the students current
active row in Student Program/Plan
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Summary Information Current Academic Objective
Expected Grad Term data also comes from Student
Program/Plan
If there is no data for Degree Checkout Status,
Not Applied will be displayed
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Summary Information Current Academic Summary
Advisor will show the name from current effective
dated row where Advisor Number 1.
If there is no data, Unassigned will appear
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Summary Information Current Academic Summary
Other data in this group box comes from Term
History (STDNT_CAR_TERM)
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Summary Information Current Academic Summary
Academic Standing
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Summary Information Current Academic Summary
Campus GPA Campus Name will come from Academic
Institution data
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Summary Information Current Academic Summary
GPA value will come from Student Special GPA
based on GPA Type
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Summary Information Current Academic Summary
The GPA Type used will be the Special GPA Type
(Cum) that is mapped to CSU Special GPA Code of
RES in CSU Special GPA
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Summary Information Current Academic Summary
Last Term Enrolled

• Last Term Enrolled will be the most recent term
  in which
• Sum of Term Total gt 0, and
• Term Begin Date lt Todays Date

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What-If Scenario
Program and Plan data will come from Program/Plan
stack. What-If Plan and What-if Sub-Plan will
come from Analysis Database (R_WHAT_IF)
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Wrap Up and Going Forward

• Todays Decisions
• Review process for future
• Distribution of proposed data elements and format
• Campus comments and suggestions
• CMS reviews/compiles of comments and suggestions
• Web-based meeting to finalize
• Test Scenarios
• Iterative Development Strategy

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CMS Facilitating Graduation Website http//cms.cal
state.edu/T5FGI_Postings.asp
www.calstate.edu