Strategic Hurricane Planning for Business Continuity

1
Strategic Hurricane Planning for Business
Continuity

• Kristina McDaniel
• Business Development Manager ABS-Quality
  Evaluations

2
History of the Hurricane Preparedness Standard

• Been in development since the fall of 2003
• Released to help assist businesses with the
  development of a preparedness system
• Written by the Hurricane Preparedness
  Certification Committee (the HPCC)

3
History Continued

• HPCC is an invited member of an American National
  Standards Institute (ANSI) subcommittee
• Requested by the Dept. of Homeland Security and
  the Chairman of the American Society for Testing
  and Materials (ASTM)
• Working with Homeland Security to release the
  standard as an ASTM document in 2009
• Currently the standard is released through
  ISH/Global standards

4
The Standard Explained

• 4 Grade Levels
• D Most Basic Level (150 Attributes)
• Each grade level above D increases with roughly
  100 increasingly stringent elements
• Preparing to Level D increases the chances of
  minimizing business interruption

5
Obtaining the Standard

• The Standard is available for free download at
  ABS-QEs website
• Disaster Recovery Guide (Galveston Economic
  Development Partnership)

6
Benefits of Certification

• Re-assurance to your customer base that you have
  made the effort to be prepared for possible
  disaster.
• Limited potential business disruptions, damages
  and personal injury
• Reducing business recovery time and increased
  continuity

7
Benefits of Certification

• Instilling confidence in your employees that you
  have a plan in place to assist and protect them
  and lets them know their roles and duties should
  a storm strike

8
Certification Steps

• Selection of the grade level you wish to pursue.
• Preparation of the plan to meet the grade level.
• - Preparing documents
• - Purchasing and centrally locating
• items required.
• - Naming responsible coordinators
• and contacts to implement the plan.

9
Certification Steps

• Performance of a self-assessment.
• Undergoing a 3rd party audit to assess your
  preparedness plan.

10
Grade D Documentation

• Self Assessment
• Inventory of the first aid kit
• Damage records report sheet
• Base Flood Plan Determination
• Special Flood Hazard Area
• Hurricane Evacuation Zone
• Surge Zone Determination

11
Grade D

• Emergency contact Information
• List of Vital accounting records
• Telephone, address and data list
• Insurance policy numbers
• Hurricane disaster emergency supply kit
• Inspection record

www.batterysavers.com
12
Grade D

• Lighting Supplies
• Written evacuation procedure
• Animals
• Shelter requirements in the event of a Tornado
• Shelter-in-Place documentation

13
Grade D

• Preparedness procedures activated after a named
  tropical storm
• Hurricane Watch Procedures
• Hurricane Warning Procedures
• Post Hurricane Procedures
• Inspection
• Water Damage inspection

14
Grade D

• Food safety
• Damaged vehicles
• Inspection of Utility damages
• Resume Normal Business Operations

15
Grade D Supplies

• NOAA Radio - 33-51
• Back up batteries for radio (s)
• 72 hours multi-packs 10-20
• First Aid Kit Industrial Trauma Level 70-90
• Damage report notebook GEDP handout

http//lib.store.yahoo.net/lib/oregonscientific-at
-psmall/WR108Large.jpg
16
Grade D Supplies

• FEMA Flood Map (down load from FEMA
• website)
• Emergency Supply Kit
• Battery or crank operated AM/FM Radio 8-50
• Batteries for Back Up (72 hours) multi-pack
  10-20
• Battery or Crank/Shake Generator Operated
  Flashlight (one flashlight per person) 15-30
• Batteries for Back Up (72 hours) multi-pack
  10-20
• Special Emergency Wrench or Pliers (for Utility
  Valves) 15-30

17
Grade D Supplies

• Facility Hurricane Procedure Document In house
  production
• Fire extinguisher 50-100
• Moist hygiene wipes 5-6/package
• Chlorine laundry bleach ½ Gal. minimum approx. 5

18
Grade D Supplies

• Shelter-In-Place-Supplies
• Manual can opener 10-20
• Battery Operated T.V. 100-200
• Change of batteries (72 hours) about 50 per pack
• 3 days supply of food for Hurricane Ride out team
  150-200
• 3 gallons of water per person 0-5/person
• Diapers and wipes 8-24 count 23
• Dry Milk and Electrolytes for infants 32oz
  11/3-4 for 6 oz. bottle

19
Grade D Supplies

• Conventional cordless phone 30
• Inspection of facility for leaks basic
  inspection starts at 199
• Emergency lighting starting at 29.99
• Roadmaps for Evacuation Routes Texas road maps
  are free for the Texas highway dept.

www.goflorida.about.com
20
Grade D Supplies

• Tape for facility windows - 48 (72 rolls)
• Rope for tie downs 100 cotton (½ x 600) 177
• Tarp and plastic for entry ways and doors 5x7
  flame-retardant tarps 15.75 per tarp
• Cleaning supplies basic (cleaning liquid, soap,
  cleanser, sponges) _at_30
• Mildew removal supplies approx. 6

21
Grade D Supplies Cost

• Cost without shelter in place low end 768.00
• Shelter-In-Place (option) additional 410.00

22
Being prepared is not just a project, it is an
on-going and necessary practice.
23
Questions