Title: Package Marking, Packing List and Invoice Data Requirements for EB Receiving
1Package Marking, Packing List and Invoice Data
Requirements for EB Receiving Invoicing
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2Introduction
- Problem
- EB Receiving Process
- Package Marking / Packing List Data
- Invoice Requirements
- Action
- Conclusion
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3The Problem
- Package marking and packing list / invoice data
errors - Delays payment to our suppliers
- Adds non-value project cost
- Slows EB invoicing to the Navy
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4The Problem
- Why is this a serious problem?
- EB is under pressure to reduce the cost of
building submarines - EB suppliers depend on prompt payment
- Every month millions of dollars of billing are
delayed
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5The Problem
EB has strong incentive to pay vendors promptly!
- The Navy does not pay EB for material until we
pay you - Non value-added project cost are incurred
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6Topics
- Problem
- EB Receiving Process
- Package Marking / Packing List Data
- Invoice Requirements
- Action
- Conclusion
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7EB Receiving Process
- Requirements mandate that all material be
positively identified throughout the shipbuilding
process. - EB uses a structured system (MRP II) to order,
track and pay for incoming material. - The EB supplier base includes thousands of
suppliers. - EB receives hundreds of deliveries each day.
- Our customer will only pay for material that is
properly received and documented.
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8Topics
- Problem
- EB Receiving Process
- Package Marking / Packing List Data
- Invoice Requirements
- Action
- Conclusion
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9Package Marking / Packing List Data
- Package Marking
- Required Data
- EB PO number and line item number
- EB Part Number
- Quantity and Unit of Measure
- Same unit as shown within the P.O.
- Carton number
- Total number of cartons
- The packing list
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10Package Marking / Packing List Data
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11Package Marking / Packing List Data
11
Shipments to Electric Boat
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12Package Marking / Packing List Data
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13Package Marking / Packing List Data
- Mark each EB PO number 1 down from the top edge
of the container - Make sure the EB PO is marked
- When multiple POs or PO line item (POLI) numbers
are shipped in a single container - Record each PO / POLI starting 1 from the top
- Separate multiple PO line items shipped in same
container
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14Package Marking / Packing List Data
- Packing Lists
- Required Data
- EB PO number and line item number
- EB part number
- EB part description
- Quantity and unit of measure
- Same unit as shown within the P.O.
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15Package Marking / Packing List Data
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16Issues
- Packing slip is missing
- PO incorrect or missing
- Supplier / distributor PO number used instead of
EB - Part number incorrect or missing
- Supplier / distributor part number used instead
of EB - Material not separated / identified when shipped
in one container
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17Issues
- Unit of measure does not match PO
- For example, we order 1000 feet of pipe but
supplier delivers 150 pieces - Cannot receive / issue payment until we call you
to obtain units conversion
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18Consequences
- Material can not be accepted
- Material can not be located
- Program incurs non value added cost
- EB may return the material
- Delays ships construction supplier payment
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19Topics
- Problem
- EB Receiving Process
- Package Marking / Packing List Data
- Invoice Requirements
- Action
- Conclusion
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20Invoice Requirements
- EB PO number
- EB PO line item number
- EB Part number
- Quantity (unit of measure used in the PO)
- Master Pricing Agreements
- Delivery Request number
- Delivery Request Item Number
Units of measure must match the PO! Clarify all
pricing issues before submitting an invoice
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21Topics
- Problem
- EB Receiving Process
- Package Marking / Packing List Data
- Invoice Requirements
- Action
- Conclusion
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22Action
- Communicate these requirements to your shipping
personnel - Verify proper marking
- Assure that the packing slip invoice are
provided - If necessary, use checklists to make sure EB
requirements are met - Emphasize correctly marking drop shipments
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23Checklist
- Packing Lists
- Is attached to the carton
- EB PO line item
- EB part number
- Quantity, unit of measure matches PO
- Invoice
- EB PO line item
- EB Part number
- Quantity (unit of measure used in the PO)
- Master Pricing Agreements EB PO line item
- Delivery Request number Item number
- Container Markings
- Correct EB PO and item number marked
- All POs listed
- Correct EB part number
- Quantity unit of measure
- Carton number
- All markings legible
- Multiple POs / container
- All part numbers separated
- All part numbers identified as an EB part number,
quantity, unit of measure etc.
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24Conclusion
- Non-compliance
- Incoming material on-hold
- Production delays in shipyard
- Labor spent resolving issues
- Slower payment
- Compliance
- Faster processing of incoming material
- Fewer phone calls and faxes
- Faster invoice turnaround
- Lower cost to build submarine
All correct packing slip / invoices can be paid
within 30 days
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