GroupWise Tricks and Hints

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GroupWise Tricks and Hints
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August 2004
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Topics Covered
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• Login
• Change Passwords
• Notifier
• Address Book
• Distribution Lists
• Calendar

• Sent Items
• Properties
• Retract
• Cabinet
• Trash
• Appointment Calendar

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Topics Covered

• Task Calendar
• Proxy Access
• Filtering
• Resource Scheduling
• Phone Messages
• Signature
• Additional Resources

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Login
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137.87.148.4 everywhere in District except
PBHS/ES 172.16.0.4 in PB High School and PB
Elementary
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Passwords
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To change your password, go to Tools.
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Passwords
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From Tools / Options, select Security.
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Passwords
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Type in your old password
Type in your new password
Re-enter your new password
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Notifier
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Notifier is a globe located near the clock on the
computer.
An envelope appears and a sound plays when you
have a new message.
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Address Book
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Access the address book using this icon.
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Address Book
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• Notice the tabs across the top of the Address
  Book
• Novell GroupWise Address Book
• Frequent Contacts
• User Name

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Address Book
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• Select Recipients name

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Address Book
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Address Book
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Frequent Contacts list is created as you send out
mail.
User Name list allows individual users to add to
their own lists. The list stays with the
individual account, rather than to everyone in
the system.
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Address Book
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Distribution Lists
System Wide Distribution Lists in LCSD2 begin
with .
Each building has a Certified Staff List, as well
as an Entire Staff List. The Entire list
includes all of the Certified list.
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Address Book
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Distribution Lists
To create your own, personal distribution list,
seen only in your address book, select the people
that you want in the list.
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Address Book
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Distribution Lists
After you have selected the members of your list,
click on Save Group.
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Address Book
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Distribution Lists
Give your group a name, and select which page in
your address book to use.
Then, click in OK. The group will show up in
your address book
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Address Book
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Note of caution Dont accidentally click on
the admin account when you start selecting
recipients.
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Calendar
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Click on the Calendar icon to open up your
personal calendar.
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Calendar
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Current Day
Selected Day
Scheduled Event
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Sent Items
Who has read your mail?
Right click on the item, and select Properties.
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Sent Items
Who has read your mail?
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Sent Items
Retract a sent item.
To delete a sent item, first select the item.
Next, click on delete.
Make Delete from choice, and click OK.
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Sent Items

• Important facts to remember
• You can only retract messages sent within our
  GroupWise system.
• You can only retract messages that havent
  already been opened.
• You can only check on read mail that was sent to
  an account in our GroupWise system.

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Cabinet
Select the Cabinet icon. If there is a in
front, click it to expand the list.
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Cabinet
Each of the subfolders in the cabinet is created
by the individual user.
You may drag e-mail messages from your mailbox
into the cabinet folders.
You may also set mailbox rules to automatically
place incoming mail into a folder.
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Trash
Trash options can be accessed by clicking on
Tools
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Trash
From Tools / Options, select Environment.
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Trash
Select the Cleanup tab.
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Appointment Calendar
To schedule an appointment, click on the Schedule
New Appointment icon.
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Appointment Calendar
By default, the senders name is inserted in both
From and To You may choose to add other
recipients.
Add Place, Time, and Duration
Add Subject and Message.
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Appointment Calendar
After the appointment is sent, you and all
recipients will receive a confirmation message.
You need to click on Accept or Decline.
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Appointment Calendar
If you accept the appointment, you can mark your
calendar with several options. You also may add
a comment that is sent back to the sender.
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Appointment Calendar
If you decline the appointment that is sent to
you, you can add a comment to the sender.
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Appointment Calendar
When you accept the appointment, it shows up on
your calendar.
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Task Calendar
To schedule a task, click on the Schedule New
Appointment icon.
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Task Calendar
Add the To, Dates, Subject, and Priority.
You may assign the task to yourself, or to anyone
else in the GroupWise directory.
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Task Calendar
In the Day view of your calendar, the task shows
up.
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Task Calendar

• If you do not click on the task as being
  completed, it will automatically move on to the
  next days list.
• If you do click the task as completed, the item
  will not appear the next day.

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Proxy Access

• You can allow another user access to your
  GroupWise account.
• Go to Tools / Options / Security

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Proxy Access
Granting Rights
Select the Proxy Access tab.
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Proxy Access
Granting Rights
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Proxy Access
Accepting Rights
Select File / Proxy to see who has granted you
proxy access.
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Proxy Access
Accepting Rights
If the user has not given you access rights to
her account, this is the message that you get.
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Proxy Access
Accepting Rights
To quickly switch to proxy access another
account, click on the icon at the lower right
corner of the GroupWise window.
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Filtering

• Basic Filtering
• If your Mailbox contains many items, you might
  have a difficult time finding just one of them.
  Filter lets you display items according to
  specific criteria. For example, a filter can
  display only items that have a certain word in
  the subject. You can also use a filter to hide
  items that you want to get out of your way.
• Filter doesn't actually move or delete items it
  displays certain items based on the criteria you
  specify. Once you clear the filter, all the items
  reappear. Filters you create affect all folders.

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Filtering
On your GroupWise window, in the lower right
corner, click on the Filter icon.
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Filtering
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Filtering
Now, only mail fitting the criteria are shown.
Dont forget to clear the filter when you are
done. Right click on the icon and select clear
filter.
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Resource Scheduling

• resource
• An item the system administrator defines that can
  be scheduled or reserved. Resources might include
  company cars, overhead projectors, conference
  rooms, computers, pagers, and more.

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Resource Scheduling

• Currently in LCSD2, the only two resources
  defined are
• WEN Video Room in PBHS
• WEN Video Room in BHS
• Other resources that could be scheduled are
  school cars, conference rooms, projectors, etc.

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Resource Scheduling
Users with Proxy Access to this account can check
resource availability and schedule an event.
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Phone Messages

• To send a phone message, go to File / New / Phone
  Message.
• Alternately, press ltCTRL SHIFT Pgt

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Phone Messages
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Phone Messages
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Signature
With an automatic signature, when you click on
Send, you get the following dialogue
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Signature
To set your signature, go to
Tools / Options / Environment / Signature
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Additional GroupWiseHelp
Go to the Technology Department page on the
Districts Web Site http//web.lrm2.k12.wy.us/tech
_dept.htm
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