The ED 524B, Grant Performance Report Grants To Reduce Alcohol Abuse

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The ED 524B, Grant Performance Report Grants To
Reduce Alcohol Abuse

• Office of Safe and Drug-Free Schools
• [phone]
• April 22, 2005

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Todays Training Objectives

• Todays training session will focus on
• Understand the purpose of the ED 524B
• Understand the meaning of all the required fields
  of the ED 524B
• Understand how to fill out the ED 524B to report
  yearly and final progress for your program

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Grant Performance Report (ED 524B)

• EDs generic performance report for discretionary
  grants
• Used by ED program offices as an annual
  performance report and now as a final performance
  report ( new in FY 2005 )
• Submission through e-Reports is strongly
  encouraged
• Website http//e-grants.ed.gov/
• New users must register to receive a login and
  password
• Form can be previewed/downloaded at
  http//www.ed.gov/fund/grant/apply/appforms/appfor
  ms.html

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Purpose of the ED 524B

• ED collects performance measures data from
  grantees to demonstrate program success to
  Congress (Government Performance and Results Act)
• Performance information
• Guides EDs budget request for programs
• Ensures program implementation is focused on
  results
• Ensures success is measured by results achieved

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Purpose of the ED 524B

• Financial and performance monitoring tool for ED
  program offices for individual grants
• Annual Reports Grantees provide data to
  demonstrate that they are making substantial
  progress toward meeting approved, goals,
  objectives and performance measures to receive
  continuation funding.
• Final Reports Grantees provide data to
  demonstrate overall project success and impact.

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Components of the ED 524B

• Five page form for reporting all required
  information
• Standard format for reporting performance
  measures data facilitates data sharing with other
  ED systems
• A Dear Colleague Letter prepared by the ED
  program office will accompany form (customized
  for each program)
• Includes the GPRA and/or Program performance
  measures that grantees are required to report on,
  and
• Other program office instructions

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Components of the ED 524B

• ED 524B Form includes
• Cover Sheet (pg. 1) -- Identifying info
  Reporting Period Budget Expenditure Data
  Indirect Cost Info IRB Approval Performance
  Measures Status Certification
• Executive Summary (pg. 2)
• Project Status Chart (pgs. 3 4)
• Section A -- Project Objectives Information and
  Related Performance Measures Data
• Project Status Chart (pg. 5)
• Section B -- Budget Information and Section C --
  Additional Information

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ED 524B Cover SheetItems 1 6, Identifying
Information

• Most identifying information is pre-
• populated in e-Reports after entering
• Item 1 - PR/Award
• Grantee Name (item 4)
• Grantee Address (item 5)
• Project Directors Name, Title, Phone , Fax
  and E-mail Address (item 6)

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ED 524B Cover SheetItem 2 - NCES ID

• New Requirement for State and Local Educational
  Agencies (SEAs, LEAs), Institutions of Higher
  Education (IHEs), Public, Private, and Charter
  Schools, and Public Libraries
• National Center for Education Statistics (NCES)
  ID numbers are available on NCES website
  http//nces.ed.gov/web
• Specific web addresses listed on ED 524B
  instructions
• Use drop down menu items Search for Public
  Schools and School Districts, or Search for
  Private Schools
• Community and faith-based organizations not in
  database as yet

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ED 524B Cover SheetItem 7 - Reporting Period

• Annual Performance Reports
• Reporting period is from start of current budget
  period (i.e. 10/1/04) through 30 days before due
  date of report. (i.e. 10/1/04 6/4/05)
• Program offices may still request a status update
  on project objectives for time period not covered
  in previous annual performance report.
  Instructions will be contained in Dear Colleague
  Letter.
• Annual performance reports are generally due 7 to
  10 months after the start of the budget period.

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ED 524B Cover SheetItem 7 Reporting Period

• Final Performance Reports
• Reporting period covers entire final budget
  period, except as noted below.
• Required to report on entire project period only
  in Executive Summary and Section C Additional
  Information for Final Performance Reports.
• Final Performance Reports are due 90 days after
  the end of grantees project period (a.k.a.
  performance period).

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ED 524B Cover Sheet Item 8 - Budget Expenditures

• New Requirement Budget Expenditure data must be
  completed by the grantees Business Office
• Grantee must submit actual budget expenditures
  for
• 1) Entire Previous Budget Period
• 2) Current Reporting Period
• 3) Entire Project Period (Final Reports Only)
• Breakdown expenditures between Federal and
  Non-Federal funds

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Section B Project Status Chart Budget
Information

• Grantee must
• Provide an explanation if funds have not been
  drawn down from GAPS to pay for budget
  expenditures reported in item 8 on Cover Sheet
• Provide an estimate of any carryover funds and a
  detailed narrative on how it plans to use them
• Describe significant budget changes resulting
  from modification of project activities
• Describe anticipated changes in budget for next
  budget period that require prior approval

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ED 524B Cover SheetItem 9 - Indirect Cost
Information

• New Requirement Indirect Cost information must
  be completed by the grantees Business Office.
• Are you claiming indirect costs under this
  grant?
• Yes Do you have an Indirect Cost Rate Agreement
  approved by the Federal government?
• Yes What is the period covered by the
  Agreement?
• Which Federal agency approved the Agreement?
• Additional Questions
• Question to verify use of correct rate for
  Restricted Rate Programs
• Final Performance Reports Is rate final or
  provisional?

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ED 524B Cover SheetItem 9 - Indirect Cost
Information

• If grantee is claiming indirect costs and does
  not have a negotiated rate agreement or it has
  expired, grantee will be contacted prior to
  issuance of a non-competing continuation award.

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ED 524B Cover SheetItem 10 Human Subjects
Research

• If you are conducting human subject research and
  received attachment HS1, Continuing IRB Reviews,
  with your grant award, annual certification is
  required.

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ED 524B Cover SheetItem 11 - Performance
Measures Status

• 11a. Are complete data on performance measures
  for the current budget period being submitted
  with the performance report (in Section A of the
  Project Status Chart)?
• 11b. If not, when will the data be available and
  submitted to ED?

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ED 524B Cover SheetItem 11 - Performance
Measures Status

• Program Office sets a final due date for
  submission of data
• Date will be in Dear Colleague Letter
• Unless otherwise instructed by the program
  office, if complete data is not yet available,
  partial data on performance measures should be
  submitted with the performance report
• Submit performance measures update on a new
  Section A of the Project Status Chart (will be
  available through e-Reports)

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ED 524B Cover SheetItem 12 Signature of
Authorized Representative

• Signature must be that of grants authorized
  representative
• The same individual who signed the original grant
  application ED Form 524 in Block 15 for
  example, the Superintendent, CEO, or Executive
  Director

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Section A Project Status ChartFocus on
Evaluation Results

• Grantees report on results to date of their
  project evaluations as required under EDGAR, 34
  CFR 75.590
• A Project Evaluation Plan should be included in
  each grantees approved grant application
• Major emphasis on data quality

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Section A Project Status Chart Performance
Measures Data

• For each GPRA and project specific objectives
  included in your approved grant application, the
  grantee provides
• Quantitative and/or qualitative data for each
  associated performance measure. Qualitative Data
  is provided under Explanation of Progress block.
• Project-specific performance measures (PROJECT
  measures) and measures established by ED for the
  grant program (i.e., GPRA and/or PROGRAM
  measures).
• Target and Actual Performance Data for each
  quantitative performance measure.

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Section A Project Status Chart Quantitative
Performance Measures Data

• If Performance measure is expressed in terms of
  a single number (e.g., number of workshops that
  will be conducted or number of students that will
  be served)
• Then Grantee completes only the Raw Number
  Column in Actual Performance Data Boxes.

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GPRA Indicators
1. The percentage of grantees whose target
students show a measurable decrease in binge
drinking. 2. The percentage of grantees that
show a measurable increase in the percentage of
target students who believe that alcohol abuse is
harmful to their health. 3. The percentage of
grantees that show a measurable increase in the
percentage of target students who disapprove of
alcohol abuse.
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Section A Project Status ChartGRAA Program
GPRA Measures
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Section A Project Status Chart GRAA Program
GPRA Measures
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Section A Project Status Chart GRAA Program
GPRA Measures
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Section A Project Status Chart Quantitative
Performance Measures Data

• If Performance measure is expressed in terms of
  a percentage (e.g., of students that attain
  proficiency)
• Then Grantee completes both the Ratio and
  Percentage Columns of both the Target and Actual
  Performance Data Boxes.
• Numerator of Ratio Numerical Target (e.g., of
  students that are expected to attain proficiency)
  or Actual Performance Data (e.g., of students
  that attained proficiency)
• Denominator of Ratio Universe (e.g., all
  students served)
• Percentage column is automatically calculated
  in e-Reports after grantee completes Ratio
  column.

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Section A Project Status Chart Quantitative
Performance Measures Data

• Reporting Baseline Data For Grants in their
  First Budget Period
• If Grantee did not include baseline data for a
  performance measure in its grant application and
  targets were not set
• Then Grantee (for e-reports) should enter 999
  in the Raw Number Column or 999/999 in the Ratio
  Column of the Target Box, or N/A for manual
  reports, depending on how data will be reported
  in the future.
• Unless otherwise instructed by the Program
  Office, grantees should report baseline data in
  the appropriate column(s) under the Actual
  Performance Data Box.

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Section A Project Status ChartEmphasis on
Data Quality

• To ensure the validity and reliability of the
  data, for each project objective and associated
  performance measure(s), the grantee must indicate
  under the Explanation of Progress block
• What data were collected
• When they were collected
• Evaluation methods that were used, and
• How the data were analyzed.
• Grantee must report any modifications made to its
  approved evaluation plan

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Section A Project Status Chart

• For each project objective included in its
  approved grant application, the grantee provides
  in the Explanation of Progress block
• A description of preliminary findings or outcomes
  to demonstrate progress towards each measure
• An explanation of how the grantees performance
  measures data demonstrate that it has met or is
  making progress towards meeting each project
  objective
• Grantee must provide an explanation if expected
  data were not attained or expected progress was
  not made. Also must include a description of the
  steps and schedules for addressing the problem or
  issue.

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Section A Project Status Chart

• Under the Explanation of Progress block, the
  grantee must also indicate how it used its data
  and information from its evaluation to
• Monitor the progress of the grants,
• and if needed to,
• Make improvements to the original project plan
  (e.g., project activities and milestones) which
  are consistent with its approved objectives and
  scope of work