Planning Presentations

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Planning Presentations

• This presentation was put together to help you
  prepare your power point presentation--my notes
  to you are in RED. The sample presentation is in
  black type
• Always have title of presentation and name(s) of
  presenters

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Overview (this is your agenda slidewhat you are
going to tell us

• Planning the presentation
• Preparing the introduction
• Creating the body
• Developing the close
• Using visual aids
• (note all first words are ing words, all lines
  are phrases, not sentences)

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This slide uses a quote as an introduction (questi
on or statistic can also be a good start)
A new study finds 96 of execs say they
experience some anxiety about public speaking
And fear of public speaking can interfere with
advancement
Business Week note citation is in smaller
font article had no author
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Planning Oral Presentations

• Define purpose
• Establish main ideas
• Organize message
• Prepare outline
• (Note all first words are verbs)

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Preparing the Introduction

• Arouse interest
• Use quotes (use at least 2 sub-bullets)
• Share facts
• Ask questions
• Build credibility
• Preview main points

Note short phrases, not sentences--keep it
simple but be sure have enough info so people can
follow your key points
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Creating Effective Body

• Connect ideas
• Connect new information to old information
• Connect with audience knowledge
• Use visuals effectively
• Limit key discussion points
• Address why, what, where, when, how
• Be interesting

This presentation uses a standard template
background
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Developing the Close

• State all recommendations as actions/verbs
• Restate main points
• Outline next steps/action items
• End on positive note
• Ask for questions

Note there are at least 2 bullets per slide and
all bullets start with a verb
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Using Visual Aids

• Keep it simple (simple slide format--avoid
  illustrations unless they enhance the
  presentation--most dont)
• Use for main points (avoid too many sub-bullets
  if have 1 bullet/sub-bullet should have 2
• Be consistent in first word (all verbs, gerunds,
  question words, adjectives)
• Use color appropriately (red, yellow are
  highlight colors)
• Follow Rule of 6 (6 lines per slide, 6 words per
  line)
• Write in phrases (notice no sentences--unless a
  quote)

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Things to Avoid
Think about what mistakes are made on this slide
-- there are several!

• Clip art
• WRITNG TEXT IN ALL CAPITALS--HEADINGS OKAY
• Capitalizing The First Letter Of Every Word In
  The Line
• Full sentences
• One bullet/sub-bullet point

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Things to Avoid

• Variety of styles on slide
• Questions and statements
• Underlining and bold
• Too many colors
• Special effects and clip art (download time)
• Inconsistent first word of bullet points
• Wordy slides

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Recommendations

• Write recommendations as actions/verbs
• Include required slides
• Title
• Introduction/Agenda
• Summary/Conclusion
• Question
• Reference
• Follow presented guidelines

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Summary
Presentations are not difficult if
you Plan Prepare Use power point
effectively Follow the guidelines this is a
summary slide wrapping up but not repeating the
overview slide
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Whenever I see a young person do a good
presentation, I never forget themthe opposite
is also true. Jack Welch do not need full
citation on slides
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Planning Presentations

• NOTE clip art only used on Q slide. This is a
  question slide
• all presentations should end with asking for
  questionsyou are not
• answering the questions you pose

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References
Business Week, September 1, 2003 Fortune, June
11, 2001
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What you should not do
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What you should not do

• Change slide color in the middle of a
  presentation
• Use a busy background

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What you should not do

• Fill up your slide with too many words
• You have been going out with the same person for
  the last two years. This is most likely the
  person you will marry -- in any event, it is a
  person you have very strong feelings for, and you
  have plans to spend the spring break with this
  person at a quiet little resort in Mexico. You
  are working on a class project with person B. It
  turns out that person B and your romantically
  linked friend are having a dispute on another
  class project. (Both projects are needed to pass
  their respective courses -- which must be passed
  to graduate.) Actually, you don't have to pass
  the course, but person B must to graduate. You
  could put pressure on person B by holding back
  your portion of the project (which you are being
  encouraged to do if you every want to see sunny
  Mexico). By-the-way, you agree with your friend
  that person B is being a jerk.

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Follow these Guidelines and

• You will be
• GREAT!