Themba P. Wakashe

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Portfolio Committee on Arts and Culture
Briefing on the 2008/09 Annual Report

• Themba P. Wakashe
• Director-General
• Department of Arts and Culture
• 28 October 2008

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Table of Contents

• Purpose of Presentation.
• General Information.
• Programme Performance.
• Report of the Audit Committee.
• SCOPA resolutions and progress on findings.
• Report of the Auditor General of South Africa.

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Purpose of the presentation

• To briefly indicate performance information
  within Department of Arts and Culture during the
  2008/09 financial period.
• To provide an overview of the activities of
  Department in response to the legislative
  mandate.
• To solicit the Portfolio Committees inputs on
  the strategic Interventions that may be required
  to fulfill the mandate and achieve the vision and
  mission of the department.

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General Information Vision and Mission

• Departmental Vision
• To develop and preserve South African culture to
  ensure social cohesion and nation building
• Mission Statements
• Develop and promote arts and culture in South
  Africa and mainstream its role in social
  development.
• Develop and promote the official languages of
  South Africa and enhance the linguistic diversity
  of the country.
• Improve economic and other development
  opportunities for South African arts and culture
  nationally and globally through mutually
  beneficial partnerships, thereby ensuring the
  sustainability of the sector.
• Develop and monitor the implementation of policy,
  legislation and strategic direction for the
  identification, conservation and promotion of
  cultural heritage.
• Guide, sustain and develop the archival, heraldic
  and information resources of the nation to
  empower citizens through full and open access to
  these resource.

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General Information Legislative and DAC
programmes

• Legislative Mandate
• The legislative mandate of the department of Arts
  and Culture is broad, covering range of
  institutions and legislation.
• The White Paper on Arts ,Culture and Heritage
  has led to the promulgation of several acts by
  Parliament , institutions have been created in
  furtherance of the constitutional mandate of the
  Department of Arts and Culture.
• DAC Programmes
• Programme 1 Administration.
• Programme 2 Arts and Culture in Society.
• Programme 3 National Language Services.
• Programme 4 Cultural development and
  International Co-operation.
• Programme 5 Heritage Promotion.
• Programme 6 National Archives, Records,
  Meta-Information and Heraldic
  Service.

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Programme Performance- Voted funds and Actual
expenditure
Appropriation R000 Main appropriation R000 Adjusted appropriation R000 Actual expenditure R000 Over/under expenditure R000
1.Administration 122,095 182,385 182,371 14
2.Arts and Culture in Society 336,257 325,837 325,737 100
3.National Language Service 102,757 94,595 92,703 1892
4.Cultural Development and International Co-operation, Investing in Culture 213,970 190,938 188,371 2567
5.Heritage Promotion 912,378 910,606 869,363 41243
6.NationalArchives, Records, Meta-Information and Heraldic Services 461,983 455,956 455,951 5
Total 2,149,440 2,160,317 2,114,496 45,821
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Programme Performance- Administration

• Purpose
• Corporate Services provides overall management
  and provision of centralized support services to
  departmental core programmes in order to create
  an enabling environment for the achievement of
  departmental objectives.
• Service delivery achievements Administration (
  Programme1)
• Monitoring and Evaluation policies to improve the
  standard of monitoring performance programmes
  were developed.
• Regular attendance and reporting to the FOSAD
  cluster with regard to implementation of GPOA.
• Feasibility study on assessment of Promotion of
  Identity and Social Cohesion was conducted in
  four selected sites in KZN.
• The department has conducted Organizational
  Development exercise.
• The Human Resource Plan and DAC structure are 70
  complete and most of the policies have been
  approved.
• The standard charts of Account was successfully
  implemented as prescribed by National Treasury.
• Improve compliance management with regard to
  financial legislation, policies and procedure as
  prescribed by National Treasury hence unqualified
  audit report for 2008/09.

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Programme Performance- Administration.cont

• Service delivery achievements Administration (
  Programme1)
• Risk Management Committee established and risk
  management charter developed.
• Twenty ( 20) full audits and five(5)follow up
  were completed by March 2009.
• Fraud Prevention strategy and policy was
  approved.
• Verification and visit of One Hundred and
  Eighteen (118) properties that are used by DAC
  Public entities occurred.
• The servers at National Office have been
  implemented and fully functional.
• Data storage and back-up solution are in place
  ensuring organizational information security.
• Physical asset verification conducted and asset
  register is updated.
• A total of six (6) izimbizos were arranged and
  held for both Minister and deputy Minister in
  April and October 2008, roadshow were conducted
  to Geographical Names Changes

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Programme Performance- Arts and Culture in Society

• Purpose
• Develop and promote arts and culture in South
  Africa and mainstream its role in social
  development.
• Service delivery achievements ACIS (Programme 2)
  
• The department has funded 11 Community Arts
  Centres projects.
• Framework for revitalization of Community Arts
  Centres was developed and approved by MINMEC.
• International Federation of Arts Council and
  Culture Agencies( IFACCA) Coordinator employed to
  facilitate world summit administration,
  communication, international participation and
  logistical issues.
• National Arts Council (NAC) has developed a
  website to enable online application, access to
  information about the World Summit.
• Public consultations with regarding the
  development of the national strategy on
  Performing Arts Sector are ongoing.
• DAC participated in NEPAD workshop in Africa Day
  on the 25 May 2008.
• National days were celebrated, such as Freedom
  Day 27 April, Youth Day 16 June ,Womens Day 9
  August , Heritage Day 24 September , Day of
  Reconciliation 16 December.
• One hundred and twenty (120) arts practitioners
  were placed in 4 provinces to coach Arts and
  Culture Curriculum in schools.

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Programme Performance- Arts and Culture in
Societycont

• Service delivery achievements ACIS (Programme 2)
  
• Framework of Collaboration between DAC and DoE in
  Arts, Education and Training project have been
  signed and projects for implementation
  identified.
• Memorandum of Agreement in Arts Access
  Education and Training (AET) programme for
  rehabilitation and re-integration of offenders
  has been agreed upon between department of DAC
  and Correctional Services.
• Inputs were made to National Youth Policy,
  including the processes of the National Youth
  Development Agency Bill and Act.
• Moral Regeneration Movement subcommittee has been
  established.
• Human Settlement Task Team has completed the
  research phase and the interim report was
  presented to department.
• Strategy for Children, Family Preservation and
  People with Disabilities has been developed and
  implemented.

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Programme Performance- National Language Services

• Purpose
• Develop and promote the official languages of
  South Africa and enhance the linguistic diversity
  of the country.
• Service delivery achievements NLS (Programme 3)
• Editing and translation of the documents has
  increased.
• Six of the identified priority departments have
  established language units. Discussions are
  currently going on with DOJCD , DCS SARS who
  are in the process of establishing their language
  units.
• Evaluation of the Language Research and
  Development Centres was completed.
• Twenty nine( 29) underprivileged students were
  awarded bursaries.
• The final draft of the business case towards
  establishing a South African Language
  Practitioners Council has been discussed with
  consultant and is being finalized along with the
  accompanying draft bill. Notice for tabling has
  been sent to National Treasury and DPSA.
• Automatic speech recognition first corpora for
  all languages completed and recording concluded
  transcription of 4 languages (Tshivenda, English,
  Afrikaans, isiNdebele) completed and accepted.

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Programme Performance- Cultural Development and
International Co-operation

• Purpose
• Improve economic and other development
  opportunities for South African arts and culture,
  nationally and globally, through mutually
  beneficial, thereby ensuring the sustainability
  of the sector.
• Service delivery achievements Cultural
  Development and International
• Co-operation (Programme 4)
• The service provider to conduct research on
  Visual Arts Sector has been appointed and first
  phase has been completed.
• To improve skill development in arts and culture
  sector , the department partnered with
  Oliewenhuis Art Museum on training project in
  public sculpture and fifteen (15) trainees on
  mosaic art.
• Through NFVF, the department participated in the
  Cannes Film Festival in France and also
  participated in FESPACO Film Festival in Burkino
  Faso, these initiatives were intended to increase
  awareness of SA Film Industry.
• Through Investing In Culture programme, the
  department supported 397 projects and created 10
  938 job opportunities , 48 women, 37 youth and
  4 people with disabilities.
• The department has awarded competency
  certificates for craft production, craft
  enterprise and craft operations management were
  awarded National qualification Framework level
  two(2),four(4) and five (5) respectively.
• The Department of Trade and Industry and Arts and
  Culture have developed draft paper on the
  Intellectual Property on Cultural goods and
  services.
• Participated with Exhibition material and
  cultural programmes in Expo Zaragaza from June
  2008 to September 2008.

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Programme Performance- Heritage Promotion

• Purpose
• Develop and monitor the implementation of
  policy, legislation and strategic direction for
  identifying, conversing and promoting cultural
  heritage.
• Service delivery achievements Heritage
  Promotion( Programme 5)
• A draft national policy on Intangible Cultural
  Heritage ( ICH) completed.
• Cabinet has approved instruments for ratification
  and promotion of South African heritage.
• The South African National Geographical Council
  was appointed.
• The national hearing on geographical names
  changes occurred in the following provinces
  Mpumalanga , Eastern Cape, Free-State , KwaZulu
  Natal, North West.
• Completed the establishment of Luthuli Musuem in
  Groutville in KZN and first phase of Freedom
  Park.
• Successful advocacy meeting was held in Abuja,
  Nigeria on the 24-25 April 2008. Five Million (
  5m) was transferred to African World Heritage
  Fund (AWHF).
• The department hosted Khoi-San cultural evening
  and Sarah Baartman Colloquium at the University
  of Western Cape.

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Programme Performance- National Archives,
Records, Meta-Information and Heraldic Service

• Purpose
• Guide, sustain and develop the archival and
  information resources of South Africa to empower
  citizens through full and open access to these
  resources.
• Service delivery achievements National Archives
  ( Programme 6)
• Fifty two( 52)heraldic representations were
  designed and registered during the year under
  review.
• Increases in number of researchers visiting the
  archives.
• Five guidelines promote efficient records
  management were published.
• Outreach programmes and exhibitions were
  conducted as means to improve public access to
  information.
• The National Council and Information Library
  Services completed the public consultations on
  the Library Transformation Sector.
• Installation of flags and flag poles in schools,
  government buildings and entry points in cities
  and town.

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Programme Performance- National Archives,
Records, Meta-Information and Heraldic
Service.cont

• Service delivery achievements National Archives
  ( Programme 6)
• Infrastructure development occurred in six(6)
  community libraries.
• SA- Mali Project Timbuktu Manuscript
  Inauguration of new library and archives in
  Timbktu by heads of state.
• The new building of the National Library of South
  Africa was opened in August 2008.
• Financial support to the South African Library
  for the Blind and Biblionef South Africa was
  provided during the reporting period.
• Handover of Rivonia Trial documents to Minister
  of Arts Culture in presence of Nelson Mandela.

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Report of Audit Committee- Functionality of
department

• Department operated on the approved Strategic
  plan for 2008/209-2010/11.
• The Audit Committee and Internal Audit unit was
  in place and fully effective.
• Audit committee operates in accordance with
  approved and written Terms of Agreement.
• Terms of agreement for audit committee and
  internal audit plan were developed and approved.
• Risk assessment strategy was developed based on
  the departments risk profile.
• Fraud prevention plan was developed and is
  currently being implemented.
• During the reporting period the Audit Committee
  has noted the following
• Lack of appropriate systems to facilitate the
  preparation of performance reports
• Inadequate control processes and procedure
  implemented to ensure the accuracy and
  completeness of reported performance information.
• Response to the above issues
• The department has noted issues raised above and
  management letter on how department will
  implement resolutions has been drafted and will
  be discussed with Audit Committee.

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SCOPA resolutions and progress on findings
Findings Recommendations Progress
Weakness with regard to management of asset of the department , this include lack of policies, unreliable asset register. Policies developed and implemented urgently. Adequate staff employed and trained. Proper monitoring implemented. Asset management was developed and approved by accounting officer. During the reporting period it was constantly reviewed and updated. Various appointments were of personnel were made during 2008/09. During 2008/09 enhanced control measures in financial management were implemented.
2. Discrepancy relating to supply chain management i.e includes quotations, irregular expenditure issues. Procurement policy communicated and explained to relevant staff. Trainings session on SCM policies is ongoing within the department.
3. Performance information and reporting i.e lack of policies and frameworks. Adequate policies and framework developed and implemented. ME policy developed and approved, implementation is currently on-going. Framework for Programme Performance management developed and approved, implementation is currently ongoing.
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SCOPA resolutions and progress on findings
Findings Recommendations Progress
4. Departmental Budget, i.e 1.08 of actual expenditure against voted funds result of Freedom Park that has been slower than anticipated. Submit report ,including the funds already spent and the expected completion date. Submit report detailing how department has filled vacant posts with allocate resources. Freedom Park opened its completed elements (Isivivane, Mveledzo, Sikhumbuzo, Moshate,Uitspanplek at cost of R315, 875 mil.). Remaining construction started in April 2009 and is anticipated to be completed and opened in June 2010 at cost of R344 mil.). From 1April 2008- March 2009, the department filled 166 of its 327 vacant positions.
5. 28 vacancy rate Review is conducted on the appropriateness of staff establishment. Develop the links with Universities so as to employ graduates in order to ensure that funded post are filled Review conducted on retention policy. The service provider has been appointed to conduct Organizational (OD) Development exercise in the department. The vacant posts are advertised in the national newspaper, the view of the department is that there is no need to link with universities as there is oversupply of unemployed graduates. Policy on retention policy developed and under discussion with stakeholders. OD exercise will assist the department in staff establishment.
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Report of Auditor-General South Africa

• Opinion
• Unqualified Audit Report
• Attention has been drawn upon the following
• Preparation of the financial statements in
  accordance with modified cash basis of accounting
  determined by National Treasury.
• Fruitless and wasteful and irregular expenditure.
• Underspending of the allocated budget.
• No adequate information systems and policies,
  framework for preparing performance information.
• Wayfoward The AGSA is assisting DAC in
  mitigating the above.

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ThankYou