Creating Effective Presentations with PowerPoint

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Creating Effective Presentations with PowerPoint
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PowerPoint for Presentations

• Effective PowerPoint Use
• Features Formatting
• Typography
• Animation Graphics
• Customization
• Color Design
• MS Office
• The Internet
• Keys to a Good Presentation

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Getting Started

• Start with an Outline of your Presentation
• Establish your main supporting points
• Storyboard the Slides
• Sketch location of text and graphics
• Sequence slides so there is a clear flow
• Be conservative in the use of visuals
• Keep the design Simple

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Getting Started

• Start with an Outline of your Presentation
• Establish your main supporting points
• Storyboard Slides
• Sketch location of text and graphics
• Sequence slides so there is a clear flow
• Be conservative in the use of visuals
• Keep the design Simple

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Formatting Typography

• Serif
• Times New RomanGaramond

San Serif ArialVerdana
Decorative ChillerJokerman

• Script
• Brushed ScriptMistral

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Formatting Typography
Font Guidelines

• Headings San Serif
• Increases readability
• Body Serif
• Helps to guide the eye through longer passages
  of text
• Script and Decorative
• Use sparingly or only for special emphasis

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Formatting Typography

• Are the fonts you used on the computer where you
  are giving the presentation?
• If not, this may happen

To avoid this problem Use fonts that are
standard on most computers
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Formatting Typography

• USING ALL CAPITOL LETTERS IS VERY DIFFICULT TO
  READ. ESPECIALLY IF YOU USE MORE THEN ONE OR TWO
  WORDS. USE SPARINGLY FOR EMPHASIS OR TITLES.
• Combining Upper and Lower case letters provides
  better readability
• Make sure to use a type size that is large enough
  so the people in the back of the room can read
  it. Generally the minimum size should be 22 -
  24 point font.

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Formatting Typography

• 80 pt
• 66 pt
• 48 pt
• 40 pt
• 32 pt
• 24 pt
• 18 pt
• 14 pt

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Formatting Typography

• Consistency
• Font style
• Size
• Limit font styles
• 2 - 3 per slide

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Formatting Typography

• Always Spell Check
• Proofread your Presentation

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Drawing Graphics

• Use graphics to make a point that cant be done
  as well without the illustration

Conflict in the Middle East Will the US invade
Iraq?
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Drawing Graphics

• Poor use of Graphics
• Used to fill space
• Unclear poor quality
• Too many - cluttered
• No clear purpose

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Drawing Graphics Animation

• Animation should be used sparingly and for a
  purpose, not just be a
• dancing dog

One good use of animation is to demonstrate and
idea to your audience
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Drawing Graphics Animation

• Movie Sound Files
• Can enhance a presentation when they are used
  properly
• Note These types of files can take up a lot of
  file space.

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Custom Animation

• Use the custom animation feature to control how
  text and graphics appear on your slides

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Custom Animation

• This slide is an example of what not to do!

• Too many effects are distracting and take away
  from the message

• Too much text is also a problem the audience
  ends up reading the slide instead of listening to
  the message - you can use notes to remind
  yourself what you want to say. Everything you
  are talking about should not be on the slide. The
  slide should just be reinforcing your main points.

• Very poor design and use of space YUCK!!!

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Custom Animation

• Use with Moderation
• One of the best effectsis APPEAR
• Easy to Control
• Focus attention
• Dim and Hide
• Practice your Presentation
• If you get tired of the effects your audience
  will too!

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Color and Design
General Rule to increase readability
For presentations that are onscreen use a dark
background with light text for better readability
For presentations on an overhead use a light
background with dark text
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Color and Design
Complementary colors
Complements are on opposite sides of the color
wheel
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Color and Design
Use colors that contrast
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MS Office

• PowerPoint allows the user to
• Import data directly into a presentation
• Or you can copy and paste items into PPT

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Linking to the Internet

• PPT allows you to create links to the internet
• you can use text links
• Software Training at UST
• or you can use graphics as links

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Printing Options

• One Slide Per Page
• Handouts with 2, 3, 6 or 9 slides per page
• Slides with Notes
• Outline of Presentation with just the text

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The Presentation

• Where you are giving the presentation?
• Is there a lot of light in the room?
• How close will people be to the screen?
• Do you need handouts?
• Do you have Internet access?

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Keys to a Good Presentation

• Consistency throughout presentation
• Make it easy to follow
• Avoid distracting effects
• Graphics that illustrate a point
• Focus on your presentation not impressing the
  audience with your knowledge of PPT
• Minimize Clutter
• Test Your Presentation