Records Management at Jefferson Lab

1
Your Records Management Responsibilities
Some of the records you will generate at
Jefferson Lab belong to SURA and some to the
Department of Energy.
What are your responsibilities?
2
What are we talking about?

• Record
• Any information created or received by an
  institution in the course of conducting its
  business.
• Records Management
• The control, maintenance, appraisal, and
  disposition of records.

3
Things to remember

• You do have to save some records.

File active records (those you refer to
frequently).
4
Things to remember

• Some of them for a very long time.

Inactive records are stored for their federally
mandated retention period before final
disposition.
5
Things to remember

• However, you dont have to keep everything!

Non-record items that are no longer referred to,
or record items that have reached retention.
6
Things to remember

• Finally
• separate personal papers from official documents
• and
• When you leave Jefferson Lab for good, you cant
  take lab records with you

7
If you have questions

• Department Files Coordinators
• Records Management Office
• - Kim Kindrew, x7805
• Records Management Handbook
• - http//www.jlab.org/IR/records/handbook

8
Good Luck!