Public Hearing on Conditional Grants and Capital Expenduture 2005/06

1
Public Hearing on Conditional Grants and Capital
Expenduture 2005/06

• Free State Department of Agriculture
• Presented by Mr. MC Mokitlane

2
Relevant Conditional Grants

• Comprehensive Agricultural Support Programme
  (CASP)
• Land Care Programme (LC)
• Agricultural Disaster Management (ADM)
• Provincial Infrastructure Grant (PIG)

3
2005/06 Allocated Budget and Roll-Over Funds
Grant Allocated Budget (R000) 2004/05 Roll-Over (R000) Total Available Budget (R000)
CASP 21 088 15 375 36 463
Land Care 2 000 1 514 3 514
Disaster Management 0 17 000 16 000 (Adj.) 33 000
PIG 16 569 7 739 24 308
TOTAL 39 657 57 628 97 285
4
2005/06 Transfers (From National)
Grant A M J J A S O N D J F M
CASP 17 483 _ _ 7 381 _ _ 7 381 _ _ 4218 _ _
LC 2001 714 _ _ 700 _ _ 700 _ _ 400 _ _
ADM 17 000 _ _ _ _ _ _ _ _ 16000 _ _
PIG 24 308 _ _ _ _ _ _ _ _ - _ _
TOTAL 60 505 _ _ 8 081 _ _ 8 081 _ _ 20618 _ _
Total
36 463
3 514
33 000
24 308
97 285
5
2005/06 Budget and Expenditure up to March06
Grant Budget (R000) Expenditure (R000) Deviation () (underexpenditure)
CASP 36,463 36,463 0
Land Care 3,514 3,505 (0.02)
Disaster Management 33,000 26,328 (20.2)
PIG 24,308 24,305 (0.02)
TOTAL 97,285 90,601 (6.9)
Deviation R
0
0,000
6,672
0.003
6,684
6
2005/06 Quarterly Grant Expenditure up to
March06 (R000)
Grant 2005/06 Q1 2005/06 Q2 2005/06 Q3 2005/06 Q4 TOTAL
CASP 7744 2212 8461 18046 36463
Land Care 223 180 1955 1147 3505
Disaster Management 583 2026 8265 15454 26328
PIG 3303 3144 11264 6594 24305
TOTAL 11853 7562 29945 41241 90601
7
2005/06 Monthly Grant Expenditure up to March06
(R000)
Grant A M J J A S O N D J F M Total
CASP 3854 2125 1765 1519 471 222 1181 1899 5381 3286 2759 12001 36463
LC 4 108 111 160 12 8 277 1518 160 329 78 740 3505
ADM (28) 310 301 362 529 1135 4773 2349 1143 5910 337 9207 26328
PIG 1250 990 1063 625 937 1582 (118) 10234 1148 1222 1452 3920 24305
TOTAL 5080 3533 3240 2666 1949 2947 6113 16000 7832 10747 4626 25868 90601
8
2005/06 Quarterly Capital Expenditure up to
March06 (R000)
Capital Assets 2005/06 Q1 2005/06 Q2 2005/06 Q3 2005/06 Q4
Assets 9 831 4 885 20 811 23152
TOTAL
58 679
9
2005/06 Monthly Capital Expenditure up to
March06 (R000)
Capital A M J J A S O N D J F M
Assets 4 749 2 363 2 719 1 972 1 439 1 474 1 430 12 243 7 138 3166 2330 17656
TOTAL
58 679
10
Monitoring Capacity

• Assessment of monitoring capacity
• At farm level progress on projects are monitored
  by extension staff
• At Departmental level projects are monitored by
  the ME Unit
• Financial progress is monitored at Departmental
  level by Financial Management and the ME Unit.
• Manual processes have been utilised to date
• A web based computer system is being developed
  and will be launched in March 2006 and
  effectively utilised in the 2006/07 financial
  year. This will provide instant access to
  information relating to any approved
  infrastructure projects.
• Main constraints in terms of monitoring is the
  understaffing of the ME Unit, as well as the
  level of authority and mandate thereof.

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Monitoring Capacity (Cont.)

• Constraints identified
• Financial procedures and delegations
• Procurement and tender procedures
• Seasonal limitations
• Internal staff capacity
• Departmental operating capital budget
• Financial management and recordkeeping at farm
  and regional level
• Regional responsibilities and delegations
• Group dynamics

12
Monitoring Capacity (Cont.)

• Corrective actions
• New financial delegations to SCM and Regions
  implemented since 12 October 2005
• SCM staff capacity improvements
• Reprioritization of operating capital budget

13
Reporting Trends

• The Department submits the following prescribed
  reports to NDA, Provincial Treasury and the
  Provincial DPW
• EPWP Reports
• DORA Reports
• Treasury Infrastructure Reports
• Treasury Quarterly Non-Financial Reports
• CASP Quarterly Non-Financial Progress Report
• All reports are submitted on or before the 15th
  day of each month, except in the case of
  quarterly reports.

14
Service Level Agreements

• During the 2005/06 financial year the Department
  entered into four service agreements
• Business Intelleq CC 01/10/2005
• CSIR 08/08/2005
• NWGA 05/08/2004 (Ongoing 2004-2006)
• Central Business Consultants CC 21/10/2005

15
I Thank You!
16
(No Transcript)