Central European Centre for Women and Youth in Science Laura Henderson project manager

1
Central European Centre for Women and Youth in
Science Laura Hendersonproject manager

• This project is funded by the European Commission
  under FP6 in the Structuring the ERA programme.

2
mission statement

• In CEC-WYS we concentrate on areas of action
  aimed at achieving equal opportunities in
  research and development in four Central European
  countries and on examining and improving the
  position of young people in science.

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objectives

• women and science
• young people in science
• gender equality in RD

4
consortium partners

• National Contact Centre Women and Science,
  Institute of Sociology, Czech Academy of
  Sciences, Czech Republic
• http//www.zenyaveda.cz
• Hungarian Science and Technology Foundation,
  Hungary
• http//www.tetalap.hu
• Jožef Stefan Institute, Slovenia
• http//www.jsi.si
• Institute of Philosophy, Slovak Academy of
  Sciences, Slovakia
• http//www.philba.sk
• Institut National de la Recherche Agronomique,
  France
• http//www.inra.fr
• Politehnica University of Bucharest Automatics,
  Process Control and Computers Centre, Romania
• http//www.acpc.pub.ro
• Agenzia Per La Promozione Della Ricerca Europea,
  Italy
• http//www.apre.it

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initiatives

• website www.cec-wys.org
• database of women scientists
• expert evaluators in FP6
• inclusion of gender dimension in FP 6
• responsible conduct of science
• young scientists workshop report
• young scientists website section
• ENWISE follow-up
• guidance manual

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one year into the project

• Website with national sections and young
  scientists section
• www.cec-wys.org
• Online database with 300 members
• Young scientists report, December 2004
• Gender dimension manual in preparation, February
  2005
• Expert evaluators workshop in preparation, March
  2005

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history

• Establishing Enwise, 2000
• NKC established, 2001
• Presentation of NKC to Helsinki Group, 2002
• Enwise Workshop on Young Scientists, 2003
• Centre planned for Enwise project support,
  CEC-WYS project proposed as a trial
• Two further centres planned for Balkans, incl.
  Romania and Bulgaria and Baltics

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project background

• Helsinki Group, 1999
• ETAN report, 2000
• Barcelona Declaration, 2003
• ENWISE report, 2004
• Framework Programme 6, 2002-2006
• Researchers in the European Research Area - One
  profession, multiple careers, 2003

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consortium development

• Response to suggestions about supporting Enwise
  project Central European partners located
• Romanian participant from Enwise Workshop on
  Young Scientists invited
• Italian partners expertise recommended by
  Hungarian partners
• Joint Hungarian French project incorporated to
  reduce disadvantageous competition

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establishing other centres

• Combine regional needs with European Commissions
  needs
• Contact the Women and Science Unit, Tanya Leigh
• rtd-womenscience_at_cec.eu.int
• Is there anyone responsible for the region?
• Staff changes expected, representatives of new
  member states?
• Relevant forthcoming calls?
• Good ideas receive a lot of support
• Stay in close contact throughout proposal
  development

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writing the proposal

• Inform the Commission about your intention to
  submit as soon as possible (help in budget
  allocation)
• Involve the Commission members they will
  comment on every step
• Coordinators be prepared to write the project
  alone, unless project partners bring specific
  skills
• partners must comment on allocation of resources

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planning the budget

• Check the indicative budget in the call for
  proposals
• Multiple deadlines tell Commission in advance
  which aiming for
• Budget broken down into amounts for different
  instruments
• Total budget 4 million EUR
• 1.4 million EUR down to 700,000 EUR

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choosing partners

• Working at a distance little contact
• Choose people whose work is known or recommended
• Tip! Think twice about working with people who
  have multiple responsibilities
• Mix experienced with inexperienced people
  encourage knowledge sharing
• Partners should be able to establish national
  steering groups and access national funds for
  sustaining the project
• Meet to discuss expectations

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submitting the proposal

• Electronic submission be prepared!
  User-friendly guide available online
• Multiple submissions - last recorded submission
  will be accepted
• Guidance manual available in March from CEC-WYS
• Contact us! info_at_cec-wys.org
• Contact National Contact Point, see
  http//www.cordis.lu/coordination/ncp.htm
• Proposal evaluation up to 4 months

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negotiation

• 3 9 months normally elapse between receiving a
  positive evaluation and signing the contract
• Adjust proposal according to evaluators comments
• Allocation of Scientific Officer
• Electronic submission of finalised version
• Tip! Do not include budget in Annex 1,
  (description of work) send separately to the
  Scientific Officer to improve flexibility

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contract

• Check the contract in detail for nasty
  surprises!!
• Sign contract within 45 days of receipt
• Project begins month following signature

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consortium building

• Shared vision? Discuss the desired impact of the
  project, even if its difficult to predict
• Spend time discussing and clarifying objectives
• Discuss why each partner has joined the project,
  and what it means to them
• Discuss what each partner can bring, and hopes to
  take away from the project
• Tip! Have a Consortium Agreement (non-obligatory
  but advisable)

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management

• Reporting
• Seek advice from Scientific Officer about
  frequency, content and template of management and
  cost reports
• Yearly reports
• Final report including external audit

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management structure

• Project management board (PMB)
• Every partner institute has one member on the PMB
• Coordinator is chair
• Minutes clerk from coordinators office, e.g.
  project manager
• Every partner institute has one vote
• Coordinator can decide on varying degrees of
  majority for different types of decision

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quality assurance

• Expert evaluator committee
• Not obligatory, but preferable
• Aim for a range of expertise
• Nominations from project partners
• PMB vote
• Experts can advise on all work but each work
  package have one main expert, according to
  expertise
• Consult experts during work
• 2 week review of work on completion

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finances

• Cost models
• Additional Cost model
• Employees on full-time salaries are not paid any
  extra salary, but can employ people full / part
  time.
• Full Cost model
• Budget pays for all costs including all salaries,
  but only 50 of the total costs. Remainder must
  be guaranteed by institution or grants

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contact

• co-ordinator
• Marcela Linkova
• National Contact Centre Women and Science
• Institute of Sociology, Academy of Sciences of
  the Czech Republic
• Jilska 1
• 110 00 Prague 1
• Czech Republic
• tel. [phone]
• fax [phone]
• Email info_at_cec-wys.org
• URL http//www.cec-wys.org
• Thank you!