Effective Presentation Skills Briefing English

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Effective Presentation Skills Briefing English

12/24/2009 Peiling Hsia
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Standing in front of an audience and giving a
presentation, for most people, is as stressful
and painful as going to dentist and getting root
canal.There are very few people who have a
natural talent for delivering outstanding
presentation.
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• On the other hand, prudence, hard work, and
  practice can
• carry the rest of us into the very good level
  of
• presentation skills.
• Being able to communicate effectively is a skill
  that benefits
• you for all your life.
• Whether you are going to stay in academic life or
  get
• involved in any number of business related job
• opportunities, successful communication skills
  can help you
• reach your goals more effectively.
• Making a good presentation requires practice !

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The nine characteristics of a powerful speaker.

• 1. Be enthusiastic
• 2. Be organized
• 3. Audience focus
• 4. Be flexible
• 5. Sense of humor

• 6. Appropriate body language
• 7. Appropriate vocabulary
• 8. Vary voice tone
• 9. Focus on purpose

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Briefing EnglishPresentation Skills for Public
Speaking
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• A presentation is a formal talk to one or more
  people that "presents" ideas or information in a
  clear, structured way. People are sometimes
  afraid of speaking in public, but if you follow a
  few simple rules, giving a presentation is
  actually very easy.
• 1. Preparation
• 2. Equipment
• 3. Delivery
• 4. Language
• 5. The Presentation

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Preparation Preparation is everything!

• All presentations have a common objective. People
  give
• presentations because they want to communicate in
  
• order to
• inform train persuade
  sell

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• Objective
• Audience
• Venue
• Method
• Content
• Structure
• Notes
• Rehearsal

"Why am I making this presentation?"
"Who am I making this presentation to?" How
much do they know already and what will they
expect from you?
Time and length
How should I make this presentation?"
"What should I say?"
Most presentations are organized in three parts,
followed by questions beginning, middle, end
Reading a text is boring!

• Practice makes perfect!

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2. Equipment
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3. Delivery

• 'Delivery' refers to the way in which you
  actually deliver or perform or give your
  presentation. Delivery is a vital aspect of all
  presentations.
• (1) Nerves
• (2) Audience rapport
• (3) Body language
• (4) Cultural considerations
• (5) Voice quality
• (6) Visual aids

Try to speak slowly and calmly.
Build a warm and friendly relationship with your
audience. Enthusiasm is contagious.
Avoid any repetitive and irritating gestures.
Avoid cultural misunderstanding.
Vary your voice - speed, intonation, volume.
Keep the information on each visual aid to a
minimum.
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4. Language

• (1) Simplicity and Clarity
• (2) Signposting

• Use short words and short sentences.
• Use active verbs instead of passive verbs.
• Examples (Which is easier to understand? Which
  is more immediate? )
• Toyota sold two million cars
  last year.
• Two million cars were sold by
  Toyota last year.

• Let your audience know where they are and the
  structure of your
• presentation.
• Make a list of useful expressions to signpost
  the various parts of
• your presentation.

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Useful expression of signposting
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5. The Presentation

• Most presentations are divided into 3 main parts

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Presentation introduction - essentials

• Your presentation should start with a short
  introduction about you (or your group), your
  topics, and the format of your presentation.

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In general, your introduction could conclude some
of the following

• - Greeting
• Your name
• Group member
• Your position
• Your topic
• Your purpose
• The length of your presentation
• Outline
• Question time

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Purpose

• State the main purpose of your presentation as it
  relates to your topics.
• Your purpose statement should seem achievable and
  possible to establish to your audience in the
  amount of time you are given.
• When you state your purpose, make sure that you
  are specific

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• Today Id like to talk about jeans. (too
  general)
• Today Id like to talk about how jeans have
  influenced the way people dress at work.
  (specific)
• The purpose of my presentation is to discuss
  advertisement. (weak)
• The purpose of my presentation is to talk about
  sex in advertisement. (better)
• The purpose of my presentation is to explain how
  the uses of sex in advertisements influence
  teenagers in Taiwan. (even better)

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• The purpose of my presentation is to persuade
  everyone here to convert to (my religion) today.
  (specific, but doesnt seem achievable)
• The purpose of my presentation is to explain the
  benefits of (my religion).
• (achievable, but not specific enough)
• The purpose of my presentation is to explain how
  (my religion) defines the relationship between
  parents and children.
• (specific and achievable)

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Useful language for making an English presentation
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Opening a presentation

• Good morning, ladies and gentlemen. My name is
  ... Im the (new marketing manager).
• Welcome to ....., my name is....
• Im pleased to be here
• Thank you for coming.
• Its very nice to see you all here today.
• Ladies and gentlemen. It's an honor to have the
  opportunity to address such a distinguished
  audience.
• Its an honor for me to visit (company) today.
• Good morning. Let me start by saying a few words
  about my background.
• Welcome to (company). I know Ive met some of you
  already, but for those I havent, my name is
• Today I would like to give this presentation for
  defining our problem and give a solution.

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Introducing report subject

• Id like to talk to you today about .......
• Im going to present the recent.....
• I will now brief you on.....
• The topic of todays conference is ....
• The topic of my presentation is
• The focus of my speech is ......
• We are here today to learn...
• The purpose of this presentation is to...
• The aim of this presentation is to introduce you
  to / tell you about / talk about .
• The reason why Im here today is to talk about /
  discuss .
• Its my pleasure to give you a presentation on
  (topic).
• This talk is designed to present the recent
  (topic).
• First of all, Im going to brief you on the
  recent development and trends of the LCD market.

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Report outline

• Ive divided my presentation into five
  sections/parts.
• This talk is segmented into five parts firstly /
  secondly / eventually.
• We can break this down into the following fields
  first of all / then / next / finally.
• We can break this area down into the following
  fields a, b, c
• The subject can be looked at under the following
  headings a, b, c
• Id like to begin by/secondly/thirdly/lastly
• To start with/later/to finish up
• I shall only take 15 minutes of your time.
• This should only last 15 minutes.
• This presentation contains 3 parts.
• The presentation is composed of 3 parts.. First
  of all,
• Ive divided my speech into 3 parts / sections.
  They are
• Lets start with .First, well talk about.. then

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Introduce parts of structure

• Ill start with / To begin with, / First /
  first of all
• Step one is to (verb) / Next / second / then /
• After that, well discuss
• And then we come to (topic)
• Finally / third / to close / Lastly / last of al
• Lets go back what we were discussing earlier.
• Lets go to next page.
• I'd now like to move on to
• This page is telling us that / This page is
  about
• According to the latest study,
• From this page, we can see
• As you can seen from this page,
• Statistics show that

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Introduce visuals

• this page is to show this slide indicates that
  
• Please take a look at
• Id like to direct your attention to this slide..
• This graph shows. / The graph is about
• Here we can see. / As you can see
• As you can see from this slide
• The graph represents / This graph shows you
• Id also like to draw your attention to
• If you look at this, you will see
• I'd like you to look at this
• This chart illustrates the figures
• This clearly shows
• From this, we can understand how / why
• This area of the chart is interesting

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Inviting questions

• Id be glad to answer any questions at the end of
  my presentation.
• If you have any questions, please feel free to
  interrupt.
• If anyone has any questions, please feel free to
  interrupt at any time.
• If you have any questions, please stop me at any
  time, and I will be happy to answer your
  questions.
• Please interrupt me if theres something unclear.
• There will be time for questions at the end of
  the presentation.
• I'd be grateful if you could ask your questions
  after the presentation.
• Thank you for listening - and now if there are
  any questions, I would be pleased to answer them.
• That brings me to the end of my presentation.
  Thank you for your attention. I'd be glad to
  answer any questions you might have.

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End of presentation

• Thank you for your input and patience.
• Thank you for your attention.
• Thank you for your listening.
• This is for todays presentation. Thank you for
  participating.
• I hope you will have gained an insight into
• Id like to pass my presentation to the next
  speaker/ presenterlets welcome Dr. Wang.

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Vocal Delivery
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paralanguage

• Paralanguage refers to the non-verbal elements of
  communication used to modify meaning and convey
  emotion. It includes pitch, volume, and
  intonation of speech.
• When do you speak louder? Do you peak too fast or
  too slow? Do you have an accent? Does your voice
  have a high pitch?

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The basic vocal characteristics for an effective
delivery are

• Breathing
• Volume
• Pace / Rate
• Articulation
• Intonation / pitch
• Stress
• pause

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Tips of Effective Public Speaking

• Know your audience
• Use a strong opening statement or question to
  interest your audience. Begin with something to
  get the attention of the audience.
• Be energetic in delivery.
• Structure your speech. Plan the content of your
  presentation
• Tell your own story somewhere in the
  presentation...
• To add interest and understanding to your speech,
  include a visual aid.
• Look at the audience as you speak.
• To have consistently good eye contact , not to
  read your speech.
• Include a "wow" factor in your speech.
• Consider using a touch of humor in your speech.
• Leave the audience with something to think about.
• Time control

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Web links

• http//www.wretch.cc/blog/leechihyin/8402384
  (Briefing English)
• http//www.englishclub.com/speaking/presentations.
  htm (English presentation and public speaking)
• http//www.theenglishweb.com/ (Business English)