4-H Awards Program

1
4-H Awards Program

• 2007 Update

2
4-H Awards Program Changes for 2007

• New Level II Project
• Advanced Family and Consumer Sciences
• All Level I and Level II projects will award a
  1,000 scholarship
• Look for a slightly reformatted Oklahoma 4-H
  Scholarship Application

3
2007 Due Date

• Record Book due date
• March 28, 2007
• Interview date
• May 1 2, 2007
• Announcement at Roundup
• Honor Night

4
Changes made in 2006

• Projects/Scholarships defined in levels
• Level I Projects
• Current stand alone projects
• Level II Projects
• (member must be previous state winner in a level
  I Project)
• Advanced Projects
• Level III Scholarships
• High school seniors only
• Level IV Scholarships
• For Full Time college students only

5
Success doesnt just happen
6
Planning

• Use a road map
• Project Objectives
• (found in Awards Handbook)
• Short term goals
• What is to be done this year to meet objectives
• Month by Month planning
• Long term goals
• Scholarships/Trips
• State Winner

7
Planning with members

• Start with the objectives
• Brainstorm activities which meet the objectives
• Decide which section of the ORF that type of
  activity would be reported in
• Take good notes

8
4-H Recordkeeping

• Getting Started

9
A 4-H Record Book is

• An organized way to summarize a 4-H members
  project work, leadership and citizenship
  activities.
• A way to compete for awards and scholarships
• One of those things that kids/parents put in
  those stiff green folders with a clover
• A real headache

10
Parts of a Record Book

• The Oklahoma Report Form
• A 6-page 4-H Story
• 3 pages of project pictures (up to 13 for
  Photography
• NOTHING ELSE!

11
Extras

• In previous years, we removed
• Tab/divider pages with artwork
• Scrapbooking stickers
• Medals
• Publicity Photos

12
The Oklahoma Report Form

• Designed to report facts and figures
• Divided into Sections
• IA What have you done in this project?
• IB What have you learned in this project?
• II 4-H Leadership Experiences
• III 4-H Citizenship Experiences
• IV Awards in All projects
• V Non-4-H Experiences

13
Section I-A Project Work

• 4-H Project Work 15 points
• Concise summary of work done as a 4-H Member in
  the project
• Should show growth in number and complexity of
  activities
• Other Project Work 5 points
• Summary or examples of how 4-H knowledge, skills
  and project work were applied in other
  organizations and/or settings

14
Section I-B Learning5 points

• Should reflect age-appropriate knowledge and
  skills
• Should show growth in technical expertise and
  skill
• Generally listed in Chronological order
• Should relate to project objectives some
  objectives can only be met by learning

15
Section II Leadership Experiences

• 4-H Leadership 15 points
• Relates directly to the project reported
• Projects led, organized or assisted
• 4-H visible as lead group/organization
• Other Leadership 5 points
• Leadership in other 4-H projects
• Use of 4-H Leadership skills to benefit other
  organizations/groups

16
Section IIICitizenship Experiences

• 4-H Citizenship 15 points
• Community service projects/activities related to
  the project reported which are organized
  by/through 4-H
• Individual service activities representing 4-H
• Other Citizenship 5 points
• Community Service related to other 4-H projects
• Community projects organized by other groups

17
Section IV 5 points4-H Awards in All
Projects/Activities

• Report project-related accomplishments first
• Significant awards
• Summarize or group similar types of recognition
• Do not exceed ½ page

18
Section V- 5 pointsNon-4-H Experiences

• If project-related activities have been reported
  in other sections, do not repeat
• Include significant awards/participation
• Summarize or group similar types of recognition
• Do not exceed ½ page

19
4-H Story

• Complements the facts in the Oklahoma Report Form
• Shares the members feelings
• Tells who, what, when, where, why and how the
  facts in the ORF came to be
• Must be double spaced
• Must be no more than 6 pages

20
4-H Story

• Project Growth 5 points
• Document change over time in skill, ability,
  numbers, etc
• Personal Growth 5 points
• Examples of how 4-H and this project has impacted
  the member and others
• Application of 4-H knowledge and skills
• 5 points
• Examples of leadership and service and
  application of skills in other settings

21
Photo Section 5 points

• Suggested Pictures
• 1 page of project work
• 1 page of leadership activities
• 1 page of citizenship activities
• 3-4 pictures per page
• Up to 6 pictures if digitally cropped and
  captions printed as one unit
• Descriptive Captions

22
Overall Record Book 5 points

• Well organized
• Tabs for ORF, Story and Photos are helpful, but
  not required
• Easy to read
• Effective use of bold fonts, white space and
  color to draw attention to headings etc.
• Correct spelling and grammar
• Dont depend on spell and grammar check
• No extra materials

23
Oklahoma Report Form Where does this go?

• Breed, raise and show animals
• Learn how supply and demand affects commodity
  markets
• Organize a civic group presentation
• Serve as Teen Leader for a project club
• Interview/shadow a breeder or broker
• Participate in judging activities

24
Oklahoma Report Form Where does this go?

• Keep reproductive records
• Donate seeds or plants and work in a community
  garden
• Supply animals for a petting zoo
• Research how substances enter the food chain

25
Oklahoma Report Form Where does this go?

• Obtain infant/child CPR certification
• Organize an adopt a grandparent program
• Teach workshops on healthy snacks
• Provide childcare for OHCE events
• Serve as a page in House or Senate
• Learn the difference between rights and
  responsibilities

26
Oklahoma Report Form Where does this go?

• Inventory of clothing construction techniques
  learned and used
• Research types of sewing equipment
• Learn how to complain about an inferior product
• Construct costumes for school play
• Organize a fashion show

27
A word about other organizations

• 4-H members often belong to other organizations,
  and they utilize the knowledge and skills gained
  as a 4-H member in that other organization
  (church youth group, FFA, FCCLA, FBLA, Boy/Girl
  Scouts, Jr. Breed Associations, etc.).

28
What to Report

• Work done as a 4-H member should be reported as
  4-H work in a county or state
• 4-H record book.
• Work done as a member of another youth group
  should be reported as non-4-H work in a county or
  state 4-H record book.

29
What if Im not sure?

• Ask this question
• If those who were there and saw, heard or
  benefited from my actions were asked what
  organization I represented would probably not say
  4-H, then report it as non-4-H work.

30
Decisions

• A 4-H member raises beef cattle, but exhibits
  market cattle as an FFA member
• The same member organized a 4-H Beef project club
  which met regularly, had educational programs and
  conducted service projects.

31
Decisions

• The church youth director knows that you show
  sheep as a part of your 4-H work and asks you to
  provide a lamb for the living Nativity scene
• You get volunteers from your livestock project
  club to provide animals and participate in the
  living Nativity scene

32
Decisions

• Because of your success in 4-H Share the Fun, the
  music teacher recruits you to be in school
  performances
• You recruit members of your school music, drama
  or dance group to become 4-H members and
  participate in Share the Fun

33
Decisions

• You accompany your church youth group to sing at
  the nursing home
• You recruit members of your church youth group to
  go with your 4-H club to sing at the nursing home

34
Call it what it is

• Related work done as a member of another
  organization or group should be reported as
• _________ Project work conducted as a member of
  ___________ organization(s)

35
Formatting Tips

• No preferred way
• Use a chart for activities which are done every
  year or several times a year
• Use impact statements or summaries to emphasize
  special projects
• Use lists to show that public speaking or judging
  activities were project-related

36
Food Science - chart
Activity 2003 2004 2005 2006 Total
New recipes tried
Snacks prepared
Meals Planned Prepared
Recipes Analyzed
Recipes Modified

37
Food Science - statement

• Organized a food science project club that met
  once per month during the school year. Average
  monthly attendance was 14. Participants learned
  healthy eating and activity habits. From the
  beginning of school to the end of the year,
  members increased activity levels by average of
  20 minutes per day.

38
Leadership

• Use this section to report
• Teaching opportunities experiences
• Details of activities organized
• One on one assistance
• Number reached through activities
• Members role in Youth Adult Partnerships
• Promotional Leadership
• Officer responsibilities

39
Citizenship

• Use this section to report
• Participation in Service Learning activities
• Activities which foster greater understanding of
  community issues
• Donations, community fund raisers, Food or
  clothing drives etc.
• Involvement in special causes Heart Association
  or Diabetes education, volunteer for local Red
  Cross, Salvation Army, Ronald McDonald House, etc.

40
Awards in All Projects

• OK to group like awards
• Received county medals in Dog, Fabrics and
  Fashions, Food Preservation, and Sheep
• Selected to attend Denver, Kansas City, National
  Congress and Citizenship Washington Focus
• Grand Champion Bread in County Fair 5 years
• Grand Champion Fashion Revue entry 6 years
• Breed Champion Wether 2 years

41
Non-4-H Experiences

• OK to group like activities
• Superintendents Honor Roll 6 years
• Academic awards in History, English and Math
• Single entries for emphasis
• Valedictorian of graduating class
• Selected to serve as Senate page

42

• Pieces of the 4-H Project Puzzle

43
Why 4-H Projects?

• When projects are completed,
• They will represent ME-the 4-H
• member, my thinking, my skill of
• hand, my work ideas.
• --OB Boggs, WVES

44
4-H Record Books

• are teaching tools for developing desirable
  character traits and life skills as well as
  project skills
• teach youth to help themselves and others
• provide real experiences in making decisions
• are age appropriate flexible for individual
  development
• include intrinsic extrinsic rewards

45
We promote Project Work by

• Showing how not doing for
• Observing listening
• Supporting with encouragement
• Being sincerely interested
• Staying just out of the way, while never being
  far away
• Helping members do things their own way when
  possible
• Knowing what is going on
• Praising when it is needed earned

46
The Finished Project Work Puzzle

• Is driven by the 4-H member
• Has short and long term goals
• Builds on interests
• Include Quality, Quantity
• Variety
• Is a Process vs Activity
• Uses tools for reporting not the
• end result of the work

47
Project Work Cycle

• What do I know?
• What do I want to know more about?
• How can I find out?
• How do I make what I learned useful?
• How can I share my
• knowledge?
• Whats next?

E
Experiential Process EXPERIENCESHAREPROCESSGENE
RALIZEAPPLY
48
National Recognition Model

• Participation
• Peer Competition
• Progress toward goals
• Standards of Excellence
• Cooperation

49
Why is this important?

• Good project work involves all the elements of
  the 4-H Recognition Model
• 4-H Record books are a picture of the 4-H
  members project work.
• Record books are one way to determine a members
  progress and reward them for their effort.
• Through project work they develop the leadership,
  citizenship and life skills 4-H is about.
• Projects are how we develop our members into the
  people we want them to be.
• It is not just for the Recordbook It is for
  youth development.

50

• Completing the 4-H Record Book
• 2007 Awards
• Program Update
• 12/20/04

51
4-H Awards Program Update

• All applications due March 28, 2007 in State 4-H
  office by 12 noon. This includes
• 4-H Project Record Books
• Scholarship Applications
• National Congress Applications
• Key Club Member Applications
• State Honorary 4-H Member Nominations
• State 4-H Alumni Nominations
• Note National 4-H Conference applications are
  due July 1

52
4-H Awards Program Update

• Minimum Scores Required on Records to be
  considered for interview
• Record Books 75 points
• Hall of Fame 75 points
• Scholarships 75 points

53
4-H Awards Program Update

• News Information Sheet
• Use current form from 4-H Website
• No individual photo needed
• Completeness and accuracy essential
• Two copies per applicant

54
4-H Awards Program Update

• Projects/Scholarships
• For 2007
• No new Level I projects
• Advanced Projects
• For previous state winners only
• Advanced Achievement, Advanced Agriculture
  Advanced Citizenship, Advanced Family and
  Consumer Sciences, Ira Hollar Advanced Leadership
• Scholarships
• One member one form (except Blackburn
  Collegiate 4-H)

55
4-H Awards Program Update

• Project Objectives
• Should be the roadmap for planning all 4-H
  Project work
• Are listed for stand-alone and AOP projects
• Reflect current focus of projects
• Include appropriate technology applications
• Are easy to read and understand

56
4-H Awards Program Update

• Margins
• Top 1 inch
• Bottom ½ inch
• Left Side 1 ¼ inch
• Right Side ½ inch
• Larger margins OK smaller DQ

57
4-H Awards Program Update

• Recommended Fonts
• Times New Roman 12
• Arial 12
• Courier 12
• Smaller Fonts will be disqualified
• Discouraged Fonts
• Any narrow, condensed, script, or novelty fonts
• Use of bold-face type, underlining, italics or
  color OK for emphasis

58
4-H Awards Program Update

• Scholarships
• Check awards handbook for criteria and
  eligibility
• Required materials vary
• Specific forms for
• Blackburn Handskills
• Collegiate 4-H

59
4-H Awards Program Update

• Hall of Fame Blue Award Group
• No more than 20 selected from Hall of Fame
  Applicants
• No more than 10 finalists selected from Blue
  Award Group for interviews
• Minimum score of 75 on written materials
• Revised score sheets
• Must be at least 16 years of age by January 1 of
  current program year
• Exception Full time college freshmen who remain
  active in 4-H may apply for Hall of Fame, even if
  past 19th birthday application must reflect 4-H
  work beyond high school

60
4-H Awards Program Update

• Disqualifications - General
• Previous State Project Winner members may be
  named the State Winner in only one project during
  their 4-H Career
• Anything extra
• check guidelines
• Too many pages
• Too much space
• Reduced fonts
• Smaller margins
• Reduced spacing
• Excess photos

61
4-H Awards Program Update

• For more information
• Contact county extension educator
• Check latest revision of 4-H Awards Handbook on
  4-H website
• http//oklahoma4h.okstate.edu
• Revised handbook posted by October 1

62
4-H Project Record BooksOklahoma 4-H Report
Form and Story Guidelines
63
Oklahoma Report Form

• Section IA What have you done in this project?
• Scoring 4-H Project Work 15 points
• Project work in other settings 5 points
• Summary no more than 2 pages
• Amount of project work completed, including time
  spent, number or items, animals or activities
• Learning experiences, such as talks, tours,
  research study
• Work should relate to project objectives

64
Oklahoma Report Form

• Section IB What have you learned in this
  project
• Scoring 5 points
• Summary no more than 1 page
• Knowledge and skills gained should be progressive
  and age-appropriate
• Relate to project objectives
• List what was learned skills acquired

65
Oklahoma Report Form

• Section II Leadership Experiences
• Scoring 4-H Leadership 15 points
• Other Leadership 5 points
• Summary no more than 2 pages
• Highlight
• Teaching
• Organizational experiences
• Elected leadership and committee work
• Use asterisk to designate project related
  leadership

66
Oklahoma Report Form

• What is Leadership?
• One to one assistance (4-H or other)
• Teaching/organizing workshops
• Organizing activities
• Promotional activities
• Serving as volunteer leader for club or project
  club
• Officer or committee chair

67
Oklahoma Report Form

• Section III Citizenship Experiences
• Scoring 4-H Citizenship 15 points
• Other Citizenship 5 points
• Summary no more than 2 pages
• Highlight
• Individual Community Service
• Service Learning activities
• Use asterisk to designate project related
  citizenship

68
Oklahoma Report Form

• What is Citizenship?
• A members relationship with others and the
  community, as demonstrated by
• Organizing and participating in activities that
  deal with community issues
• Activities that contribute to welfare of
  individuals and the community
• Empowering others
• Representing 4-H on community boards

69
Oklahoma Report Form

• Section IV Awards in all 4-H Projects
• Scoring 5 points
• Summary no more than ½ page
• New ORF template has a table for this section
• Grouping similar items OK
• County Medals in 12 projects
• 19 grand champion fair exhibits
• Champion Illustrated Presentation 5 years
• Should be most significant 4-H awards

70
Oklahoma Report Form

• Section V Non-4-H Experiences
• Scoring 5 points
• Summary no more than ½ page
• New ORF template has table in this section
• Grouping similar items OK
• Superintendents Honor Roll 12 years
• Student Council Officer 3 years
• Academic Awards in Math, English Science
• Should be most significant non-4-H activities

71
4-H Story

• No more than 6 pages double spaced
• Scoring Project Growth 5 points
• Personal Growth 5 points
• Application of 4-H Knowledge skills 5
  points
• Should be personal conversational
• Show personal and project growth
• Share triumphs and disappointments
• Why or how involvement in 4-H or the project
  changed the individual, family, or business

72
Oklahoma Report Form and Story

• Photo Section
• Photos show growth, involvement, leadership and
  service 5 points
• Limited to 3 pages of photos no shingling
• Exception 10 additional pages for Photography
• 3-5 pictures per page, with captions
• Should show project work, leadership and
  citizenship activities
• Color copies OK

73
4-H Project Record Books

• Common Problems
• Repetition between sections of ORF
• Lack of solid project work
• Not enough quality leadership and citizenship
  activities
• Lack of focus not enough planning
• Story tells of winning rather than growth

74
4-H Project Record Books

• Disqualifications
• Member is not 14 by January 1 of current year
• Member has graduated from high school and is
  older than 18 by January 1 of current year
• Additional space or pages added to ORF
• Section IA more than 2 pages
• Section IB more than 1 page
• Section II more than 2 pages
• Section III more than 2 pages
• Section IV more than ½ page
• Section V more than ½ page
• Sections IV V on separate pages

75
4-H Project Record Books

• Disqualifications
• Line spacing - less than 6 lines per inch
• Font smaller than 12 point
• Copier Reductions to gain space
• Margins less than
• Left 1 ¼ inch
• Right ½ inch
• Top 1 inch
• Bottom ½ inch

76
4-H Project Record Books

• Disqualifications
• Story more than 6 pages
• Story not double spaced
• Story printed on both sides of paper
• More than 3 pages of project pictures (Except
  Photography project)
• Any extra materials (record sheets,
  correspondence, news clippings, photos or artwork
  on divider pages, etc.)

77
4-H ScholarshipsGuidelines and Eligibility
78
Level III Scholarships

• For graduating high school seniors only
• A member can receive one level III scholarship
  during 4-H career
• One form with appropriate attachments needed for
  all scholarships
• Exception Blackburn Handskills

79
Level IV 4-H Scholarships

• Applicant must be at least a 2nd semester
  Freshman enrolled full time
• Concurrent High School enrollment does not count
  toward eligibility
• May receive only one Level IV scholarship per
  year
• May receive more than one level IV scholarship
  during career

80
Level III 4-H Scholarships

• No Restrictions on College
• or Field of Study
• Required materials vary
• Member can only win one of these scholarships in
  4-H career
• Applicant must be graduating Senior
• Harold Jeanne Gibson Memorial 2 _at_ 500
• Dana Smith Memorial 1 _at_ 500
• Oklahoma 4-H Key Club 1 _at_ 500
• 4-H Entrepreneurship 1 _at_ 1,000

81
Level III 4-H Scholarships

• Restrictions on College
• or Field of Study
• Required materials vary
• Member may only receive one during 4-H career
• Larry D. Anderson Memorial 1 _at_ 500
• Oklahoma Youth Expo 2 _at_ 1,000
• OHCE 1 _at_ 1,000
• Blackburn Handskills 1 _at_ 500
• (must plan to attend trade school
• HS Career Tech enrollment not adequate)

82
Level IV 4-H Scholarships

• Restrictions on College
• or Field of Study
• Required materials vary
• Members may receive one per year in addition to
  other 4-H Scholarships
• OHCE 1 _at_ 1,000
• Patillo/Graumann Memorial 2 _at_ 1,000
• 1 to a male 1 to a female
• B.A. Pratt 1 _at_ 500
• Tracey Cox Memorial 1 _at_ 500
• Collegiate 4-H 1 _at_ 500

83
4-H Scholarships

• General requirements for all scholarships
• Appropriate Scholarship application with all
  required attachments
• Transcript(s)
• Letter of recommendation
• Other materials may be required
• Check Awards Handbook

84
State Awards ProgramGuidelines and Eligibility
85
Oklahoma 4-H Hall of Fame

• 2 1,000 Scholarships Portraits
• Member must be 16 by January 1 of program year
• Have completed no more than freshman year of
  college or not passed 19th birthday by January 1
  of program year
• College Freshmen who remain active in 4-H
  eligible, even if passed 19th birthday

86
Oklahoma 4-H Hall of Fame

• Blue Award Group of not more than 20 selected
• Group of no more than 10 finalists selected for
  interview
• Must have a Record Book score of 75 or higher
• Must enter a State Hall of Fame application in
  current program year

87
National 4-H Congress

• Must be at least 16 and not passed 18 on January
  1 of program year
• Number of delegates selected based on
  availability of funds
• Candidates may interview in 2007
• Financial Responsibility delegates will pay a
  portion of cost for the trip

88
National 4-H Conference

• Applicants must be freshman, sophomore, or junior
  in high school September 1 of year of
  application.
• Two year commitment
• Attend National 4-H Conference
• Implement a program in Oklahoma
• Be available to present workshops throughout
  state
• Some financial responsibility
• Applications due July 1 not with Record Books
  and Scholarship Applications

89
News Eagle

• Must be 14 by January 1 of program year
• Must reside in one of the following counties
• Alfalfa
• Blaine
• Garfield
• Grant
• Kay
• Kingfisher
• Logan
• Noble
• Woods

90
State Outstanding Alumni

• Recognizes former 4-H members who have achieved
  success and have continued involvement in/support
  of 4-H
• Up to 4 recognized at Roundup
• Counties nominate
• Due with 4-H Record Books

91
State Honorary 4-H Member

• Any adult with strong commitment to 4-H is
  eligible
• May or may not have been a former 4-H member
• Nominees provide continuous support of 4-H
• Nominations due with 4-H Record Books

92
Awards Available to All Counties

• Applicant must present talk, illustrated
  presentation or demonstration using or promoting
  product
• Breads 3 awards/county
• Beef 1 award/county
• Must submit application in State Awards Handbook
• Dairy Products 3 awards/county
• Pork 1 award/county
• Must submit application in State Awards Handbook
• Peanut 2 awards/county

93
Awards Available to All Counties

• Oklahoma 4-H Key Club
• Be age 15 or older by January 1 of program year
• Accumulate minimum number of points shown on
  application form
• Be approved by County Educator
• Make at least one presentation about Key Club to
  a 4-H Group
• Make at least one general presentation about 4-H
  to a non-4-H youth or adult group
• Report on programs by published deadlines