GROOM CREEK SCHOOLHOUSE Rooms With a View Rental Cabin PRESCOTT NATIONAL FOREST

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GROOM CREEK SCHOOLHOUSERooms With a
ViewRental CabinPRESCOTT NATIONAL FOREST

• PROPOSAL FOR FEE CHANGE
• FLREA EXPANDED AMENITY FEE
• December, 2006

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Groom Creek Schoolhouse Location Setting
GROOM CREEK SCHOOLHOUSE
Groom Creek Schoolhouse
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Groom Creek Schoolhouse - Proposal

• Proposal
• Make Schoolhouse building available to the
  public and increase day use fee at site from 50
  to 150 per day
• Proposal meets FLREA criteria for an expanded
  amenity fee - rental of cabin or historic
  structure
• Additional fee of 9 per reservation is charged
  by NRRS
• Schoolhouse building has not been rented for over
  10 years
• Schoolhouse is in the Forest Service Arizona
  Cabin Rental Program (Rooms With a View) which
  has an established business plan

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Groom Creek Schoolhouse Cabin Rental Program
Business Plan

• Highlights of existing Rooms with a View
  Business Plan (2003)
• A statewide program for multiple cabins managed
  with common objectives and pooled resources
• Provide a unique recreation experience on
  National Forest lands
• Generate for maintenance and repair of
  underused buildings
• Restore and rehabilitate historic facilities and
  adapt them for rental
• Has options for rental management
• Forest Service staff
• Volunteer staff with Forest Service oversight
• Contract
• Rental fees are based on market demand, number of
  occupants, amenities and management costs

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Groom Creek Schoolhouse Amenities and
Attractions

• Amenities
• 1400 sq ft of indoor space, 60 person capacity
• Kitchen prep area with liquids disposal sink
• Tables and chairs for presentation, meeting or
  dining area setting
• Projector screen and blackout blinds
• Wood stove heating
• Electric lights and outlets
• Outdoor security lighting
• Vault toilet
• Adjacent picnic area with 9 tables,
• fire ring, and amphitheater
• Total site capacity of 100 persons

• Attractions
• 2 hour or less drive from Phoenix or Flagstaff
  20 minutes from Prescott on paved road
• Schoolhouse itself, a rare historic one-room
  Schoolhouse, listed on National Register of
  Historic Places
• Pine tree and granite boulder setting
• Secluded, attractive location for group day use

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Groom Creek Schoolhouse Management Marketing

• Management -
• Reservations made through NRRS
• Forest Service Enterprise Team (Recreation
  Solutions) does day-to-day management under
  percent-of-fee contract with staff in Prescott
  who provide
• Marketing (handouts, web pages, news releases,
  articles)
• Customer service (reservation follow up,
  complaints, QA)
• Cleaning (trash pickup, interior cleaning, yard
  maintenance)
• Minor maintenance (plumbing, hardware,
  appliances)
• Payment of utility bills
• Prescott NF does major maintenance and provides
  oversight for contract management
• Marketing tactics
• handouts, brochure, Web pages, newspaper
  magazine articles

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Groom Creek Schoolhouse Justification for
Increased Fee

• Justification for Fee
• Set to match rates for somewhat comparable
  rentals in Prescott area (other day use
  facilities are 250 700 per day)
• Fee is only source of funds for annual operation
  maintenance
• Fee is only source of funds for landlord
  maintenance and desired improvements
• Accrued fee collections less annual expenses will
  be used to fund major maintenance and improvement
  projects
• - drainage parking improvements
• - water system
• - accessibility

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Groom Creek Schoolhouse Financial Detail

• Projected Annual Revenue Expense
• Revenue (rental collections)
• 60 days _at_ 150/day
  9,000
• Total 9,000
• Expense
• Contract mgt _at_ 75 of collections
  6,750
• Landlord OM 1,000
• Administrative oversight (1 day _at_ 250/day)
  250
• Total lt8,000gt
• Net annual accrual for cyclical
• maintenance improvements 1,000

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Groom Creek Schoolhouse Social/Economic Impact,
No Action Alternative

• Social/Economic Impact
• Fee does not impose a significant social/economic
  impact
• Positive benefit to public who appreciate that
  rental fees are used to maintain a historic
  facility
• No Action Alternative
• No Action means Schoolhouse is not available for
  public rental
• No funds available for maintenance and historic
  preservation
• Improvement projects are dropped pending other
  sources of funding

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Groom Creek Schoolhouse Public Involvement

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Groom Creek Schoolhouse Summary of Public
Involvement

• SUMMARY of PUBLIC INVOLVEMENT
• Variety of contacts
• Minimal response from general public
• Support from targeted public (Mr. Delany, Ms.
  May)
• Proposal is not controversial

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Groom Creek Schoolhouse Summary

• SUMMARY of PROPOSAL
• Groom Creek Schoolhouse Fee
• Meets FLREA criteria as an expanded amenity fee
• Is proposed based on sound management
• Is justified based on market demand, amenities,
  occupant capacity and price comparisons
• Is non-controversial and well supported following
  public involvement