Eva Reynolds, Lyman Kaiser Cochairs

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Eva Reynolds, Lyman Kaiser Co-chairs
2006 - 2010 Bond Program
Citizens Bond Oversight Committee3rd Annual
Report to theD-11 Community and Board of
Education
Mar 11, 2009
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CBOC Charge Membership

• Committee Charge
• Monitor program execution report to the BOE
• Annual progress reports to the public
• Make recommendations for changes and Spending
  Plan amendments
• Membership
• Started with 47 in 06 stabilized at 23 in 08
• Broad-based, dedicated group with District-wide
  representation

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Committee Focus for 2008

• Monitoring overall program progress through this
  third year
• Monitoring Measures of Success to stay on top
  of how well were doing
• Monitoring and assisting with the Communications
  Plan
• Monitoring Program Contingency and recommending
  additional projects using available contingency
  funds

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Measure of Success 1 IRS Spending Requirements
85 of bond funds for identified projects must
be expended by January 2009 and all remaining
funding must be expended by January 2011.

• As of 12/31/08
• 125 million expended
• 5.4 million under contract
• Overall, the program is on track.

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Measure of Success 2 Project Completion
100 of Capital Plan projects must be
completed by January 2011.

• As of 12/31/08
• 453 of the 624 individual project items have been
  completed
• 122 projects in progress
• Almost all remaining projects are planned for
  completion in 2009.
• Overall, the program is on track.

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Measure of Success 3 Customer/User Satisfaction
100 of project customers/users who respond will
express a satisfaction level with their
designated completed projects with a rating of 3
or better on a 5 point scale survey at project
completion.

• As of 12/31/08
• 453 projects complete
• 272 feedback responses
• Four areas of evaluation
• Overall the feedback has been very positive,
  averaging between very satisfied and
  completely satisfied

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Program Contingency
Balance as of 12/31/08 316,155

• Projects approved for funding from available
  Program Contingency in 2008 for completion in
  2008 or 2009 TOTAL 4,550,000
• PROJECT Budget BOE Approv.
• King Open Concept Modification (Plan Amend.)
  1,600,000 4/9/08
• Irving Sanitary Sewer Repairs (Summer 08)
  175,000 4/9/08
• Queen Palmer Boilers 200,000 4/9/08
• Palmer Erps Gym Floor (Summer 08)
  200,000 4/9/08
• Various Asphalt Repairs (Summer 08)
  400,000 4/9/08
• King ES HVAC Renovation
  400,000 12/10/08
• Rudy ES HVAC Renovation
  400,000 12/10/08
• Chipeta ES Chiller 250,000 12/10/08
• Chipeta ES Fire Alarm System
  195,000 12/10/08
• Mitchell Sanitary Sewer
  100,000 12/10/08
• Henry ES Playground Asphalt
  130,000 12/10/08
• Wasson HS Area Roof 200,000 12/10/08
• Taylor Boilers 300,000 12/10/08

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2008 Program Highlights Construction Projects

• Palmer HS Commons Construction was completed on
  a new kitchen and adjacent commons area, plus
  plumbing and HVAC upgrades.
• Coronado HS Auditorium Construction was
  completed on the Auditorium renovation and
  balcony addition which doubles the seating
  capacity. It formally opened in Sep 08.
• Open Concept Modifications Fremont, Grant,
  Keller, and Penrose received massive renovations
  to improve both safety and the learning
  environment.
• Wasson HS Renovations Science and art areas at
  Wasson received a major face-lift and electrical
  upgrades.

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2008 Program Highlights Construction Projects

• East (Galileo) MS Renovations The former East
  MS was renovated to completely replace the
  heating and ventilation system, and perform major
  plumbing, electrical, gymnasium and science area
  upgrades. It reopened in August 08 as the
  Galileo School of Math and Science.
• Air Conditioning Additions Air conditioning was
  added at the following schools Grant ES,
  Longfellow ES, Midland ES, Roosevelt ES, Mann MS
  (ice storage), and Emerson MS.
• Main Admin Bldg (El Paso) Admin staff was
  relocated in Oct 08 to facilitate renovations
  including asbestos abatement, a new roof, new
  windows, fire-code upgrades and a new
  geo-exchange heating and cooling system. The
  upgrades should be complete such that staff can
  move back in in Apr 09.
• Numerous Other Projects Dozens of smaller
  projects were completed in 2008, including seven
  major window replacement projects fire alarm
  upgrades roofing, plumbing, electrical, heating
  and ventilation system upgrades plus
  landscaping flooring etc. projects

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2008 Program Highlights Technology Projects

• Institutional Network (INET) This fiber-optic
  wide-area network was completed and fully
  operational in all schools by fall 2008.
  District external Internet bandwidth was also
  increased to 100 Mbps. Schools also received
  updated data switches to support the INET and
  they are working flawlessly.
• Video Projectors and Library Security Systems
  New video projectors were installed at all school
  sites. All planned library security systems have
  been installed to prevent books from leaving the
  library without being checked out.
• Software and Hardware Upgrades Various
  upgrades, some funded through the bond and others
  funded through Mill Levy and Operating funds,
  were accomplished.
• Digital Learning Labs The Distance Learning Lab
  project began in earnest with specially equipped
  labs being installed in all five regular high
  schools and the Tesla alternative high school in
  late 2008. Training and operational shakeout
  has begun at all sites.

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2008 Program Highlights Site-Determined Projects

• Procedures Procedures for nominating,
  approving and accomplishing projects using the
  schools site-determined project bond funds
  (total of 6.0 Million) are working very well.
• Status As of 12/31/08
• 315 projects at 61 sites approved (most
  completed).
• Approved projects valued at 5,100,000

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2008 Program Highlights Design work for 2009
projects

• Open Concept School Modifications Rudy, King,
  Steele
• Edison ES add air-conditioning
• Various Projects Limited roofing at Wasson
  fire alarms at Chipeta and Martinez plus a
  series of plumbing, electrical, HVAC, and
  exterior/interior repairs at several sites
• Technology Plan Projects complete remaining
  projects and equipment purchases will delay
  upgrade purchases to 2010 if appropriate to get
  most current hardware and software, and/or best
  prices

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Communications Plan

• Web Site On D-11s primary web site
  (http//www.d11.org/capplanprojects)
• Special Events Coronado HS Auditorium grand
  opening and concert, and Palmer HS Commons Open
  House were held during 2008 to publicize our
  progress.
• Past Half-way Report to Public distributed as a
  Gazette insert in early Spring 08 and received
  many positive comments
• Press Conference A mid-point briefing/press
  conference for the media was held in May 08
  featuring a program overview, highlights to date,
  preview of summer 08 projects and a tour of the
  Coronado Auditorium project
• Periodic Updates Monthly snap-shots flyers
  and channel 16 programs were provided on status
  and special events
• Annual Report Citizens Bond Oversight
  Committee report to the Board of Education and
  the Public was presented in Mar 08

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Areas of Commendation

• Program Management concept and successes
• Budget challenges met and Contingency Fund well
  managed
• Contractor safety approach and successes
• Quality approach and emphasis
• Innovation / Highly energy-efficient designs
• Communications and Integrity
• School and District Staff cooperation and support

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Areas of Future Focus

• Budget challenges/inflation impact
• Must complete all promised projects unless
  modified with Plan Amendment
• Communications with schools and public
• This presentation and formal report
• Channel 16 and informal reports
• Focus on open and honest communication
• Emerging unfunded capital needs
• Spending Plan Amendments to take advantage of
  remaining contingency and District changes
• Emphasis on employee safety with many upcoming
  summer moves

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Summary Conclusions

• The bond program is within budget
• The bond program is on schedule
• The bond program is well managed
• We are on track for success

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2008 Annual Report

• Questions
• Comments

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