Advanced PowerPoint

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• Advanced PowerPoint
• Brown Bag Workshop
• Information Technology Club
• Thursday October 7, 1999
• 1130 - 1215

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Learn How to Make Winning Presentations

• Thinking Like a PowerPoint Pro
• Building your own templates
• Illustrating text issues with graphics
• Creating memorable charts graphs
• Capturing web document images
• Using sounds animation

• IT Club Advanced PowerPoint Seminar
• David Myers 1999

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Thinking Like a PowerPoint Pro
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Top Presentations Require a Different Way of
Thinking
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Think of PowerPoint Slides as 3D Objects
Graphic Tips Tools

• Load the Draw tool bar
• Turn the Snap function off
• Use the Order function to layer objects
• Contain text in graphics images

Enter Title Line . . .

• Sample Text
• Line of text 1
• Line of text 2

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Building Your Own Templates
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Make Your Own Distinctive Templates Color
Schemes
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Create New Templates Using the Slide Master

• Go to View
• Go to Slide Master
• Customize slide appearance
• Background color/effect
• Font size and color
• Set repeating objects
• (title bars, logos, etc.)
• Return to Slide view
• Save empty file as template

Enter Title Line . . .

• Sample Text
• Line of text 1
• Line of text 2

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Illustrating Text Issues With Graphics
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Example 1 Initial Slide Only Lists Boring Text
Small Business Challenge

• Service Providers
• Long Distance Phone
• Local Phone
• Internet Connectivity
• Power/Utility
• Clean Service
• Wireless/Paging
• Security
• Accounting/Payroll

• Operations
• Choosing Among Suppliers
• Managing Multiple Payables
• Monitoring Periodic Expenses

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Example 1 Revised Slide Presents a Memorable
Image
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Example 2 Issues Described in Text Require
Detailed Explanation
Market Condition
Impact on Sun Care Needs

• Health Consciousness Widespread
• Skin Cancer Awareness Growing
• Male Consumers Under-served
• On-the-go Lifestyle Increasing

• Vitamin or Health Enhancing Feature
• High SPF, Daily Protection
• Fragrance-free, Oil-free, Non-cosmetic
• Portable Convenient Packaging

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Example 2 Revised Slide Illustrates
Relationships
Market Condition
Impact on Sun Care Needs
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Creating Memorable Charts Graphs
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Different Graphs Work for Different Kinds of Data
11 Price Cut
11 Price Cut
50 Ad Cut
50 Ad Cut
2.82
2.51
Margin
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18
18
Advertising
27
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Other Costs
Wholesale Price Per Pound
Wholesale Price Per Pound
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The Most Memorable Graphs Use a Simplified Format
Projected Market
595M
545M

• Chart Graph Tips
• Eliminate clutter
• Use pointers
• Label the critical data

495M
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Stacked Bar Charts Show A lot of Data in a Simple
Format
Pro Forma Revenue Expenses
Units in millions
COGS
Trade Promo
Consumer Promo
Advertising Admin
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Capturing Web Document Images
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Captured Images of Documents or Objects Can Make
Presentations More Real

• Capturing Documents
• Download HyperSnap from Web
• Open desired document
• Hold left mouse button and surround document to
  select
• Click Copy function in HyperSnap
• Paste Special as a picture

• Capturing Web Images
• Go to desired web site
• Right click on desired object
• Click Copy
• Go to PowerPoint slide
• Paste Special as picture

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Using Sounds Animation
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Combining Text, Graphics Animation Can Create a
More Memorable Image

• Product Features
• Health Enhancing - Vitamin A,C, and E enriched
• Daily Protection - SPF 30 UVA UVB sun block
• Non-Cosmetic - Clear oil-free gel formula
• Convenient Package - Individual single use
  packets

?
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Incorporating Sound Animation Can Give a Slide
More Impact
A Vitamin Enriched, Vanishing Sunblock Gel in a
Convenient Packet for People on the Go.

• Neutrogena Single Use Packets
• Nourish skin with vitamins
• Guard against burns and sun damage
• Contain no oils or fragrances
• Fit easily in a pocket
• Plus . . .
• Wont leak or spill like a bottle

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Summary Making Winning Presentations

• Think Like a PowerPoint Pro
• Build your own templates
• Illustrate text issues with graphics
• Create memorable charts graphs
• Capture web images and documents
• Use sounds animation sparingly

• IT Club Advanced PowerPoint Seminar
• David Myers 1999

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• Advanced PowerPoint
• Brown Bag Workshop
• Information Technology Club