Dixie School 20092010 Room Parent and Room Parent Grade Level Coordinator Welcome Meeting

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Dixie School 2009-2010Room Parentand Room
Parent Grade Level CoordinatorWelcome Meeting
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Agenda

• Introductions Background
• Observations and Approach
• Grade Level and Room Parent Coordinator roles
• Other changes and updates
• Room Parent Resource Center
• Actions to take now
• Questions, Comments?

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Observations
Approach

• Inconsistency from classroom to classroom
• Create a Room Parent program that standardizes
  the information
• Limited or spotty communication to parents
• Provide communication guidelines and encourage
  advance planning of classroom activities
• Lack of clarity in role of Room Parent and Role
  of Teacher
• Develop and document the responsibilities of the
  Room Parent
• Role held by same people year after year
• Develop a program that encourages participation
  and new leaders

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2009-2010 Room Parent Assignment Process

• In case someone asks
• This year, Room Parents were selected by Patty.
• Next year (hopefully) we will have the system in
  place to gather the names of those interested in
  being a Room Parent before the end of the school
  year. Room Parents will be mapped by the Grade
  Level Coordinators and Patty once the classroom
  assignments have been completed.

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Room Parent Role

• Two per classroom
• Facilitate classroom parties
• Coordinate classroom volunteers
• Organize drivers for field trips
• Help ensure strong communication between teacher
  and parents
• Assist with classroom-related administrative
  tasks
• Respond to ad-hoc requests
• Manage teacher appreciation activities

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Grade Level Coordinator Role

• One per grade
• Help assign and contact room parents for every
  class in your grade
• Make sure room parents have information needed
  for BTSN
• Act as liaison between room parents in your grade
  and the DHSC, school administration, and others
  as needed
• Maintain monthly contact with room parents in
  your grade
• Organize one grade-level social function during
  the year
• Organize one year-end grade-level event
• Monitor workload of room parent teams
• Encourage participation in Dixie programs

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Breakout - Questions to Consider

• Should one Room Parent acts as primary point of
  contact for teacher or would the teacher like to
  talk/email both?
• How will you manage the division of
  responsibilities?
• Will one Room parent serves as primary liaison to
  parents, disseminating messages and information
  as needed?
• Who (or both) will be the point of contact for
  your GLC?
• Who will make sure ad hoc requests are delegated
  and fulfilled?

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Teacher Appreciation Week Schedule

• Monday - Homemade cards
• Tuesday - Flowers
• Wednesday - Coffee and breakfast treats
• Thursday - Extra volunteer help
• Friday - Your choice (total donated value less
  than 20)

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Nutrition Guidelines

• State of California has created nutrition
  guidelines for all California public schools
• Up to the individual school districts how these
  guidelines are applied
• Room parent implications
• No more than one party with food per month
• Celebrations should occur after lunch if possible
  (except for kindergarten)
• Each party should have no more than one food or
  beverage that doesnt meet the nutritional
  standards

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Room Parent Resource Center

• Found on Dixie School website (http//dixiesd.mari
  n.k12.ca.us/dixieschool/roomparent.html)
• Everything in this folder, plus more!
• Lots to help you prepare for BTSN
• Sign-up sheet templates
• Speaking points
• Checklist to make sure youre ready

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http//dixiesd.marin.k12.ca.us/dixieschool/roompar
ent.html
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Actions to Take Now

• Meet with teacher and fellow room parents
• Prepare for BTSN (refer to checklist)
• Prepare volunteer sign-up sheets and family
  information sheet
• Familiarize yourself with emergency preparedness
  kit
• Understand district policies on driver forms
  (grades 1-5)
• Send information about volunteer opportunities,
  any key dates, etc out to your class PRIOR to
  BTSN
• Prepare BRIEF presentation

Back to School Night is Wed, Sept 16 and Thurs,
September 17th.
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BRIEF BTSN Presentation

• Introduce room parent team and if you have a CAN
  Do! Rep, DSHC officer or Site Council parent
• Identify emergency preparedness kit
• Encourage parents to sign-up for volunteer
  activities and to fill in (or confirm) the family
  information sheet
• Pass out volunteer driver forms (grades 1-5)
• Answer pressing questions

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Wrap-up from BTSN

• Turn in volunteer sign-up forms and/or start
  volunteer scheduling process
• Library and Dixie Diner coordinated centrally
  put forms in designated folders in the office
• All other scheduling handled at classroom level
  by room parents and/or teacher
• Create electronic version of family information
  sheet and distribute to parents

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BTSN Guest Speakers - TBD

• DCF and CAN DO!
• DHSC
• Dixie Diner
• Green Team

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Questions?