Learning from practical experiences

1
Learning from practical experiences FP7
Training Workshop
Leonardo Piccinetti
2
1 Day Intensive FP Induction and Training
Objectives

• To show how the Framework Programme can be used
  to stimulate and develop greater international
  innovation activity amongst Albanian RTD
  community
• Outline ideas for how the current services might
  be improved to bring about a significant increase
  in the volume of FP funded research and
  innovation amongst Albanian business

3
1 Day Intensive Framework Programme Induction and
Training

• Module Title Understanding the EC calls for
  Proposal Procedure
• Terminology in FP7
• Find a call , Work Programme.
• Eligibility Criteria
• Elettronic Proposal Submission System (EPSS)

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• Terminology in FP7

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From FP6 to FP7 Terminology

• FP6 Term
• Model Contract
• Contractor
• Instrument
• Audit Certificate

• FP7 Term
• Grant Agreement
• Beneficiary
• Funding Scheme
• Certificate on Financial Statements

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Work Programmes

• Draft work programmes now available
• October editions
• Annual updating
• No EOI
• Most indicated topics for their 2nd deadlines
• Indicated type of project needed
• Clearer indications of where industrial
  participation is expected
• More explicit about when they really do want/
  require SME participation
• Anticipated Impact
• Each topic has text setting out expected impact
  of the project

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Annual Update of work programmes

• Units need new ideas
• Advisors need suggestions
• Influencing programme content
• Direct to Units
• High Level Groups
• ITRE
• Golden Rule Lobby for an IDEA not a project
• Get the topic onto the research agenda
• Scientists need to speak up
• Important research community input

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Thematic match
Opportunities for Albania
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Energy

• Thematic match Energy
• Theme Hydrogen and fuel cells
• Technological research, demonstration and system
  verification for stationary, portable and
  transport applications
• Theme Renewable electricity generation
• Development, validation and demonstration of
  advanced innovative technologies
• Theme Renewable fuel production
• Development, validation and demonstration of
  advanced and integrated conversion technologies

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Energy

• Thematic match Energy
• Theme Near zero emission power generation
• Research, development, validation and
  demonstration of advanced and clean conversion
  technologies
• Theme Smart energy networks
• Research, development, validation and
  demonstration of technologies and systems
• Energy savings and energy efficiency
• Optimisation, validation and demonstration of new
  concepts and technologies
• Knowledge for Energy policy making
• Development of tools, methods and models

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Electronics Communications, Creative Industries
Software e-business

• Thematic match Information comms
  technologies
• Theme Technology Pillars
• Nanoelectronics, photonics integrated
  micro/nano systems
• Ubiquitous unlimited capacity communication
  networks
• Embedded systems, computing and control
• Software, Grids, security and dependability
• Knowledge, learning and cognitive systems
• Simulation, visualisation, interaction and mixed
  realities

12
Electronics Communications, Creative
Industries Software e-business

• Thematic match Information comms
  technologies
• Theme Multi-disciplinary Integration
• Personal environments
• Home environments
• Advanced Robotics
• Intelligent infrastructures

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Electronics Communications, Creative Industries
Software e-business

• Thematic match Information comms
  technologies
• Theme Application Poles (ICT meeting societal
  challenges)
• Health
• Inclusion
• Mobility
• Environment
• Governments

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Electronics Communications, Creative Industries
Software e-business

• Thematic match Information comms
  technologies
• Theme ICT for content, creativity personal
  development
• For media and entertainment
• For learning
• For culture
• Theme ICT supporting businesses and industry
• For organisations and work
• ICT for manufacturing
• ICT for trust and confidence

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Enabling Technologies Micro Optoelectronics

• Nano-science, tech, materials new prod
  technologies
• Theme New Production
• Affordable intelligent sensor technologies and
  control of processes
• Health
• Theme Tools and biotechnology for health
• Tools and technologies for detection, diagnosis
  and monitoring

16
Food, Drink Forestry

• Thematic match Food, Agriculture and
  biotechnology
• Sustainable production and management of
  biological resources from land, forest, and
  aquatic environments
• Fork to farm Food, health and well being
• Life sciences and biotechnology for sustainable
  non-food products and processes
• Novel Forest Tree breeding
• Thematic match Environment
• Sustainable Management of Forests

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Life Sciences

• Thematic match Food, Agriculture and
  biotechnology
• Sustainable production and management of
  biological resources from land, forest, and
  aquatic environments
• Fork to farm Food, health and well being
• Life sciences and biotechnology for sustainable
  non-food products and processes

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Life Sciences

• Thematic match Health
• Theme Tools and biotechnology for health
• Tools and technologies for high-throughput
  research
• Tools and technologies for detection, diagnosis
  and monitoring
• Tools and technologies for predicting
  suitability, safety and efficacy of therapies
• Tools and technologies for innovative therapeutic
  approaches and intervention

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Life Sciences

• Thematic match Health
• Theme Translating research for human health
• Integrating biological data and processes Large
  scale data gathering, Systems biology
• Research on the brain and related diseases, human
  development and ageing
• Translational research in infectious diseases
• Translational research in major diseases cancer,
  cardiovascular disease, diabetes/obesity, rare
  diseases and other chronic diseases

20
Life Sciences

• Thematic match Health
• Theme - Optimising the delivery of healthcare to
  citizens
• Translating clinical outcome into clinical
  practice.
• Quality, efficiency and solidarity of health
  systems including transitional health systems.
• Analysing changes in population
• Challenges in the pharmaceutical sector

21
Technical Textiles

• Nano-science, tech, materials new prod
  technologies
• Theme Materials
• Knowledge-based materials with tailored
  properties and the ability to process them more
  direct molecular-level control of their
  properties
• More reliable design and simulation enhancing
  the concept of materials engineering
  recyclability and environmental compatibility
  higher complexity of materials
• Integration of nano-molecular-macro levels in the
  chemical processing and materials technology
  industries
• New nano-materials, bio-materials and hybrid
  materials

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Technology Platforms

• Framework for stakeholders, to define research
  and development priorities, timeframes and action
  plans on strategically important issues which is
  dependent upon major research and technological
  advances in the medium to long term
• To achieve Europe's future growth,
  competitiveness and sustainability objectives
• Led by industry
• Powerful actors in the development of European
  research policy
• Orienting the Seventh Research Framework
  Programme to better meet the needs of industry
• No more EoI
• Annual updates to work programmes
• Input from Technology Platforms

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The 30 Technology Platforms
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Technology Platforms match
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Thematic match
Opportunities for Scottish priority industries
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Overview, news, views and guidance to FP7
Go to the quick links for other dedicated services
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Other Dedicated Services Regions of Knowledge
CORDIS published the first calls and projects
from the Regions of Knowledge Pilot Action
Step-by-step approach to the Bonus Scheme
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Dedicated Services Security Research
Access to policy, projects and potential partners
for Security Research (1350 million Euro)
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Dedicated Services Technology Platforms
Access to all 30 European Technology Platforms
These represent potential Joint Technology
Initiatives and outline research priorities for
and beyond FP7
Many technology platforms are already generating
ideas for FP7 project proposals
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Research themes
Mapping FP7 research themes with FP6 activities
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Project information
FP7 will finance only innovative research check
out what is already going on in your domain.
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Results information
Results come from RD projects participants may
be interested?
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Contacts

• Providing professional advice for project
  development
• Well informed on the developments towards FP7

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Daily News
Get FP7 news and interviews!
CORDIS e-mail alert facility be among the first
to get the news on the first FP7 calls!
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• FP7 Rough Guide Material on the Thematics and
  Workprogrammes

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FP7 Quick Guide
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FP7 Budget Guide
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Funding Schemes rough guide (1/2)
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Funding Schemes rough guide (2/2)
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Thematic rough guide Health
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Thematic rough guide Health (2/2)
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Thematic rough guide Food (1/2)
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Thematic rough guide Food (2/2)
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Thematic rough guide ICT (1/2)
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Thematic rough guide ICT (2/2)
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Thematic rough guide Nano(1/2)
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Key Documents StatusRules for Partecipation
1906/2006

• Who can partecipate
• Definitions
• Minimun partecipation rukes
• Evaluation criteria
• Guarantee Fund
• Intellectual Property Rights
• Sanctions

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Key Documents Status

• The Grant Agreement (version 20.12.2006)
• Some annexes not yet available (draft Form C is
  Available)
• Contains detailed rules of obbligations,
  eligibility, flat rates and certificates on
  financial statements
• Other key documents relevant for financial and
  management issues
• (Decision establishing FP7 Funding Schemes)
• Decision establishing individual programmes
• Call Fiche, Work Programme
• Guide for Applicants

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Subcontracting Third parties

• Subcontracting have to be indicated in Annex 1
• Awarded according to best value of money
• External support services may use for assiatance
  in minor taks
• Third parties making resources available
• Third parties to be indicated in Annex 1
• Costs might be claimed by the benificiary
• Resources provvide at no cost may treated as
  receipt

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Guarantee Fund

• Capital will be funded from 5 with Grant
  Agreement (GA)
• Interested will be used to pay for reimbursement
  not received
• At moment of the final payment , the amount
  contributed to the Fund shall be returned subject
  to a maximum retention of 1 if the interests
  from the fund not sufficient
• Retention will not apply to public body or leagl
  entities whose participation is guaranteed by a
  MS or AC

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Certificate on financial statements (CFS)

• Mandatory when requested funding reaches 375.000
  euro
• Projects for 2 years or less the CFS is submited
  at end
• If the above of thresold is reaxhed, a CFS has to
  be submited unless on the methodology is provide

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Proposal submission EPSS

• Electronic Proposal Submission is compulsory in
  the FP and is done through the CORDIS website
• It is a fairly simple and straightforward
  procedure, but you must familiarise with it in
  advance
• Register and upload incomplete Draft proposals as
  early as you can
• Beware of last minute EPSS server overload!
• http//www.esp-fp7.org

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EPSS for FP7

• What is the EPSS ?
• An electronic system enabling project
  coordinators to prepare and submit their proposal
  online through the Internet using a web site
  accessed seamlessly from Cordis or accessed
  directly once the participant is registered
• Operating 7 days a week, operating 24 hours a
  day, free of charge to the participants,
  supporting most IT configs
• Avoiding paper based submission costs and issues
• What is needed to use it ?
• An access to the Internet the faster, the
  better though the system works even with dial-up
  connections
• A computer most of the platforms are supported,
  even old ones

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EPSS for FP7

• The FP7 proposal-project time line

EPSS closes
Projectstarts
Evaluation finishes
Decision is taken
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EPSS for FP7

• EPSS in the process chain

CALLSPUBLICATION CORDIS
PUBLICATION OF RESULTS CORDIS
PROPOSALS
e
e
CONTRACTINGPROJECT MANAGEMENT FINANCING REPORTING
RANKING NEGOTIATION COM DECISION
ELECTRONIC PROPOSAL SUBMISSION SYSTEM
e
e
e
edenotes electronic information transfer
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EPSS for FP7

• Similarities from FP6 to FP7

• Registration, navigation, data entry
• One account for each proposal
• Multiple submission possible
• Continuous, 24 hours a day, 7 days a week
  operation
• Monitoring of issues at submission stage by the
  Commission
• Telephone support operated from Brussels 0800 to
  1800

• Stays identical
• Stays identical
• Stays identical
• Stays identical
• Stays identical
• Stays identical

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EPSS for FP7

• Changes from FP6 to FP7

• Paper submission was a valid submission method
• Choice possible of off-line preparation and
  online submission
• Break in the submission activity (disclaimer)
• Internet address pointed to the sixth framework
  program
• Paper forms present in the EC documents

• No paper submission without prior authorisation
• No offline preparation tool to download
  everything happens online
• Streamlining of the submission process no break
• Internet address will be https//www.epss-fp7.org
  
• Focus on information collection, see EPSS
  documentation

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EPSS for FP7

• Changes needed to comply with the simplification
  and rules of participation
• Data entry screens have been changed to reflect
  the changes in the rules for participation
• Participant identification code appears on first
  form for later user. The PIC is equivalent to a
  participant account number
• Extension of the participant information all
  field must be completed, notably SME information
  is now imperative
• Budgets are no longer a unique screen but are
  implemented as one screen for each participant
  in other words the coordinator has to enter
  detailed budget information for each participant

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EPSS for FP7

• Administrative forms changes from FP6 to FP7

• FP7

• FP6

A3
A1
A2
A3.1
A3.2
A1
A2
A3.1
A2
A2
A3.1
A2
A2
A3.1
A2
A2
Submit
Submit
Part B PDF
Part B PDF
Proposal coordinator actions
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EPSS for FP7

• Changes from FP7 phase 1 to FP7 phase 2

• One account (user id and password) for each
  submission
• Repeated (but simple) information submission in
  part A during the process cycle
• Limited reported facilities offered to end users
• No intelligence at the submission stage only
  simple computation (additions) provided.

• One account by participant, at the legal entity
  level
• Single information submission, occurring
  independently of the submission cycle (URF)
• Information consolidation possible (PDM)
• Better eligibility guidance and information, with
  computation of reimbursement of costs ceilings

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EPSS for FP7

• Quick demonstration steps to submission
• Identify call and funding scheme on Cordis
• Register on the EPSS give basic details on
  project
• EPSS mails the user id and password to the
  proposal co-ordinator Watch your electronic
  mail
• Go straight to the EPSS or go to the EPSS via
  Cordis
• Enter user-id and password
• Set up the consortium or enter participant
  detail
• Enter the relevant information
• see next slide
• Submit the proposal and log-out

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EPSS for FP7

• Quick demonstration steps to submission
• Relevant information to enter in order to submit
  proposal
• The object of the proposal one entry screen
  entered by the coordinator (A1)
• The participants one entry screen by
  participant entered by the coordinator or the
  partner to the proposal (A2)
• The budget one entry screen by participant
  entered by the coordinator (A3)
• Feedback provided by the system
• Overall budget computation
• History of actions performed audit logs
• Proposal submission status NOT SUBMITTED at
  thisstage part B upload is needed

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EPSS for FP7

• Quick demonstration steps to submission
• Uploading the proposal is not a submission
  action. A transfer of the proposal document must
  be followed by a submission action.
• The proposal file must use the Adobe PDF format,
  with embedded fonts, no password, no print
  prevention mechanism
• The proposal file name must use the letters
  A-Z, the numbers 0-9, the - sign. All other
  characters, including the space, the point, the
  ampersand, etc. are may cause upload problems
• At the end of the upload, you will be prompted to
  perform the submit
• Feedback provided by the system
• History of actions performed audit logs
• Proposal submission status SUBMITTED
  completedby an email sent to the coordinator of
  the proposal

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EPSS for FP7

• Quick demonstration steps to submission
• Warnings issued by the system
• do not prevent submission
• are potentially linked to the eligibility issues
• EPSS system requests information in the form of a
  text box
• Errors issued by the system
• prevent submissions
• are linked to missing documents and information
• must be corrected by the proposal coordinator

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EPSS for FP7

• Immediate planning of the EPSS
• System set-up
• Opening for testing (identifying boundaries in
  terms of load expressed in concurrent users and
  performing cycle testing)
• Opening to the public(actual use)
• First closure of the system
• First eligibility committee
• First evaluation of proposals

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EPSS for FP7

• Using the EPSS successfully
• The submit button disappears at 170000.000, CET
• In case of doubt, get support early. Phone. Do
  not wait
• No special characters in file names. Stick to
  A-Z, 0-9, -
• The system allows multiple submissions. Use the
  facility but do not abuse.
• Do not change budgets at the last moment this
  may prevent you from getting the proposal
  submitted on time
• Do not upload the proposal at the last moment
  this invalidates the previous submission
• Monitor CORDIS, you email should the EPSS
  encounter technical problems the two systems are
  independent

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Leave yourself enough time

• The greatest cause of ineligible proposal during
  FP6 was to late arrival
• 90 of proposal were submitted in the last 2 days
• 77 of proposal were submitted in last day
• 33 of proposal were submitted in the last hour

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• Learning from practical experiences
• FP7 Training Workshop

Thank you! Leonardo Piccinetti