University of Wisconsin Digital Collections Center LSTA Digitization Grant Training Workshop January 11, 2005

1
University of WisconsinDigital Collections
CenterLSTA Digitization Grant Training Workshop
January 11, 2005

• Packing, Shipping, and Handling Materials
• Vicki Tobias, Digital Services Librarian

2
Packing, Shipping, and Handling Materials

• Packing Materials for Transfer

• Archival standard boxes (e.g. Records Center
  boxes)

• Acid-free packing materials

• Pack tightly, dont over-stuff

• Internal packing slip
• -- Institution
• -- Project Coordinator (name and contact
  information)
• -- Project name
• -- Inventory of box contents
• -- Total inventory (e.g. 1 of 3 boxes shipped)

UW Digital Collections Center
3
Packing, Shipping, and Handling Materials

• Transferring Materials to and from UW

• In-person

• Wisconsin South Central Library System (SCLS)

UW Digital Collections Center
4
Packing, Shipping, and Handling Materials

• Transferring Materials to and from UW

• Transfer materials in-person

• Guarantees safe arrival

• Valuable, fragile, or oversized items

• Check project timeline / schedule

• Contact UW project representative to coordinate
  transfer

UW Digital Collections Center
5
Packing, Shipping, and Handling Materials

• Transferring Materials to and from UW

• Transfer through Wisconsin South Central Library
  System

• South Central Library System Delivery System
• http//psw.scls.lib.wi.us/delivery/

UW Digital Collections Center
6
Packing, Shipping, and Handling Materials

• Transferring Materials to and from UW

• Transfer through Wisconsin South Central Library
  System

• Delivery network includes public and school
  libraries throughout Wisconsin

• Institution Delivery Hub
• Appleton Public Library Outagamie-Waupaca
• Fond du Lac Public Library Winnefox
• Hedberg Public Library (Janesville) Arrowhead
• Lake Geneva Public Library Lakeshores
• Manitowoc Public Library Manitowoc-Calumet
• Marathon County Public Library Wisconsin
  Valley
• Oshkosh Public Library Winnefox
• UW Madison Memorial Library UW Madison

UW Digital Collections Center
7
Packing, Shipping, and Handling Materials

• Transferring Materials to and from UW

• Transfer through Wisconsin South Central Library
  System

• Delivery network, pickup locations and times

• Routing label guidelines

• Materials labeling and packing guidelines

• Art objects, prints, and oversized items

UW Digital Collections Center
8
Packing, Shipping, and Handling Materials

• Transferring Materials to and from UW

• Transfer through Wisconsin South Central Library
  System

SCLS Delivery System Customer Service and
Questions Email delivery_at_scls.lib.wi.us Phone
[phone] FAX [phone]
UW Digital Collections Center
9
Packing, Shipping, and Handling Materials

• Where to send materials?

UW Digital Collections Center 431 Memorial
Library 728 State Street Madison, WI 53706 Attn
Vicki Tobias, Digital Services Librarian
UW Digital Collections Center
10
Packing, Shipping, and Handling Materials

• What happens to my materials upon transfer to UW?

• Inventory

• Storage

• Handling

UW Digital Collections Center
11
Packing, Shipping, and Handling Materials

• What happens to my materials upon transfer to UW?

• Inventory

• Item-level inventory in Digital Projects database

• Pre-production inventory, post-production
  de-inventory

• Inventory receipt generated and returned to
  content provider

• Storage

• Climate controlled storage facility

• Maintain in locked storage when not in use

• Professional standards

UW Digital Collections Center
12
Packing, Shipping, and Handling Materials

• What happens to my materials upon transfer to UW?

• Professional standards

• Adherence to library and archives professional
  standards for handling materials

• Staff training

• Workplace environment and policies

UW Digital Collections Center
13
University of WisconsinDigital Collections
CenterLSTA Digitization Grant Training Workshop
January 11, 2005

• Packing, Shipping, and Handling Materials
• Vicki Tobias, Digital Services Librarian