Increasing Services to Asian Americans in NYC

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Increasing Services to Asian Americans in NYC

• Project Summary to Date
• Staff Meeting July 19th, 2006

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Who are the people in your neighborhood?
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Manhattans Neighborhood
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Queens Neighborhood
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Where are the people in your neighborhoodbeing
screened?
Parks
Senior Centers
Churches
Temples
Colleges
Health Care Settings
Fairs
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How old are the people in your neighborhood?
Project Wide Average Age 43.4 Median Age
41.0 Standard Deviation 16.2 Youngest
16 Oldest 93
Hamilton Madison House Average Age 47.52 Median
Age 45.00 Standard Deviation 16.7 Youngest
18 Oldest 93
Queens Child Guidance Average Age 40.1 Median
Age 40.0 Standard Deviation 15.0 Youngest
16 Oldest 84
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The Gender Divide
Project Total Males 47 Females 53
Hamilton Madison House Males 45 Females 55
Queens Child Guidance Center Males 48 Females 52
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NUMBERS
Project
Screenings Total Year 1 1,333 Per Clinic
666 Total Year 2 2,000 Per Clinic 1,000 Total
Year 3 2,000 Per Clinic 1,000
GPRA Total Year 1 80 Per Clinic 40 Total Year
2 120 Per Clinic 60 Total Year 3 120 Per
Clinic 60
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Project Numbers
Years are from October 1st September 30th

• Screenings
• Total Year 1 575
• Queens Child Guidance Center 320
• Hamilton Madison House 255

GPRA Total Year 1 1
End of the Year Push Queens Child Guidance 346
to go Hamilton Madison House 411 to go A 10 week
period to complete these
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How do we get there?

• Targeting new places for screening
• August Back to School Focus
• 1. English as a Second Language Centers
• 2. Colleges and University Campuses, Asian
  American Cultural Centers or Groups.
• www.ny.com/academia

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G-P-R-A, GPRA, GPRA, GPRA!

• Translations we needed them, we got some of
  them, we need to show that were using the ones
  we have if we want to get other languages
  translated.
• SAMHSA Ultimately our project will be judged on
  our GPRA ability.

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QA Discussion
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GPRA Procedures Reviewed

• The GPRA is to be completed within 1-4 days after
  entering treatment.
• Once the GPRA is completed it needs to be entered
  within 7-10 business days.
• a. the person who did the GPRA should be the
  one to enter it since they are most familiar
  with the answers.
• b. all people entering on the GPRA system need
  a user name and password that is unique to
  the individual. To do this e- mail
  csat-gpra_at_westat.com and provide them with the
  following information
• Name
• Phone
• Email Address (must be unique to the
  individual)
• Grant TI-17817
• c. CC me on the above e-mail so that I know you
  have done this.
•  

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GPRA Procedure Continued

• Each clinic site will be in charge of assigning a
  unique identifier and they should be in the
  following format
• Hamilton Madison House
• HMH001_ _ _ _ (the last 4 digits of the
  clients SS , if they dont have one use 0000)
• Queens Child Guidance
• QCG003_ _ _ _ (the last 4 digits of the clients
  SS , if they dont have one use 0000)
• QCG002 has already been used!

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GPRA Details

• Confidentiality
• The GPRA tool is not to be kept with the
  patients clinic records. It should be stored
  separately in a locked file cabinet, separate
  from any paper work that has identifying or
  linking information.
• Follow up
• Be sure to update your Locator form for the
  client every time they present for a treatment
  appointment, this way when it comes time to
  complete the follow up GPRAs your information
  will be up to date and more accurate.
• The 6 month GPRA can be completed as early as the
  5th month or as late as the 8th month.

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GPRA Details Continued

• If the 5th month is approaching and the client is
  about to be discharged as well, the 6 month
  follow up survey can be completed once, and
  entered twice, first as the 6 month and second as
  the discharge.
• If you are ever unclear about a GPRA procedure
  ask someone who has attended the GPRA training.
  Read through the materials that they have
  received, utilize the help desk, or you can
  always ask me.
• The minimum follow up rate is 80

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GPRA Details Cont.

• Be sure that at this point the incentive
  procedures are in place
• Everyone GPRAd should sign a consent and release
  of information form.

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TRANSLATIONS

• Screening Instrument Chinese, Hindi, Bengali,
  Korean, Vietnamese, Japanese, and Farsi
• GPRA Chinese, Korean, Hindi, and Bengali
• Revisions? Comments? Questions? Concerns? Have
  any been fielded?