CNU Business Office The receipting, disbursing, accounting and reporting of all University funds

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CNU Business Office The receipting, disbursing,
accounting and reporting of all University funds

• Management Staff
• Diane Reed, Comptroller
• dreed_at_cnu.edu, 594-7202
• Nicole Byrum, Assistant Comptroller
• nicole.byrum_at_cnu.edu, 594-7283
• Laura Wiesen, Financial Systems and Database
  Analyst
• lwiesen._at_cnu.edu, 594-7277
• Andrea Moore, General Accounting Accounts
  Payable Manager
• amoore_at_cnu.edu, 594-7214
• Tracey Mitchell, Accounts Receivable and Cash
  Services Manager
• tracey.mitchell_at_cnu.edu, 594-7336
• Ellis Woodruff, Grants, Capital and Fixed Asset
  Manager
• ewoodruf_at_cnu.edu, 594-8858
• Vanessa Sims, Financial Reporting Manager
• vanessa.sims_at_cnu.edu, 594-7823
• Kim Carson, Office Manager
• kim.carson_at_cnu.edu, 594-7354

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CNU Business Office

• Accounts Payable (Andrea Moore)
• Tara Dixon, tara.dixon_at_cnu.edu, 594-7329
• A, B, X, Y, Z, HRSD
• SPCC Muelier - Sutpin
• Viki Idol, viki.idol_at_cnu.edu, 594-7789
• C, D, Va Power, CNUEF Leases, TNCC, Bookstore
• SPCC Cook - Greenlee
• Diane Corey, dcorey_at_cnu.edu, 594-7627
• E, F, G,H
• SPCC Griffiths - Kirk
• Linda Searls, lsearls_at_cnu.edu, 594-7293
• I, J, K, L, M, N Waterworks
• SPCC Sweet - Zenzer
• Marilyn Simons, msimons_at_cnu.edu, 594-7276
• O, P, Q, R, Sysco
• SPCC Kotula - Morgan
• Robin McDow, rmcdow_at_cnu.edu, 594-8404
• S, T, U, V, W, Corporate Express, Study Abroad
• SPCC Alcock - Clough

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CNU Business Office

• General Accounting (Andrea Moore)
• Geraldine Nelson
• gnelson_at_cnu.edu, 594-7293
• Moving and Relocation
• Financial Reporting
• Kathy Fleck
• kfleck_at_cnu.edu, 594-7353
• Local Check disbursement (checks cut Tue/Thur)
• EDI
• Monthly Phone Bills

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CNU Business Office

• Student Accounts (Tracey Mitchell)
• Donna Sealey, donna.sealey_at_cnu.edu, 594-7744
• Supervisor over Student Accounts
• Mary Waltrip, mwaltrip_at_cnu.edu, 594-7330
• Coordinator of Federal State Funds and
  Auxiliary services and catering contracts
• Sherry Baines, sbaines_at_cnu.edu, 594-7582
• Reporting and Collection of Student Accounts,
  Monthly payment plan
• Lisa Spruell, lisa.spruell_at_cnu.edu, 594-7195
• 3rd Party Billing and NSF

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CNU Business Office

• Cashiers Office (Tracey Mitchell)
• Carmen Haywood
• carmen.haywood_at_cnu.edu, 594-7042
• Supervisor, Receipt Deposit University Funds
• Laura Reid
• laura.reid_at_cnu.edu, 594-8404
• Receipt Deposit University Funds
• Joyce Pickett
• joyce.pickett_at_cnu.edu, 594-7395
• Receipt Deposit University Funds

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CNU Business Office

• Fixed Assets
• Jo Ann Morgan, joann.morgan_at_cnu.edu, 594-7029
• Fixed Asset Maintenance
• Financial Reporting
• Vanessa Sims, vanessa.sims_at_cnu.edu, 594-7823
• CAFR
• Monthly Financial Reporting
• ARMICS
• Stella Parker, stella.parker_at_cnu.edu 594-8137
• Internal Control Compliance

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CNU Travel

• Official CNU Business
• http//businessoffice.cnu.edu/travelinfo.htm (CNU
  Policy)
• http//www.doa.virginia.gov/Admin_Services/CAPP/CA
  PP_Topics/20335.pdf (Commonwealth of Virginia
  Policy)
• gt25 Miles (except admissions, recruiters and
  supervision of student teachers)
• Mileage must contact parking for vehicle
  availability or .246 reimbursement
• Air/Rail Travel documents validate mode and
  class of travel for reimbursement

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CNU Travel

• Prior Approval (separate policy for Faculty and
  Staff)
• Faculty
• Prior Approval to Travel
• gt50
• Department Head/Account Manager AND Dean
• gt3 Attending and/or Lodging over the State Rate
• Department Head/Account Manager, Dean AND Provost
  or Designee
• Staff
• Prior Approval to Travel
• gt500
• Department Head/Account Manager AND Supervisor
• gt3 Attending and/or Lodging over the State Rate
• Department Head/Account Manager, Supervisor, VP,
  AND President or Designee

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CNU Travel

• All Travel
• If lodging over per diem less than 50 above
  state rate
• Justification
• Conference site
• Financial justification - amount, reasoning and
  backup
• No rental car allowed if conference site approved
• LODGING CANNOT BE APPROVED FOR AMOUNTS THAT
  EXCEED 50 OF THE STATE RATE

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CNU Travel

• Lodging MIE per diems on the website
• http//businessoffice.cnu.edu/meals_lodging.htm
• MIE Meals Incidental Expenses
• For overnight travel only
• Includes meals, tips, phone calls, laundry, and
  transportation to and from hotel to dining
  location
• Reduced to 75 on travel days
• Business Meals (non travel related)
• Candidates/Student Day Trips/Trainings
• Candidates covers one employee and one candidate
• Original itemized receipt
• List names of all persons involved in the meal
  and the reason for the meal
• Prior Approval
• Faculty Provost or Vice Provost
• Staff Chief of Staff or Special Assistant to
  the President

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CNU Travel
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CNU Travel

• EDI required for travel reimbursement
• BO Form (contact Kathy Fleck)
• Contractors must follow CNU policy unless
  specified in the contract
• Complete Travel Expense Reimbursement Voucher
  within 10 days after travel but no later than 30
  days
• Travel Advances include prior and reduce
  voucher
• Separate expenses by day
• Auto Column Gas or car rental
• Other Column for tolls or parking
• Tolls/Parking need receipts if over 10

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CNU Other

• Accounts Payable
• Invoices submitted for payment must have DO
  attached with the correct account number
• Prompt Payment Act requires payment to vendor
  within 30 days (no exceptions)
• Mandatory Sources
• Phones and Cell Phones
• Personal long distance calls are not allowed
• Copy of the phone log will be sent out for
  unusual activity
• Petty Cash
• Memo from Account Manager
• Account Number
• Person to reimburse
• Original Receipt
• lt50
• Hotel Direct Billing
• Omni and Marriott
• http//businessoffice.cnu.edu/

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CNU Small Purchase Charge Card (SPCC)

• Bank of American VISA
• Due to Business Office (BO) by 1st workday of the
  Month
• Cardholders responsibility to insure no tax is
  charged, if it is charged cardholder requests
  credit, BO has tax exempt form
• Original Receipts w/Statements
• Get Supervisors signature
• If not available, make copy for them to sign
• NEW Monthly Certification Policy

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Fixed Assets

• Fixed Asset Forms
• Fixed Asset Inventory Memorandum
• Changes to Inventory Form
• Equipment Transfer Form asset transfer from one
  department to another
• Surplus Property Disposition Request asset
  disposal to Central Warehouse and copy Business
  Office
• Equipment Relocation Form asset on loan to a
  CNU employee or another department
• Long-Term Off-Campus Equipment Form asset on
  loan to an organization or employee off-campus
• Missing/Lost/Stolen Equipment Form send form to
  Campus Police and copy Business Office
• Donation Form

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