A Systems Approach to Financial Accountability and Improved Student Performance

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A Systems Approach toFinancial Accountability
andImproved Student Performance
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Strategic Aims(Identified as a result of the use
of the High Performance Model Developed by the
North Carolina Partnership for Excellence)

• Learning Focus
• Effective and Efficient Operations
• Organizational Health
• Effective Workplace
• Safe and Nurturing Learning Environment
• Clear, Concise, Effective Communication

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AIM ILearning Focus

• Six Learning Communities
• Aligned K-12
• Vertical and Horizontal Planning and Sharing
• Implementation of the Organizational Health
  Instrument program
• Budget Allocated Based on Student Needs
• Reduced class size (122 ratio) for low
  performing elementary schools in 2004

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AIM ILearning Focus

• Implementation of Instructional Facilitator
  Process at low performing schools 67 of
  schools attained AYP in first year (2003-2004
• Quality Schools Pathway to Progress
• Schools selected based on improvement status
• Interviews of all staff members to identify
  presence or absence of key research factors
  present in high-achieving schools
• Development of action plan for improvement
• 100 of schools involved in process made AYP
  (2004-2005)
• Implementation of Leadership Facilitator Program
• Placement of strong instructional leader to
  mentor principal
• Well defined model of support

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AIM ILearning Focus

• Increased Instructional Facilitators from 45 to
  51 FTE positions (2004-2005)
• Added an ELL component by four FTEs to the
  Instructional Facilitator program
• Seniors taking ACT college entrance exams
  increased by 53 percent over 2003
• Aligned each learning communitys goals to the
  Districts Strategic Aims

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AIM ILearning Focus

• Increased participation of schools in Quality
  Tools program (students, teachers, principals)
• Discovery a pool resource of on-demand
  multi-media content delivers higher quality of
  educational material
• Destiny Media Center software allows for
  on-demand research resources for students
• All teachers and principals provided with laptop
  computers

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Performance/ResultsPercent of Schools Making
Adequate Yearly Progress
100 100
Elementary Schools
Middle Schools
High Schools
Enterprise Schools
District Totals
Charter Schools
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Scatter Plot of API Scores and Free/Reduced Lunch
Eligibilityfor Elementary Schools
OKC Surrounding Districts Bethany Crooked
Oak Crutcho Deer Creek Edmond El
Reno Harrah Jones Luther Moore Mustang Norman Oakd
ale Putnam City Western Heights Yukon
On or Above the Line OKC 33
(60) Tulsa 27 (47) OKC
Suburban 52 (46)
Below the Line OKC 22 (40) Tulsa
30 (53) OKC Suburban 60 (54)
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Scatter Plot of API Scores and Free/Reduced Lunch
Eligibilityfor Middle Schools
On or Above the Line OKC 10
(67) Tulsa 6 (40) OKC Suburban 18
(55)
Below the Line OKC 5 (33) Tulsa
9 (53) OKC Suburban 15 (45)
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Scatter Plot of API Scores and Free/Reduced Lunch
Eligibilityfor High Schools
On or Above the Line OKC 6
(67) Tulsa 6 (67) OKC Suburban 11
(44)
Below the line OKC 3
(33) Tulsa 3 (33) OKC
Suburban 14 (56)
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PERFORMANCE/RESULTS
2005 Oklahoma Quality Award for Commitment
City Award from Americas Promise Alliance for
Youth Based In Part on MAPS for Kids
2005 American School Board Journal Magna Award
Honorable Mention
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PERFORMANCE/RESULTS
District Teacher of the Year, Robyn Hilger, named
Oklahoma State Teacher of the Year
11 Teachers National Board Certified in 2005
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PERFORMANCE/RESULTS
Oakridge Elementary received State Department of
Education Award for the most gains in Academic
Achievement
Stonegate Elementary recognized as a school
exercising Best Practices
Classen SAS named among 100 top U.S. schools by
Newsweek
Douglass High School recognized for launching the
Business and Law Center school-within-a-school
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PERFORMANCE/RESULTS

• 2004-2005 Graduation Rate increased to 73.7 from
  64.5 in 2003-2004
• Elementary student test scores in reading
  improved by 10 in the last two years
• Elementary student test scores in math improved
  by 15 in the last two years
• Students taking ACT College Entrance Exam
  increases by 53 in 2004-2005
• 8th Grade math scores increased by 14 in two
  years
• 8th Grade reading scores increased by 10 in two
  years

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AIM IIEffective and Efficient Operations

• Action Transaction (ATAT) Committee
• Formal process to review personnel transactions
  for consistency and budgetary alignment
• E-Rate funding approval process improved and
  stabilized
• In-house technical services programs more
  efficient/effective than outsourcing the
  technology service
• Contracted for management of child nutrition
  services
• Chartwells Management Services
• Participation and revenue greatly increased for
  2005
• Fund balance increased from approx 6,000 in 2002
  to 6.5 million in 2003. Estimated increase for
  2004 to approximately 9.5 million

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AIM IIEffective and Efficient Operations

• Majority of transportation routes run with new
  buses (160) resulting in fuel and maintenance
  cost reductions
• Contracted for management of transportation
  services
• Achieved an 8 reduction in the number of bus
  routes required each day
• Transition made to bring SAP financial operating
  system in-district to allow for more effective
  and efficient operations. Estimated savings of
  800,000 annually.
• 450,000 reduction in annual district property
  insurance premiums due to improved experience
  factors of the district

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AIM IIEffective and Efficient Operations

• Completed and approved demographic study
  resulting in MAPS for Kids (550 million facility
  and technology plan) becoming a flexible plan for
  students benefit
• Received second clean independent audit opinion
  (2003)
• National Bond Rating companies upgraded District
  financial rating from negative to stable
• District received Oklahoma Quality Award at
  commitment level

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Transportation
160 New Buses

• LED Illuminated Stop Arm
• Reflective Bumper
• Left-Hand Exhaust
• Electric Doors
• Handicap Lifts
• Air Suspension
• Heated and Remote Mirrors

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AIM IIIOrganizational Health

• OHI (Organizational Health Instrument) utilized
  in all schools and departments to determine the
  health of teams. Results correlate strongly to
  student achievement.
• Administered since fall of 2003 on an annual
  basis
• Extensive training and follow-up to teams
• Goal focus dimension became the number one
  strength in 2005
• CSMpact (Customer Satisfaction Pact) Developed
  by Harris Polling
• Measures satisfaction of parents, students,
  teachers concerning all areas of district
  operations
• Results received 2004
• Action plans developed for improvement of
  stakeholders satisfaction at campus, feeder,
  administrative level 2005
• To be re-administered March 2006 to determine
  targeted gains

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The "big three"
These three dimensions correlated with student
performance at .001 level of significance!
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AIM IVEffective Workforce

• Salary increases comparable to area districts for
  all district employees
• Successfully negotiated salary increases for all
  employees
• In-depth study of building administrators
  salaries completed(2004)
• Salaries adjusted to meet state average
• In-depth study underway of Central Office job
  descriptions and salaries
• Ready S.E.T. (Special Education Tutorial) Go
  Program to increase special education teacher
  applicants

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AIM IVEffective Workforce

• Pre and post tests for paraprofessionals to meet
  Highly Qualified requirement under NCLB
• New Teacher Orientation
• Significantly increased certified substitute pool
• Negotiated agreements for building
  administrators, teachers and support personnel
  available on Employee Central (employee Website)
• Quality Training (Teachers/Principals)
• Provides quality tools to support schools and
  aligns school efforts/actions to the district
  AIMS

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AIM IVEffective Workforce

• Stabilized workforce with enforcement of contract
  language in state law
• Approximately 2,400 more students started
  2005-2006 school year with a certified teacher in
  the classroom compared to previous year
• Expanded Quality Tools program techniques for
  students, teachers and principals to track
  improvement.

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AIM VSafe and Nurturing Learning Environment

• 24/7 Tobacco free environment successfully
  implemented for 2004-2005 healthier students
  and staff
• District safety committee formed and meeting
  monthly
• MAPS for Kids construction projects completed
  or underway
• Star Spencer HS, Wheeler Elementary, Douglass
  H.S., U.S. Grant HS, John Marshall HS, Ridgeview
  Elementary, Telstar Elementary. MLK Jr. Elementary

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AIM VSafe and Nurturing Learning Environment

• Students already in the new Douglass High School

• Ground broken on ML King Jr. Elementary

• All 160 buses received and in service

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AIM VSafe and Nurturing Learning Environment

• Schools for Healthy Lifestyles Program
• Turning Point of Central Oklahoma
• Contracted with Chartwells to manage food service
• Upgrade menus improve efficiency/effectiveness
  of department
• Exploring management contract for transportation
  services

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AIM VSafe and Nurturing Learning Environment

• Early start new roofs and fire alarm projects
  underway
• Seven FEMA safe rooms to be built in new or
  renovated schools
• Three Safety Committee members to attend FEMA
  Multi-Hazard Emergency Planning for School
  Train-the-Trainer program with city team.

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AIM VSafe and Nurturing Learning Environment

• Student Code of Conduct Committee established and
  meeting regularly
• Will re-measure safe school climate perception
  of students, teachers and parents during this
  springs CSMpact survey
• Establishment of districtwide discipline policy
  for 2006

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AIM VIClear, Concise, Effective Communication

• Superintendents Leadership Team meets
  semiannually to receive update on AIMS measures
• Action Team meeting monthly to evaluate the
  systems impact of new programs or initiatives
  proposed for the district. What is impact? Is it
  aligned to AIMS?
• Moore News sent to employees e-mail
  communication to stakeholders
• Employee Central Website and online newsletter
• Negotiated agreements for building
  administrators, teachers and support personnel
  available on Employee Central
• Public Website
• Frequent press releases
• Bragging Rights Newsletter/Press Release

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AIM VIClear, Concise, Effective Communication

• SmartWeb parent access grade book implemented
• Auto dialer program keeps parents informed
• Community forums conducted on demographic study
  and boundary line discussions
• Parent outreach at OKC Zoo drew approximately
  3,500 parents and students

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AIM VIClear, Concise, Effective Communication

• Recognition of students, staff and community
  partners at Board of Education meetings
• Approved new district policies for all student
  sections including a Parental Involvement Policy
• Media tracking shows 05-06 coverage has yielded
  positive coverage of students and district 65
  percent of the time

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Thank You