Hampshire Marketplace Procurement Collaboration in Hampshire

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Hampshire MarketplaceProcurement Collaboration
in Hampshire the Isle of WightShaun Le
PicqProcurement Development ManagerHampshire
County Council
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Initial Push

• Efficiency, procurement e-procurement
• Hampshire and Isle of Wight Local Authority
  Association
• Officer Efficiency Group
• Transforming Local Government Service Delivery in
  Hampshire the Isle of Wight
• Member Improvement Board

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Exploiting the Opportunity

• Two District Councils considering
  IDeAmarketplace
• Isle of Wight UA already using IDeAmarketplace
• County Council had carried out an evaluation of
  Marketplaces for its own use
• Negotiation with EGS to exploit interest of three
  authorities and possibly others
• Parallel to SECE process
• SECE / HCC jointly funded benefits analysis

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Sample Price Reductions Identified
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Outcomes

• Ease of access to existing collaborative
  contracts
• Reduce maverick spend
• Greater visibility of spend
• Further collaborative opportunities
• Efficiencies prices and processes
• Collaborative buying
• Partnership support and advice
• implementation procurement

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Participants in the Hampshire Marketplace

• Basingstoke Deane Borough Council
• East Hampshire District Council
• Eastleigh Borough Council
• Fareham Borough Council
• Gosport Borough Council
• New Forest District Council
• Rushmoor Borough Council
• Test Valley Borough Council
• Hampshire County Council

8 out of 11 Districts
9 out of 15 local authorities
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Current Position

• East Hampshire Live
• Basingstoke Deane Live
• New Forest Live
• Fareham Live
• Gosport Live
• Test Valley early 2007
• Eastleigh TBA
• Rushmoor TBA
• Hampshire Jan 2007

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Working Together (1)

• Supplier Adoption
• collect data
• raise supplier awareness
• introduction letter
• registration form
• one registration email / login
• visibility/invisibility

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Working Together (2)

• Contract content
• Key Performance Indicators
• Benefits realisation
• UNSPSC coding
• Implementation support
• Memorandum of Understanding
• Steering Group / Improvement Board

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Issues

• Timescales implementation supplier adoption
• Links to financial / purchasing systems
• UNSPSC coding
• freetext v. catalogue
• Collaboration
• Benefits realisation
• Exploiting opportunities
• Shard Vision?

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Hampshire County Council, SAP IDeAmarketplace

• SAP Electronic catalogue (EBP)
• e-Procurement Strategy
• Punch-out / XML
• Exploit punch-outs in Hampshire Marketplace
• Seamless link from SAP to Suppliers Sites

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The Future

• e-invoicing
• more partners?
• wider coverage of spend which categories?
• achieve benefits realisation
• procurement shared service?