Office of Sponsored Programs Georgia Institute of Technology ADVANCE Interdisciplinary Workshop April 19, 2005

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Interdisciplinary
WorkshopApril 19, 2005

• Michelle J. Clark, Program Manager
• Research Administration, Communication, Training
  Technology
• Jilda D. Garton, Associate Vice Provost for
  Research
• General Manager of GTRC
• Charlie Liotta, Vice Provost for Research
• Dean of Graduate Studies

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop
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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• FY04 Research 341,610,208
• Up from FY03
• Review this information on the Research link off
  of the GaTech homepage.

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Awards by College FY04
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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Issues
• Cost Model for Research in Colleges and
  Universities
• OMB Circulars
• Facilities Administrative Costs
• Cost Sharing
• Compliance Costs (unfunded mandates)
• Effort Reporting
• Trust from the People
• Conflict of Interest
• Role of Commercialization in Academe
• Politicization of Instruction and Research
• Role of Foreign Nationals
• Obligations (Deliverables)
• Ongoing tensions (sponsor expectations)
• Federal Government
• Industry
• Deadline Management
• Signature Authority

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Sources of Funds

• Grants and Contracts
• Federal Government
• Other Governments
• Foundations
• Industry
• Philanthropy
• Individual Donors
• Unrestricted Gifts from Foundations or Industry

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Gifts Vs. Grants
• Gifts to the Foundation
• - No Terms and Conditions
• - No Deliverables
• - No IP Terms (IP owned by GTRC per policy)
• Research Agreement
• - Any Government Award
• - Terms and Conditions
• - Deliverables
• - IP Terms (collaborative effort may result in
  joint ownership)

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• First Steps to Finding Funding
• Gather Information
• Pilot Data
• Document the Need
• Find a Sponsor
• Determine the funding priorities and applicant
  eligibility

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Find Funding
• Beginning the Proposal Process
• Culture
• Style
• Interest

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Find Funding
• Funding Databases (COS, Grants.gov, etc.)
• Research News (a GaTech publication)
• Associations
• Agencies
• Foundation Center
• Association of American Universities
• Chronicle of Higher Education
• AASCU
• Conferences
• Program Officers
• Colleagues
• NetworkingNetworkingNetworking

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Show me the money
• Federal, State, Local Government
• Private Foundations (note Development Office)
• Industry
• Foreign Governments (note Export Control)

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• OSP Web Site
• http//www.osp.gatech.edu

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Association of American Universities
• http//www.aau.edu

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• The American Association of State Colleges
  Universities
• http//www.aascu.org
• GRC Grants Resource Center
• Grantline for news and analysis
• Publications for bulletins, deadlines reports
• Events for meetings and workshop info
• Federal Scene for agency links and legislative
  review
• Private Sector for foundation info
• Search for Funding Searches

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop
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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop
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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop
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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop
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ReACTT Research Administration,
Communication, Training Technology

• Community of Science

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ReACTT Research Administration,
Communication, Training Technology

• Community of Science
• URL
• http//www.cos.com
• Searchable
• Funding Database
• Expertise Database
• Federal Register
• Commerce Business Daily
• Funding News Funding Alerts

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ReACTT Research Administration,
Communication, Training Technology

• Community of Science (COS) Funding Opportunities

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ReACTT Research Administration,
Communication, Training TechnologyDatabase
Searches

• Conducting a Funding Search

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Search Results Program Announcement
Click here to go to the program announcement
 
 
Click here to go to the sponsor announcement
(note not always available)
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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Submitting a Proposal

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Submissions via GTRC
• Awardee
• Georgia Tech Research Corporation
• Submission for GTRI
• Awardee Organization
• Georgia Tech Applied Research Corporation

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Working with A Contracting Officer
• Notify them of upcoming deadlines and include the
  RFP or Program Announcement
• Route budget and institutional commitments early
  (follow up with project description)
• Dont wait to the last minute ?

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Limited Submission (a.k.a. Restricted Programs)
• Only a set number of proposals accepted on behalf
  of the institution. (Sometime it even refers to
  subawards, too)
• Contact your Contracting Officer and Kathy Mims
  in Dr. Liottas office.
• Kathy will coordinate things if others are
  submitting to the same soliciation than an
  on-campus review is necessary
• GT will conduct a peer review to decied which
  proposal(s) will go forward on behalf of the
  insitituion.

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Things to consider
• Purpose and priorities
• Eligibility and Restrictions
• Deadlines
• Financial Information
• Application and review
• Recent funding activity

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Reviewers
• Clear Statement of Work
• Clearly stated hypotheses
• Frank discussions (pitfalls and experience)
• Realistic time tables
• Thorough literature review
• Realistic budget and justification

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Reviewers Asked to Do?
• Write a summary and give a score
• Significance is it important
• Approach methods appropriate
• Innovation is it original
• Investigator well qualified
• Environment institutional help?

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Keys to success
• Persistence
• Request reviewers comments
• Revise applications
• Send to similar agencies
• Plan
• Stay in touch
• Rejection it isnt personal!

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Who can be a PI?
• Assistant Professors
• Associate Professors
• Professors
• Approval of Chair for a person with General
  Faculty Status

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Large Institutional Intitatives
• How do I get plugged into one?
• NetworkNetworkNetwork
• Example Recent NSF Ethics for Graduate Students.
• Other Advice for submitting one?
• Give yourself enough time!

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Campus Research Awards
• Outstanding Doctoral Thesis Advisor (5 years)
• Outstanding Achievement in Research Program
  Development (3 years)
• Outstanding Faculty Research Author (5 years)
• Outstanding Faculty Leadership for the
  Development of Graduate Research Assistants (3
  years)

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• How can GT help with these types of proposals?
• Find out who on campus has submitted (or
  reviewed) similar proposal(s) before to share
  best practices
• Office of Sponsored Programs
• Training
• Website - Tools Forms online
• Contracting Officer
• Department and College may have resources to
  support proposal development
• Ask Chair or Dean for support
• OSP offers workshops and seminars for specific
  programs including NIH and NSF

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Coming Soon

• NSF Career Award Panel
• May 26
• 930-1100
• Van Leer 218
• Get Advice from People with Experience!
• Past Recipients
• Reviewers

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Office of Sponsored ProgramsGeorgia Institute of
TechnologyADVANCE Workshop

• Any additional advice for folks submitting to
  large interdisciplinary proposals?