Institute for Chapter Development Presents: Developing the Vision of your Chapter and How to Enable

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Institute for Chapter Development Presents
Developing the Vision of your Chapter and How to
Enable That to Continue with the Next Board

• Mikala Windham- National ICD Chair
• 2008 NSBE National Convention
• Orlando, FL

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Purpose

• To provide chapters with information on how to
  operate efficiently and in a manner that is in
  alignment with the mission of the Society and a
  resource in carrying out the National and
  Regional Directives.
• To ensure that all chapters, whether
  operationally weak or strong, are equipped with
  the tools to improve their chapters current
  standing and how to make it more beneficial to
  the membership and to ensure that they are truly
  impacting their communities in a positive manner.

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NSBE Today
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NSBE Today

• Largest student-managed organization in the
  country
• Divided into 6 geographic regions-expanding
  internationally
• Over 25,000 members (PCI, Collegiate, Alumni,
  Affiliate, Honorary, and Lifetime)
• 2 National Magazines, 1 Professional Magazine
• NSBE Magazine
• NSBE Bridge
• Career Engineer

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NSBE Today-The Mission

• To increase the number of culturally responsible
  black engineers who excel academically, succeed
  professionally and positively impact the
  community.
• Learn it, know it, and plan your programs and
  events around itthis is the reason we are here!

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Breakdown of the NSBE missionand how it should
affect program planning
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To increase the number of culturally responsible
Black engineers,

• Membership Recruitment Get them in
• Membership Retention Keep them
• Emphasize Benefits/Give incentives
• Instill Chapter pride
• Know your members
• Give them a reason to be ACTIVE

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who excel academically

• Offer tutorial sessions/corporate study sessions
• Promote academic outletsEARLY!
• Utilize and form alliances with other academic
  entities/components on campus
• Keep track of members academic record (i.e.
  classes, g.p.a, honors and awards)

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succeed professionally . . .

• Promote personal and professional development
• Interviewing skills
• Professional speakers
• Workshops
• Internship/co-op opportunities
• Leadership skills

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And positively impact the community.

• WIFIM Incentive base to get members involved
• (for their selfish reason and for the good of
  the Chapter)
• Offer community service
• Develop programs/events that involve the
  surrounding community
• Mentor middle/high school students
• Have an ACTIVE PCI program or NSBE Jr. Chapter
  component

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Chapter Operations-Developing
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Chapter Planning Retreat

• CPR- Giving your chapter life
• Introduce new members/officers
• Set organizational goals
• Provide information and/or workshop sessions
• Increase moral and team building
• Motivate officers for the new year and semester
• Evaluate the progress of long-term goals and
  objectives
• Resolve group conflicts and get to know each
  other
• Set officer expectations
• When?
• After elections and at lease 2 months prior to
  new academic year
• Who?
• New officers and eager members

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CPR Purpose

• NSBE is not a 9 month organization.
• Bring life to the officers and the chapter for
  the upcoming academic year!
• Active Chapter is a must with your school and
  NOL!
• Chartered chapter
• 10 paid members on NOL
• Appointed top five
• Confirmed dean and advisor

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CPR-flow of the meeting

• CPR Checklist (must complete prior to meeting)
• 5 ideas for general meetings
• 3 ideas for workshop topics
• 2 ideas for beginning of year social
• Highlight problems with chapter constitution
• Paid National Member, Paid Chapter Member
• 2 ideas for co-programming
• Bring Fall semester class schedule
• Best day of week for General/Top Five/CEB
  Meetings
• 1 idea for chapter t-shirt

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CPR-agenda

• Duties and responsibilities
• For Top five
• Appointed (optional)
• Meeting types and structures
• Top Five (recommended)
• CEB
• General Body
• Event planning
• Brief description
• Time, Date, Location
• NSBE Week (Optional)
• What to accomplish
• Calendar At least fall semester complete
• Expectations
• Actions for summer and upcoming academic year

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Chapter Operations- Sustaining
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Purpose

• Leadership Development
• Effective Communication
• Financial Vitality
• Effective Program Implementation

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Leadership Development

• Objective To provide a solid foundation for
  leading the chapter to move in the direction to
  conduct and facilitate the business of NSBE.
• The chapter leader defines the experience of our
  members.

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Leadership Core Values

• Provide your members a Distinct Advantage over
  other engineering students on your campus
• Servant leadership
• Lead by example Do your best to fulfill the
  mission
• Represent the membership
• Be the voice of NSBE on your campus
• Have a strong presence
• In front of the NSBE membership
• At the Regional and National level
• Set the Chapter Vision and plans to achieve it
• Ensure your NSBE chapter is built to last
• As a leader you should have a good feel for who
  could come after you and who could follow that
  person
• Make sure the chapter is financially vital for at
  
• least 2 years after your tenure

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Leaders Commit to your office

• Officer Duties and Contract
• Duties include
• Each elected officer, zone leader, and appointed
  officers responsibility
• Breaks down each zone and who is in it specific
  to your chapter
• Contract includes
• NSBE logo and name
• Chapter name-Chapter Executive Board Contract
• Officers name
• Officers expectations/guidelines
• What to do if guidelines cannot be fulfilled
• Consequences for not complying with printed
  guidelines (3 strikes)
• Printed Name
• Officer signature, president signature, chapter
  advisor signature
• Controlled by the chapter president and chapter
  advisor

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Effective Communication

• Objective To ensure that information is
  disseminated to the correct audience in an
  efficient, effective, and timely manner.
• Begin with
• A written and updated chapter constitution
• Updated at least every two years
• Know and use parliamentary procedure
• See Roberts Rules of Order

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Effective Communication

• Continue with
• An Effective Meeting Checklist (CEB or General
  Body)
• All CEB members present
• Meetings held at regularly scheduled time
• Start on time (CEB members should be early)
• All members are present
• Meetings are guided by prepared agenda approved
  and distributed prior to meeting
• All General Body meetings being with standing and
  stating the NSBE mission
• Meeting minutes are recorded and distributed
• CEB has system to convey information to non-CEB
  members as needed
• Leader or facilitator is designated for each
  meeting
• CEB accomplished tasks on agenda
• Meeting concludes with summary and ends on time
• CEB feels open to express comments or concerns
• Board works together to explore solutions
• and collaborates on problem solving process

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Financial Vitality

• Objective To ensure sufficient financial
  resources to assist in the implementation of
  chapter recruiting and programmatic efforts and
  to plan for long term financial stability.
• Budgets and
• Corporate Solicitation Packets (CSP)

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Financial Vitality

• Budgets
• Keep them simple if possible
• Include
• Brief Description of event
• Cost per line item
• Total required

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Financial Vitality

• Corporate Solicitation Packet
• Prepared by finance chair and as brief as
  possible
• Complete and send out prior to Fall semester
• Include
• Pictures but compress files
• NSBE logo, name, and your chapter name, awards,
  NSBE tax exempt status in footnote
• Hardcopy and PDF-better for company emails
• Cover letter with preparers contact info and
  signature
• Table of contents
• NSBE background/history/objectives
• Chapter/National/Regional programs, Conferences,
  Scholarships and individual budget for each
• Calendar of events for upcoming academic year
• List Corporate Support Levels
• Corporate Response Form and Contact info
• for President, Treasurer, and Finance Chair

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Effective Program Implementation

• Objective To implement National/Regional
  Programs correctly and ensure the effectiveness
  to the Chapter membership
• Become Knowledgeable- Know the programs offered
• Register on NOL unless told otherwise
• Participate
• Develop as a Member or Chapter!

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Effective Program Implementation

• 5 Steps to a TORCH Community Service Plan
• Adopt TORCH as the community service activity for
  the year in your chapter.
• Select a person to the be the TORCH coordinator
  for your Chapter.
• Locate and Secure a Community Tech Center (CTC)
  near you!
• Establish a relationship with the CTC site. (See
  TORCH Volunteer Expectations on TORCH Website)
• Get started! Make sure to record your hours every
  month ON LINE!

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Know YOUR NSBE..

• A must to be a NSBE officer!
• Basic History Founded at Purdue University in
  1975
• Chicago Six (John Logan, Edward Coleman, George
  Smith, Stan Kirtley, Brian Harris, Anthony
  Harris)
• NSBE acronyms, 7 key business areas, and
  memberships
• The NSBE Torch and Lighting Bolts
• Torch Symbolizes our everlasting, burning desire
  to achieve success in the competitive society and
  to affect a positive change on the quality of
  life for all people.
• Lighting bolts Represent the striking impact
  that will be felt by the society and the industry
  due to the contributions and accomplishments made
  by dedicated members of NSBE.
• You do have an impact in your chapter, school,
  community and NSBE!

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ICD to come?

• What do you need from ICD?
• Are you familiar with the old CDP?
• What were your thoughts on it?
• Did your participate in ICD this year?
• Why or Why not?
• What did you like about ICD?
• What were the problems with ICD?

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Any Questions?Thank you and keep up the good
work!Mikala Windham2007-2008 National ICD
Chairicd_at_board.nsbe.org(580) 606-2548