Aggregate Reporting of Pandemic Influenza Vaccine Doses Administered Update for Option 2 and 3 Users

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Aggregate Reporting of Pandemic Influenza Vaccine
Doses Administered Update for Option 2 and 3
Users
Webinar Presentation to Public Health Project
Areas October 17, 2007

• Joint Presentation by
• Immunization Services Division
• National Center for Immunization and Respiratory
  Diseases
• and
• Division of Emergency Preparedness and Response
• National Center for Public Health Informatics

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Agenda

• Background on Aggregate Reporting
• Refresher and Update on Pilot Test
• Checklist Items
• Demonstration of CRA
• Next Steps
• Available Resources

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Background

• The National Strategy for Pandemic Influenza
  Implementation Plan calls for monitoring of the
  appropriate use of a scarce pandemic influenza
  vaccine
• To accomplish this, states/ project areas will
  track vaccine doses administered, collect and
  aggregate minimum data elements and transmit
  weekly to CDC
• CDCs CRA system was modified to provide three
  ways for states and partners to report vaccine
  doses administered

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Background Options for Aggregate Reporting to
CDC

• Option 1 For states and project areas
  collecting data via an existing immunization
  information system (IIS) or other application,
  technical specifications were developed for three
  different data exchange formats flat file
  (pipe-delimited), XML file, HL 7
• Option 2 For states and project areas
  collecting data manually, an aggregate reporting
  screen was added to CDCs CRA application to
  allow direct data entry via a web browser
• Option 3 For states and project areas using
  CDCs CRA application to collect patient level
  information, selected data elements will be
  automatically aggregated

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Pandemic Influenza Doses Administered Pilot
Reporting Event (PIDAPRE)

• CDC and the project areas will test options
  during the influenza season
• Evaluate project area capabilities to aggregate
  and send a subset of data
• Evaluate CDC technical system capabilities to
  accept and report aggregate vaccine doses
  administered

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Why is the Pilot Test Necessary ?

• Operational Perspective
• To assess the ability to collect and report
  vaccine doses administered data and to provide
  perspective on federal, project area, and clinic
  needs in order to scale-up for a pandemic
  situation
• Technical Perspective
• To assess the technical ability of systems to
  receive, aggregate, and return data, to identify
  and address system gaps and to test tooling
  options and security aspects for federal and
  state partners

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Data Expected from the Project Area

• Will include (required)
• Age
• 6 23 months
• 2 18 years
• 19 49 years
• 50 64 years
• 65 years
• Project Area ID
• Date of Clinic(s)

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Update on PIDAPRE

• CDC and the project areas will test options
  during the influenza season
• Pilot test November 1st December 31st
• We have received option choices from all 62
  project areas (100)

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Project Area Option Choices
32
22
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100 of Project Areas have submitted their
reporting option choices, and over 50 of Project
Areas have submitted testing dates.
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Option Choices of states/ project areasfor the
pilot test
Chicago
Option 1
American Samoa
Option 2
NY City
Marshall Islands
Option 3
Guam
DC
Mariana Islands
LA county
Virgin Islands
Palau
Puerto Rico
FS Micronesia
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Check list for Option 2
4 Confirm the clinic(s) (e.g. Local Health Dept., etc) in the Project Area that will participate in the pilot test. Minimum of 1 site must be selected Will mass vaccinations be administered?
5 Confirm the date(s) for which each clinic will gather data. Minimum of 2 dates must be selected between 11/1/07-12/31/07 Send the selections to Charles E Williams cewilliams_at_cdc.gov
6 Confirm that all users have a digital certificate and can access the CRA Application from their workstation.
7 For each clinic selected, identify the mechanism by which date will be aggregated. Data entry forms, spreadsheet, etc

Full checklist available at www.cdc.gov/phin/cra
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Check list for Option 3
4 Confirm the clinic(s) (e.g. Local Health Dept., etc) in the Project Area that will participate in the pilot test. Minimum of 1 site must be selected Will mass vaccinations be administered?
5 Confirm the date(s) for which each clinic will gather data. Minimum of 2 dates must be selected between 11/1/07-12/31/07 Send the selections to Charles E Williams cewilliams_at_cdc.gov
6 Identify who (i.e. which user) will be entering data into the CRA Application and the clinic they will be assigned to. Example Jane Smith, Metro Area Health Dept.
7 Confirm that all users have digital certificate and can access the CRA application from their workstation

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Option 2 and 3 Progress To Date

• Clinic Dates for Option 2
• 16 out of 32 Confirmed or have been received
• Clinic Dates for Option 3
• 4 out of 8 Confirmed or have been received

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Frequently Asked Questions

1. Can a project area choose one reporting option
   initially and then switch to another reporting
   option in the future?
2. Can a blanket digital certificate be issued to a
   project area?
3. Can participation in PIDAPRE be reported in
   PERFORMS?
4. Can we enter data before November 1st?

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PIDAPRE Demonstration

• Enter Aggregate Counts (Option 2)
• Rapid Patient Data Entry (Option 3)
• Generate Extract of Aggregate Data

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Additional Resources

• CRA Exchange (https//team.cdc.gov)
• Interactive knowledge sharing forum
• Access to additional resources
• Training Material
• User Guide
• Recorded Demo
• CRA web site (http//www.cdc.gov/phin/cra)
• Copy of previous webinars and presentations
• Pilot Test Resources
• CRA Demo Site (http//crademo.cdc.gov)

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Next Steps

• Submit clinic dates to CDC CRA Point of Contact
• Ensure all CRA users have a digital certificate
  (PHINTECH_at_cdc.gov)
• Email CRAHelp_at_cdc.gov to access CRA Exchange
• Access CRA Exchange to download CRA training
  material

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Project Area Assistance
Sanjeeb Sapkota ltssapkota_at_cc.govgt Sanjeeb Sapkota ltssapkota_at_cc.govgt Sanjeeb Sapkota ltssapkota_at_cc.govgt
Kansas Massachusetts Arkansas
Missouri Chicago North Carolina
Nebraska
Sabrina Walton ltswalton_at_cdc.govgt Sabrina Walton ltswalton_at_cdc.govgt Sabrina Walton ltswalton_at_cdc.govgt
Minnesota Rhode Island Montana
California Nevada American Samoa
Texas Hawaii Puerto Rico
Idaho Tennessee New Mexico
Connecticut Kentucky Oklahoma
Indiana
Ulrica Andujar ltuandujar_at_cdc.govgt Ulrica Andujar ltuandujar_at_cdc.govgt Ulrica Andujar ltuandujar_at_cdc.govgt
South Dakota Wisconsin Maryland
Virginia Alabama New Hampshire
FS Micronesia Guam N. Mariana Islands
Palau Marshal Islands Wyoming
Vermont Virgin Islands
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Points of Contact

• PHIN Help Desk
• Issuing Digital certificates
• Getting access to CRA demonstration site
• Problem solving
• Phone [phone]
• Email PHINTECH_at_cdc.gov
• Office Hours Mon. Fri., 800 AM 800 PM
  Eastern
• CRA Information Center (CRAHelp_at_cdc.gov)
• Getting access to CRA Exchange
• General aggregate reporting questions and inquires

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Questions?Questions may also be emailed to
CRAHelp_at_cdc.gov