CNI Spring Meeting Washington, D.C. 5 April 2005 The Global Reach of Electronic Theses and Dissertations (ETDs)

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CNI Spring MeetingWashington, D.C.5 April
2005The Global Reach of Electronic Theses and
Dissertations (ETDs)

• Edward A. Fox, fox_at_vt.edu
• Digital Library Research Laboratory, Dept. of CS
• Virginia Tech, Blacksburg, VA 24061 USA
• http//fox.cs.vt.edu/talks/2005/
• http//fox.cs.vt.edu

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Acknowledgements Support

• Selected Sponsors Adobe, AOL, CAPES, CNI,
  CONACyT, DFG, IBM, Microsoft, NDLTD, NSF
  (IIS-9986089, 0086227, 0080748, 0325579
  ITR-0325579 DUE-0121679, 0136690, 0121741,
  0333601), OCLC, SOLINET, SUN, SURA, UNESCO, US
  Dept. Ed. (FIPSE), VTLS

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Outline

• Introduction, Context
• Electronic Theses and Dissertations
• ETD Support and Services
• NDLTD
• Institutional Repositories
• Research

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Information Life Cycle
Creation
Active
Authoring Modifying
Social Context
Using Creating
Organizing Indexing
Retention / Mining
Accessing Filtering
Storing Retrieving
Semi- Active
Utilization
Distributing Networking
Searching
Inactive
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What are we doing?

• Aiding universities to enhance graduate
  education, publishing and IPR efforts
• Helping improve the availability and content of
  theses and dissertations
• Educating ALL future scholars so they can publish
  electronically and effectively use digital
  libraries (i.e., are Information Literate and can
  be more expressive)

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Library Goals

• Improve library services
• Better turn-around time
• Always available
• Reduce work
• catalog from e-text
• eliminate handling mailing to ProQuest, bindery
  prep, check-out, check-in, reshelving, etc.
• Save space

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A Digital Library Case Study

• Project
• Networked Digital
• Library of Theses
• Dissertations
• (NDLTD)
• http//www.ndltd.org

• Domain graduate education, research
• GenreETDselectronic theses dissertations
• Submission http//etd.vt.edu
• Collection http//www.theses.org

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NDLTD How can a university get involved?

• Select planning/implementation team
• Graduate School
• Library
• Computing / Information Technology
• Institutional Research / Educ. Tech.
• Join online, give us contact names
• www.ndltd.org/join
• Adapt Virginia Tech or other proven approach
• Build interest and consensus
• Start trial / allow optional submission

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Student Gets Committee Signatures and Submits ETD
Approval form
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Library Catalogs ETD, Access is Opened to the New
Research
WWW
NDLTD
Digital library access control
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http//scholar.lib.vt.edu/theses/available/etd-222
7102539751141/
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ETD Union Collection (OAI)
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Union catalog OCLC

• OCLC will expand OAI data provider on TDs.
• Is getting data from WorldCat (so, from many
  sites!).
• Will harvest from all others who contact them.
• Need DC and either ETD-MS or MARC.
• Has a set for ETDs.

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OCLC SRU Interface
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Example Open Digital Library
ODLRecent
USER INTERFACE
Recent
PMH
ODLUnion
Filter
PMH
ODLUnion
Union
Browse
PMH
ODLBrowse
PMH
ODLUnion
Filter
PMH
Search
ODLSearch
ETD DL for the Networked Digital Library of
Theses and Dissertations (www.ndltd.org)
Students and researchers
ETD collections
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ETD Union Search Mirror Site in China
(CALIS)(http//ndltd.calis.edu.cn popular
site!)
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VTLS Union CatalogContent Languages

• The VTLS NDLTD Union Catalog has data in 6
  different languages. These are
• English
• German
• Greek
• Korean
• Portuguese
• Spanish
• Examples follow

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Language German hits 137
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Full record display
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UNESCO and ETDs(by Axel Plathe at ETD2003)

• Promoting the use of the Internet as a tool for
  disseminating scientific knowledge
• Facilitating the transfer of ETD expertise from
  developed to developing countries
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• 1998 Member of the NDLTD Steering Committee
• 1999 First UNESCO ETD meeting on ETD
  internationalisation
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• 2002 UNESCO Guide to Electronic Theses and
  Dissertations
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• 2003 Model training programmes and training
  courses
• 2003 Sponsor pilot projects
• 2003 Pilot projects (Africa, Europe,
  Latin-America)

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NDLTD Incorporation

• Networked Digital Library of Theses and
  Dissertations incorporated May 20, 2003 in
  Virginia, USA
• Charitable and educational purposes (501 c 3)
• Officers
• Executive Director (Ed Fox)
• Secretary (Gail McMillan)
• Treasurer (Scott Eldredge)

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Board of Directors

• Suzie Allard (ETD 2004, U. Kentucky)
• Denise A. D. Bedford (World Bank)
• Julia C. Blixrud (ARL, SPARC)
• José Luis Borbinha (Natl Lib Portugal)
• Alex Byrne (ETD 2005, ADT Australia)
• Tony Cargnelutti (ETD 2005, Australia)
• Vinod Chachra (VTLS)
• Susan Copeland (RGU, UK)
• Jude Edminster (Bowling Green St. U.)
• Scott Eldredge (Treasurer, ETD 2002, BYU)
• Edward A. Fox (Exec Director,Virginia Tech)
• John H. Hagen (West Virginia U.)
• Thomas B. Hickey (OCLC)
• Christine Jewell (U. Waterloo, Canada)

• Delphine Lewis (ProQuest)
• Joan K. Lippincott (CNI)
• Mike Looney (Adobe)
• Gail McMillan (Secretary, Virginia Tech)
• Joseph Moxley (ETD 2000, USF)
• Eva Müller (U. Uppsala, Sweden)
• Ana Pavani (PUC Rio, Brazil)
• Axel Plathe (UNESCO, Paris)
• Sharon Reeves (National Library Canada)
• Peter Schirmbacher (ETD 2003, Humboldt)
• Hussein Suleman (U.Cape Town, S. Africa)
• Shalini R. Urs (U. Mysore, India)
• Eric F. Van de Velde (ETD 2001, Caltech)

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NDLTD Committees (Chairs)

• Awards (John Hagen)
• Conferences (Tony Cargnelutti)
• Development (Peter Schirmbacher)
• Executive (Edward Fox)
• Finance (Scott Eldredge)
• Implementation (Ana Pavani)
• Membership (Shalini Urs)
• Nominating (Sharon Reeves)
• Standards (Thomas B. Hickey)
• Union Catalog (Vinod Chachra)

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Selected Projects / Sponsors

• Australia (ADT)
• Brazil (BDT, IBICT)
• Canada
• Catalunya
• Chile (Cybertesis)
• Germany
• India (Vidyanidhi)
• Korea
• OhioLINK 79 colleges/univs

• Portugal (National Library)
• South Africa
• UK (British Library, JISC, Edinburgh, )
• UNESCO (especially Latin America, Eastern Europe,
  Africa)
• Venezuela

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Some Countries

• Namibia
• Netherlands
• Norway
• Poland
• Russia
• Singapore
• S. Africa
• S. Korea
• Spain
• Sudan
• Sweden
• Switzerland
• Taiwan
• Thailand
• Turkey
• UK
• USA
• Venezuela
• Yugoslavia

• Australia
• Belgium
• Brazil
• Canada
• Chile
• China, Hong Kong
• Columbia
• Finland
• France
• Germany
• Greece
• India
• Italy
• Jamaica
• Korea
• Lithuania
• Malaysia
• Mexico

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Some Institutional Members

• British Library
• Cinemedia
• Coalition for Networked Information (CNI)
• Committee on Institutional Cooperation (CIC)
• Consorci de Biblioteques Universitàries de
  Catalunya
• Diplomica.com
• Dissertation.com
• Dissertationen Online (Germany)
• ETDweb, a Division of Answer4.com
• Ibero-American Science Technology Education
  Consortium (ISTEC)
• National Documentation Centre (NDC), Greece
• National Library of Portugal (for all
  universities)
• OCLC Online Computer Library Center
• OhioLINK
• Organization of American States (SEDI/OAS)
• Southeastern Library Network (SOLINET)
• UNESCO (www.unesco.org/webworld/etd)

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Why ETD? Short Answer

• For Students
• Gain knowledge and skills for the Information Age
• Richer communication (digital information,
  multimedia, )
• For Universities
• Easy way to enter the digital library field and
  benefit thereby
• For the World
• Global digital library large, useful, many
  services
• General
• Save time and money
• Increased visibility for all associated with
  research results

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Institutional Repositories - 1

• Institutional repositories are digital
  collections that capture and preserve the
  intellectual output of a single university or a
  multiple institution community of colleges and
  universities.
• Crow, R. Institutional repository checklist and
  resource guide, SPARC, Washington, D.C., USA
• www.arl.org/sparc/IR/IR_Guide_v1.pdf

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Institutional Repositories - 2

• A university-based institutional repository is a
  set of services that a university offers to the
  members of its community for the management and
  dissemination of digital materials created by the
  institution and its community members. It is most
  essentially an organizational commitment to the
  stewardship of these digital materials, including
  long-term preservation where appropriate, as well
  as organization and access or distribution.
• Lynch, C.A. In ARL Bimonthly Report 226, pp. 1-7,
  Feb. 2003, www.arl.org/newsltr/226/ir.html

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What is a Digital Object Repository?

• Also called digital rep., digital asset rep.,
  institutional repository
• Stores and maintains digital objects (assets)
• Provides external interface for Digital Objects
• Creation, Modification, Access
• Enforces access policies
• Provides for content type disseminations

Adapted from Slide by V. Chachra, VTLS
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Goals of Institutional Repositories (by Steven
Harnad, U. Southampton)

• Self Archiving of Institutional Research
• Thesis and Dissertations (VTLS NDLTD Project)
• Article preprints and post prints
• Internal documents and maps
• Management of digital collections
• Preservation of materials decentralized
  approach
• Housing of teaching materials
• Electronic Publishing of journals, books,
  posters, maps, audio, video and other multimedia
  objects

Adapted from Slide by V. Chachra, VTLS
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Research Connect w. LOCKSS

• Lots of copies keep stuff safe
• Stanford (Vicky Reich)
• Initial focus on lower levels
• Initial content journals
• Emory (Martin Halbert)
• Help deploy and adapt
• Help apply in other contexts
• Another registry
• Set of publisher manifests (information
  providers)
• Set of storage systems (archival storage)
• Helping us explore connection with ETDs

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Other ResearchCluster NDLTD-Computing
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Summary

• Introduction, Context
• Electronic Theses and Dissertations
• ETD Support and Services
• NDLTD
• Institutional Repositories
• Research