South Carolina CTCC FY- 2005 Regional Grants Planning Workshop

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South Carolina CTCCFY- 2005 Regional Grants
Planning Workshop
February 2005
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Programs in FY05 HSGP

• Five programs in single State HSGP
• State Homeland Security Program (SHSP)
• Law Enforcement Terrorism Prevention Program
  (LETPP)
• Citizen Corps Program (CCP)
• Emergency Management Performance Grant (EMPG)
• Metropolitan Medical Response System (MMRS)

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S.C. FY -2005 Funding Summary

• Available
  (S/L)
• State Homeland Security Program ( 16,925,018)
• Local 80 13,540,014 13,540,014 (L)
• State 20 3,385,004 less MA 3
  507,751 2,877,253 (S)
• SHSP TOTAL TO SUB-GRANT 16,417,267
• L.E. Terrorism Prevention Program ( 6,154,552)
• Local 80 4,923,642 4,923,642 (L)
• State 20 1,230,910 less MA 3
  184,637 1,046,273 (S)
• LETPP TOTAL TO SUB-GRANT 5,969,915
• Citizen Corps Program ( 214,863)
• Local 84.24 180,991 180,991 (L)
• State 15.76 33,872 less MA 6,446
  27,426 (S)
• CCP TOTAL TO SUB-GRANT 208,417

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Distribution of Funding

• Forty-six Counties and State Agencies
• (CTCC determined statewide priorities and local
  allocations, base allocation 50K SHSP/20K LETPP
  plus per-capita allocation)
• County applications required to meet needs of
  county as a whole
• Regional approach is required because there is
  not enough funding to meet all individual
  locality needs or wish lists

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SHSP Allowable Activities

• Homeland security and emergency operations
  planning activities
• Purchase of specialized equipment
• Costs related to the design, development, and
  conduct of CBRNE and cyber security non-ODP
  sponsored training programs approved by the SAA
  (SLED) and attendance at ODP-sponsored courses
• Design, development, conduct, and evaluation of
  CBRNE and cyber security exercises
• MA costs associated with implementing the SHSS
  and managing the SHSP program.

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Homeland Security Strategic GoalsState of South
Carolina Strategic Plan

• Detect security threats and prevent terrorist
  attacks from occurring within South Carolina.
• Reduce South Carolinas vulnerability to
  terrorism and respond rapidly to suspected
  terrorist activity.
• Minimize the damage and recover from terrorist
  attacks that do occur.

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Summary of Action Goals

• PREVENT
• 1.1 Improve State, Regional and local
  capabilities to detect terrorist activity,
  provide early warning, analyze intelligence,
  share information and conduct joint intervention
  operations.
• 1.2 Improve State, Regional and local
  capabilities to detect and prevent agroterrorism
  and threats to food safety.
• 1.3 Design and implement a comprehensive cyber
  security program that protects the states
  information technology assets.
• 1.4 Enhance protection of critical infrastructure
  and key assets.

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Summary of Action Goals cont.

• RESPOND
• 2.1 Improve communications interoperability,
  security and redundancy.
• 2.2 Improve State, Regional and local
  capabilities to respond to terrorist attacks
  employing chemical, biological, radiological,
  nuclear or explosive devices, infectious disease
  outbreaks, public health threats and other
  emergencies.
• 2.3 Improve State, Regional and local
  capabilities to respond to agroterrorism, foreign
  animal disease, plant disease, or other disasters
  that threaten agriculture or food safety.

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Summary of Action Goals cont.

• RECOVER
• 3.1 Improve State, Regional and local
  capabilities to recover from terrorist attacks
  employing chemical, biological, radiological,
  nuclear or explosive devices, infectious disease
  outbreaks, public health threats and other
  emergencies.

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2005 National Initiatives

• National Incident Management System (NIMS)
• HSPD-8 National Preparedness
• HSPD-8 Implementation/Preventing and Preparing
  for Terrorist Attacks Involving IEDs
• Achieving Tactical Interoperable Communications
• National Response Plan (NRP)
• Institutionalizing Awareness Training
• Catastrophic Incident Planning
• Public Awareness and Citizen Participation

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National Initiatives cont.

• HSPD-8 how well the nation should prepare
• National Planning Scenarios (15 Common Scenarios)
• Universal Task List
• Critical tasks
• Target Capabilities List
• NRP what needs to be done to manage a major
  incident
• NIMS how to manage a major incident

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HSPDs 58 in Context
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National Incident Management System (NIMS)

• NIMS implementation is being coordinated in S.C.
  by SCEMD (POCs Mike Elieff Mike Russell)
• Federal funds should be used to support NIMS
  implementation at state and local levels
• Establish a NIMS baseline Where are we now?
• Establish a timeline and develop a strategy for
  full NIMS implementation

In order to receive FFY06 funding from SLED
the following must be met and certified by each
county.
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National Incident Management System (NIMS)

• Minimum FY05 Compliance requirements for all
  South Carolina state and local governments (by
  May 2006)
• Become familiar with the NIMS through Awareness
  Course
• (Completion of IS 700 by agency heads,
  managers, and supervisors http//training.fema.gov
  /EMIWEB/IS/is700.asp)
• Formal adoption of NIMS (suggested by local
  ordinance, executive order, legislation or
  resolution)
• Incorporating NIMS into all ongoing and new
  Training and Exercises
• Incorporating NIMS into Emergency Operations
  Plans
• Adoption of Statewide Mutual Aid Agreement by all
  counties and political subdivisions (cities,
  towns, special purpose districts)
• Institutionalizing the use of ICS for all hazards
  responses

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Tiered response efforts require standardized
support equipment and consistent training.
Advanced technical support
Initial Cause Origin
Hot Zone Evacuation / Rescue
Assessment / Mitigation
Technical Decon
Emergency Decon
Initial Zoning
Crowd Traffic near incident
Evacuation
Patrol Officer EMT Fire Fighter
Public Works Emg. Mgmt. Public Health
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Program Guidance

• General guidance applicable to SHSP, LETPP, and
  CCP in FY05 federal HSGP
• Periods of performance
• SHSP, LETPP, CCP / May 1, 2005 -- April 30, 2006
• EMPG / October 1, 2004 -- March 31, 2007
• Pass-through requirements
• SHSP, LETPP minimum 80 to locals
• State can retain local portion of funds if
  requested in writing and formal MOU developed

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Program Guidance (contd)

• Management and Administrative
• Local subgrantees can use up to 2.5 of sub-award
  for allowable local MA costs
• State Homeland Security Strategy goals are to be
  the guide for all activities conducted in the
  State
• Homeland security is now considered to be part
  of the core public safety mission of state and
  local governments.

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Program Guidance (contd)

• Allowable Operational Activities LETPP only
  (State and Local)
• (Capped at 25 of gross state award)
• Overtime costs incurred during periods of Orange
  Alert
• Overtime costs for information, investigative,
  and intelligence sharing activities specifically
  related to homeland security. (Anti-terrorism
  Task Forces, JTTF, Area Maritime Security
  Committees, and TEW groups)
• Hiring of contractors/consultants for
  participation in information/intelligence sharing
  groups or intelligence fusion center.

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Program Guidance (contd)

• Equipment costs guidance
• Web-based Authorized Equipment List (AEL) hosted
  on Responder Knowledge Base is the only list
  allowable for HSGP funding
• Alignment with Standardized Equipment List (SEL)
  developed by InterAgency Board (IAB) for
  Equipment Standardization and InterOperability
• Single equipment list for all FY05 HSGP programs
• Citizen Corps equipment as line item
• 21 allowable categories
• Includes all 18 from FY04 Information
  Technology Power Equipment Inspection
  Screening Systems

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Program Guidance (contd)

• Construction/Renovation -- Generally Prohibited
• Certain activities do not constitute construction
  and are, therefore, allowed
• e.g., improved lighting, fencing, communications
  antennas (not over 200 feet), closed-circuit
  television systems, motion detection systems,
  barriers, doors, gates
• Construction prohibited except for minor security
  enhancement projects lt 1M approved by SLGCP
  Director
• e.g., construction/renovation to guard
  facilities, communications antennas (over 200
  feet), efforts that change or expand the
  footprint of a structure
• NEPA compliance

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Program Guidance (contd)

• Information technology guidance
• Geospatial initiatives -- Geospatial technologies
  capture, store, analyze, transmit, and/or display
  location-based information (i.e., information
  that can be linked to a latitude and longitude)
• Extensible Markup Language (XML) requirements
  Must use the Global Justice Data Model
  specifications and guidelines regarding the use
  of XML for all HSGP awards.
• Unallowable Costs Guidance
• Construction and renovation
• Hiring of sworn public safety officers

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Equipment
http//www1.rkb.mipt.org
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Equipment (contd)
View of printed version of FY05 AEL
xx
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Training Guidance

• Training costs guidance
• Developing/institutionalizing non-ODP courses
• No conditional approvals in FY05
• List of allowable Federal courses related to
  CBRNE terrorism at http//www.ojp.usdoj.gov/odp/tr
  aining.htm
• Attending non-ODP courses related to CBRNE
  terrorism with state approval
• Eligibility of hazmat, search and rescue, medical
  trauma, and SWAT courses

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DHS/ODP Domestic Preparedness Consortium Training

• Arrangement for Course Delivery In-State
• Registration for Consortium on-site classes
  

POC Steven Batson 803-737-8500 SCEMD sbatson_at_emd.
state.sc.us
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Exercise Guidance

• Exercise program guidance
• Exercises must be managed and executed in
  accordance with HSEEP
• Regional exercise participation required
• Direct exercise support prioritized to help meet
  IED exercise requirement and to meet CDC/HRSA
  grant program requirements
• Scenarios used in SHSP and LETPP-funded exercises
  must be terrorism-related and based on the
  states homeland security strategy and plans

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State Homeland Security Program Grant

• Initiate new and continue previously funded
  homeland security and emergency operations
  preparedness efforts
• Planning
• Equipment
• Training
• Exercises

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SHSP

• Notable new authorized expenditures
• Planning costs associated with HSPD-8
  implementation/adoption
• Planning costs associated with NIMS
  implementation/adoption
• Modifying state and local plans to align with NRP
  coordinating structures, processes, and protocols
• Developing/updating resource inventory assets in
  accordance with typed resource definitions issued
  by NIMS Integration Center (NIC)
• Design state and local geospatial data systems
• Development or enhancement of COOP/COG plans
• Development or enhancement of existing
  catastrophic incident response and recovery plans

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Eligible Categories

• Planning
• Mutual aid (all entities receiving any grant
  funded equipment or support must be signatories
  to Statewide Mutual Aid Agreement)
• EOPs and procedures
• Terrorism prevention / deterrence plans
• Response and recovery plans
• Cyber risk mitigation plans
• Communications protocols
• Family preparedness

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Eligible Categories

• Planning
• Vulnerability assessments
• COOP/COG plans
• Staff / Consultants
• Equipment
• All 21 categories of CBRNE equipment
• ODP, Terrorism, and CBRNE Training
• implementation/adoption of NIMS
• HSEEP Exercises
• MA (no more than 2.5 of local grant award)

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Law Enforcement Terrorism Prevention Program
(LETPP)

• Eligible areas
• Planning
• Operational Activities
• Equipment
• Training
• Exercises\
• MA (no more than 2.5 of local grant award)

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LETPP

• Provides funds for same 5 activity areas as FY04
• Information sharing to preempt terrorist attacks
• Target hardening to reduce vulnerability
• Threat recognition
• Intervention activities
• Interoperable communications
• Contractors/consultants for information/intelligen
  ce sharing groups or intelligence fusion centers
• Designing/developing state and local geospatial
  data systems
• Costs associated with implementation/adoption of
  NIMS
• Operational costs capped at 25 of gross grant
  award
• MA (limited to 2.5 of total local grant award)

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Citizen Corps

• Administered in S.C. by SCEMD
• Allowable expenditures
• Planning (including evaluation, public
  education/outreach, and citizen participation in
  volunteer programs/activities)
• Equipment
• Training
• Exercises
• MA (limited to 2.5 of total local award)

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EMPG2,761,710

• Administered in S.C. by SCEMD
• Provides support for essential expenses
  including
• Salaries, benefits, equipment, supplies,
  maintenance of facilities, and other necessary
  costs of state and local emergency management
  departments and agencies
• 50 cash or in-kind match requirement
• Funds are expected to support
• Emergency Management Organization Program
• Homeland Security Assessment and Strategy
  Integration
• NRP/NIMS
• Achieving Emergency Management Accreditation
  Program (EMAP) Standards

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MMRS227,592

• Funds will be administered by the City of
  Columbia for the established MMRS
• Allowable expenditures
• Homeland Security Assessment and Strategy
  Integration
• NRP and Planning Scenarios
• 8 Capability Focus Areas, including
• Radiological medical and health effects
  preparedness
• Quarantine and isolation preparedness
• Pharmaceutical cache management and status
  reporting

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2005 State LETP Grant AllocationsIn Support of
County Needs
Fusion Center/SCIEX Development 435,600 Orange
Alert Overtime Set-Aside 228,042 Regional EOD
Enhancements 800,000 Specialized Law
Enforcement Training 500,000 Specialized Law
Enforcement Exercises 500,000 Allocation for
Counties 2,460,000
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2005 State SHSP Grant AllocationsIn Support of
County Needs
Regional and County CART Teams 106,500 Fusion
Center/SCIEX Development 224,400 PAL 800
Portable Radios (EMS) 176,460 WMD Operations
Level Training (EMS) 364,000 USAR Type I
Training/Exercise/Equip 510,000 USAR Type II
Training/Exercise/Equip 340,000
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2005 State SHSP Grant AllocationsIn Support of
County Needs
Fire Service NIMS/ICS Training 79,500 EOC
Enhancements 460,000 COBRA
Basic/Advanced 705,000 Response
Operations-WebEOC 150,000 WMD Exercise
Program 727,368 Part-time Fire Service
Planner 36,044
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2005 State SHSP Grant AllocationsIn Support of
County Needs
Air Compression/Supply Units 600,000 Rehabilit
ation Vehicle 300,000 GIS Server for
Geospatial Data 360,725 Allocation for
Counties 8,325,017
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HSGP Implementation Schedule

• All State and County applications must be
  received by SAA - SLED in Columbia on or before
• Deadline March 11, 2005
• Staffing, refinement of grants submitted to
  determine eligibility, and grant award process
• March 11- April 29 (approximately)
• Grant Performance Period Starts (SHSP, LETPP,
  CCP)
• May 1 (Estimated release of all funds by SAA)
• Release of funds is contingent upon Federal Grant
  Award to State!

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FY05 Critical Issues

• NIMS Implementation
• Statewide Mutual Aid Agreement Signatory
  Requirements
• Concerns from some local agencies that they were
  excluded from the process and funding
• Need improved reporting of Exercise
  Notifications, After Action Reports, and
  application of AAR results in local plans and
  future exercises
• Improved maintenance of training records and
  equipment inventories locally

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Grant Implementation

• Risk / threat based programming should be
  considered within County Grants
• Requires an active/involved Project Director for
  each program (SHSP LETPP)
• Applications must represent needs of county as a
  whole as determined by County Needs Assessment
  Committee
• Insufficient funding for each individual agency
• Must include all needs identified by
  municipalities and disciplines
• Must be determined a priority for funding by
  County Needs Assessment Committee
• All activities must support State Homeland
  Security Strategy
• Should further develop regional response
  strategies

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SHSP and LETPP Applications

• See Sample
• Contact Information
• Description of Project
• Coordination Efforts
• Work Plan
• Goal/Objective (from Strategy)
• Implementation Steps
• Jurisdictional Impact
• Project Budget(s)
• Summary Budget

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Grant Program SAA Contacts
Stan McKinney 803-896-7203 smckinney_at_sled.sc.go
v Lisa Nine 803-896-7021 lnine_at_sled.sc.gov
Chris Simpson 803-896-7243 csimpson_at_sled.sc.g
ov Donna Strange 803-896-7089 dstrange_at_sled.
sc.gov Kim Paradeses 803-896-7231 kparadeses_at_s
led.sc.gov Grant Info on SLED Web
Page http//www.sled.state.sc.us (listed under
HLS Grants on main menu)
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CTCC Regional Planners

• James Flowers
• 803-360-8607
• jflowers_at_sled.sc.gov
• Planner/Coordinator -- Pee Dee
• George McKinney
• 803-360-8611
• gmckinney_at_sled.sc.gov
• Planner / Coordinator -- Piedmont

• Jennie Temple
• 803-360-8595
• jtemple_at_sled.sc.gov
• Planner / Coordinator -- Low Country
• Bob Connell
• 803-360-8619
• rconnell_at_sled.sc.gov
• Planner / Coordinator -- Midlands

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Web Based Resources

• SLED Homeland Security
• www.sled.state.sc.us
• DHS Office for Domestic Preparedness
• www.ojp.usdoj.gov/odp
• Responder Knowledge Base (RKB)
• http//www1.rkb.mipt.org
• System Assessment and Validation for Emergency
  Responders (SAVER)
• http//saver.tamu.edu
• Lessons Learned Information Sharing (LLIS)
• http//www.llis.dhs.gov

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Thank You!