Patient Study Calendar In Action: An Introduction for Users A Tool Demonstration from caBIG

1
Patient Study Calendar In Action An
Introduction for UsersA Tool Demonstration
from caBIG

• John Cummins and Sean Whitaker,
• Northwestern University
• April, 2008

2
Agenda and Goal

• Overview and Introduction to Patient Study
  Calendar
• Patient Study Calendar Functionality
• Resources and Next Steps

The goal of this demo is to introduce you to the
capabilities and benefits of a tool that is
available for adoption from caBIG. You can
also adapt your existing tool to become caBIG
compatible, or set up your tool to interface
with this one.
3
Introduction to Patient Study Calendar
4
How Patient Study Calendar fits into the Clinical
Trials Enterprise
5
How PSC Works with Other Tools within caBIG
Clinical Trials Suite
6
Using Patient Study Calendar Who and Why?

• Target Users Clinical research coordinators and
  their managers
• Core Functions / Modules
• Template creation
• Schedule creation
• Schedule management
• Reporting

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Demonstration of Patient Study Calendar
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A Quick Preview Key Functions and Benefits of
Patient Study Calendar

• Subject Coordinator dashboard
• View aggregated schedules per coordinator
• Subject schedule
• Manage an individual patients schedule
• Study template
• Create a template to represent activities of a
  study
• Reporting
• View PSC data in many ways

• Adopters of PSC
• Northwestern University
• Mayo Clinic
• Thomas Jefferson University
• With special thanks to
• Akaza Research
• SHOA
• UAMS
• UVA
• Virginia Hetrick
• WFU

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A Quick Review Key Functions and Benefits of
Patient Study Calendar

• Template creation ensuring consistent
  interpretation of protocol
• Automatic generation of patients schedule
• Easily manage changes to patients schedule
• Manage coordinator workload
• Flexible reporting

• Clarifying Tool Boundaries. No tool meets all
  user expectations. Here are some functions that
  are outside the scope of this tool.
• Clinical scheduling
• Eligibility
• Randomization
• Evaluation of conditions/populations

10
Getting Started A Glance at the Technology

• Tool Platform PSC requires a server and a
  database. End users need only a web browser
  (Firefox or IE7).
• Key Prerequisites PSC will run on any server
  platform. It requires a database connection
  (Oracle 9i or 10g, PostgreSQL 8.1 or 8.2, and now
  supports MS SQL Server thanks to UAMS) and a java
  servlet container. Installation and initial
  configuration should be simple for a system
  administrator.
• End User Readiness PSC is intended to be used
  by clinical research coordinators and their
  managers. No special IT skills are required, but
  basic knowledge of study protocols and patient
  management is. Users will be comfortable with
  PSC after a couple hours of use.

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Resources and Next Steps
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Adopting PSC Release Timeline and Future Plans

• Release Information
• Version 2.0.3, April 28, 2008
• Stable, in use at adopter site. Active
  development continues.
• Development Schedule
• Version 2.1 coming May 2008 (interface
  enhancements, reporting, notification system)
• Currently identifying/prioritizing new features
• Reuse parts of the template
• Template subscription service
• Configurable reporting
• Configurable activity types
• Support Available
• studycalendar-adopters_at_gforge.nci.nih.gov

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The Next Step Accessing Online Resources
PSC Online
Tool Landing Page https//cabig.nci.nih.gov/tools/PatientStudyCalendar
Access to Demo Passwords and Logins https//vera.bioinformatics.northwestern.edu/studycalendar
Software Development Project Site http//gforge.nci.nih.gov/projects/studycalendar/
PSC Elaborators LISTSERV Signup http//gforge.nci.nih.gov/mailman/listinfo/studycalendar-elaborators
Current documents http//gforge.nci.nih.gov/docman/?group_id31
NCI Center for Bioinformatics Applications Support ncicb_at_pop.nci.noh.gov
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Thanks for Attending!

• Wed like to know what you think!
• Did you get useful information from this
  presentation?
• What additional information or future
  presentation topics would you like to see?
• Send your feedback to caBIGconnect_at_cancer.gov