MEETINGS

1
MEETINGS

• An introduction

end show
2
MEETINGS

• MEETINGS are a gathering of people for a purpose.
• Meetings can be either formal or informal

3
Types of Meeting

• There are 2 main types of meetings

• Informal Meetings

Formal Meetings
These are held all the time in business. These
can range from the weekly Sales Team meeting to
the Personnel Manager meeting with a member of
staff to decide on his holidays.
These are normally held for a specific purpose
and at regular intervals. Eg an AGM or monthly
Board Meeting These must follow rules.
back to questions
4
Annual General Meeting

• All public limited companies must hold an annual
  general meeting to which all shareholders are
  invited
• The AGM is required by law and the regulations
  are laid down by the companies Act
• The AGM gives the shareholders the opportunity to
  discuss the performance of the company during the
  year, discuss the future plans and elect office
  bearers

back to questions
5
Extraordinary General Meeting

• A meeting open to all shareholders
• Normally called to discuss special business which
  cannot be held over until the next AGM

back to questions
6
Board Meeting

• A regular meeting of the Board of Directors to
  discuss strategic and tactical decisions relating
  to the business

back to questions
7
Committee Meeting

• Committees are formed to carry out certain tasks
  and report back to the Board of Directors
• Meetings are held to look at certain issues and
  make recommendations to the Board of Directors
• Eg whether the company should expand into a
  particular market

back to questions
8
Why are meetings important?

• They provide an opportunity for people to have a
  face-to-face discussion for
• the exchange of information and views
• the delegation of tasks and responsibilities
• a shared approach to problem solving
• making decisions

Effective meetings often produce better ideas,
plans and decisions than a number of individuals
working alone.
back to questions
9
Effective meetings must be

• Well organised and well run

This is why the role of the Secretary and the
role of the Chairperson are crucial for a
successful meeting
back to questions
10
Making arrangements for Meetings

• An important part of the Secretarys role prior
  to any meeting is
• the selection of a venue for the meeting.

Meetings can be held on the organisations
premises (internal) or at an external venue
back to questions
11
Revision Questions
Try to answer the questions on the next few slides
To the questions
If you need help to answer them then click on the
action button next to each question.
12
Revision Questions 1 2
What are the 2 main types of meeting?
Give 2 examples of each type of meeting.
next question
13
Revision Questions 3
What do the letters AGM stand for.
Describe this type of meeting.
next question
14
Revision Questions 4
What is meant by an Extraordinary General Meeting?
next question
15
Revision Questions 5
A Board Meeting is a type of meeting. Describe
what is meant by this type of meeting.
next question
16
Revision Questions 6
What is meant by a Committee Meeting?
next question
17
Revision Questions 7 8
Meetings provide an opportunity for face-to-face
discussion. What 4 things can a meeting be used
for?
Why are decisions made at meetings often more
effective than individuals working alone?
next question
18
Revision Question 9
Name the 2 people who are crucial to the
effective running of a meeting?
next question
19
Revision Question 10
Who is most likely to choose the venue for a
meeting?
next question
20
The End