Department of Foreign Affairs

1
Department of Foreign Affairs

• Strategic Plan
• 2008-2011
• Presentation to the
• Parliamentary Portfolio Committee on Foreign
  Affairs
• 12 March 2008

2
DFA STRATEGIC PLAN 2008-2011

• INTRODUCTION
• The Strategic Plan doc covers the strategic
  thrust of the work of the Department in the 2008
  2011 MTEF
• Our work continues to be guided by the decision,
  priorities and policy guidelines emanating from
  the January Cabinet Lekgotla and the State of the
  Nation Address
• The Strategic Plan document has thus been
  developed guided by the amended Chapter 5 of the
  Treasury Regulations in terms of Section 76 of
  the PFMA
• Political guidance given by the Minister and
  Deputy Ministers has been invaluable in the
  development of the Plan

3
DFA STRATEGIC PLAN 2008-2011

• STRATEGIC THRUST OF DFA FOR 2008 - 2011
• The work of the DFA remains anchored on the
  following overarching priorities
• Consolidation of the African Agenda
• Strengthening of South-South Co-operation
• Strengthening of North-South Co-operation
• Participation in the Global System of Governance
• Strengthening of Bilateral and Economic Relations
• This work is supported by the following
  activities
• Organisational Strengthening
• Organisational Support
• Rendering of Professional Services

4
DFA STRATEGIC PLAN 2008-2011

• Consolidation of the African Agenda
• SAs work will continue to focus on the
  strengthening of African institutions both at
  regional and Continental level
• AU and its structures
• Implementation of NEPAD
• Strengthening of SADC
• Contribution to Post Conflict Reconstruction and
  Development (PCRD)
• Contribute towards peace, security and stability
  in Africa
• Strengthen Bilateral Relations with all African
  countries
• Support the hosting of the 2010 FIFA World Cup

5
DFA STRATEGIC PLAN 2008-2011

• Consolidation of the African Agenda
• On the strengthening of the AU and its
  structures- we will continue with efforts aimed
  at
• Harmonisation and rationalisation of RECS
• Consolidate support to PAP
• Construction of the Building set to start in the
  current financial year
• Need to also engage in evolving debate on the
  eventual role of PAP ( Advisory legislative)
• Operationalisation of AU Financial Institutions
  and African Courts
• Engagement of the African Diaspora
• SA to host Summit in October 08
• Strengthen AU-EU Relations

6
DFA STRATEGIC PLAN 2008-2011

• Consolidation of the African Agenda
• Support the implementation of NEPAD
• Co-ordination internally in SA
• Manage the African Renaissance Fund
• Continue to advocate for the mobilisation of
  continental resources
• SADC
• SA is taking over as Chair of SADC in August 2008
• This presents both opportunities and challenges
  as the region faces unique challenges as it
  advances regional integration
• It is clear that we have to focus on
  strengthening bilateral ties with each SADC
  country as a pre-requisite for the success of our
  efforts

7
DFA STRATEGIC PLAN 2008-2011

• Consolidation of the African Agenda
• SADC
• At a strategic level, SA has a vested interest in
  a successful integration agenda in the region
• Individual SADC member states have to confront a
  variety of challenges largely imposed by their
  objective economic situations which are currently
  impacting negatively on the need for singularity
  of purpose and action to advance regional
  development
• We also have a SADC that has residual areas of
  instability that require careful management as we
  move forward
• By far - the most immediate challenges are to
  engage and redirect the Integration agenda so
  that it truly advances regional development and
• Encourage peace and stability in the region

8
DFA STRATEGIC PLAN 2008-2011

• Consolidation of the African Agenda
• SADC
• Focus of SAs Chairship will thus be to
  contribute to the strengthening of SADC both in
  terms of capacity and implementation of its
  programmes
• The current integration debate coupled with the
  developments around the EU-EPA negotiations will
  also be a key area of focus
• Elections will also take place in several SADC
  countries in the MTSF with Angola and Zimbabwe
  set to have their elections in 2008
• SA will send its observers to these elections as
  part of the SADC contingent

9
DFA STRATEGIC PLAN 2008-2011

• Strengthen South South Co-operation
• Our work in this area will focus on the
  strengthening of SAs engagement in multilateral
  organisations of the South such as the G-77 and
  China, and NAM
• We will also engage with other south-south
  groupings such as IBSA, NAASP, IOR, FOCAC, and
  Africa-South America Forum
• The growing interest amongst emerging developing
  countries to have structured engagements with the
  African continent has resulted to the formation
  of the Africa- India Forum which will be
  inaugurated in April 2008 in New Delhi, India

10
DFA STRATEGIC PLAN 2008-2011

• Strengthen South South Co-operation
• More on IBSA
• SA hosted 2nd IBSA Summit last October and will
  host a Ministerial Meeting in March 08 in
  preparation for the 3rd Summit to be hosted by
  India later this year
• Marked expansion of areas of co-operation
• People to people dimension include
• Womens Forum
• Parliamentary Forum
• Journalist Programme
• Social Development/ Civil Society Forum
• Also academia and Business

11
DFA STRATEGIC PLAN 2008-2011

• Strengthen North South Co-operation
• SAs engagement with the North is largely
  informed by the
• imperative of advancing the African Agenda as
  well as broader
• development interest of the South
• G-8
• TICAD

12
DFA STRATEGIC PLAN 2008-2011

• Participate in the Global System of Governance
• SAs engagement in the global system of
  Governance will continue to cover the political,
  economic and social spheres of our work
• Whilst our engagement as non-permanent member of
  the UNSC will lapse at the end of 2008
• We will continue to advance our engagements in
  other key areas of UN work
• One of the key areas will be advancing the reform
  of the UN
• Another key issue that is proving highly topical
  in multilateral debates especially due to its
  cross cutting nature and impact is Climate Change
• Govt is seized with the matter and necessary
  co-ordination with key Departments is done
  through the IRPS Cluster

13
DFA STRATEGIC PLAN 2008-2011

• Participate in the Global System of Governance
• Briefly on SAs focus in the 2nd year of UNSC
  seat
• We will build on the achievements of 2007 which
  include inter alia-
• Leadership on African and thematic issues (Sudan,
  Côte dIvoire and the DRC)
• Revitalisation of the debate on Chapter VIII
  institutions and the Council and the need for
  closer co-operation between the AU Peace and
  Security Council and the UN Security Council
• SA co-leadership of the Security Council Mission
  to Africa 2007
• Focus on women in peace and security small arms
  and light weapons
• Promoted African perspectives on Security Sector
  Reform
• Leadership on Timor-Leste
• Active engagement in UNSC subsidiary bodies e.g.
  Counter-Terrorism Committee and 1540 Committee on
  weapons of mass destruction and non-State actors

14
DFA STRATEGIC PLAN 2008-2011

• Participate in the Global System of Governance
• UNSC seat 2008
• Particular focus will be
• To further advance the theme of enhancing
  co-operation between the United Nations and
  regional organisations in particular the AU
• Under SAs Presidency of the UNSC in April 2008
  a joint meeting of the UNSC and the AUPSC has
  been organised
• We will also continue to advocate for more
  transparent and democratic working methods and
  procedures in the UNSC
• We are also continuously conscious of the
  setbacks we experienced in our first year
  particularly the negative media coverage over
  SAs positions (Myanmar, Iran, listing of South
  Africans on UNSC terror list)
• A communications strategy has now been developed
  to address this challenge

15
DFA STRATEGIC PLAN 2008-2011

• Participate in the Global System of Governance
• Key Substance Issues in 2008
• Kosovo
• Visit by Counter-Terrorism Committees expert
  support structure to South Africa (mid-2008)
• Renewal of 1540 mandate
• Iran Middle East Lebanon/Syria
• DRC Sudan Western Sahara

16
DFA STRATEGIC PLAN 2008-2011

• Disarmament, Non-Proliferation Arms Control
• Active role in disarmament, non-proliferation and
  arms control in relation to both WMD and
  conventional weapons
• Promote and support non-proliferation of WMD,
  whilst guarding against controls becoming a means
  to deny countries access to advanced technologies
• Active engagement in fora (IAEA UNSC) dealing
  with situations of concern, including Iran and
  the DPRK
• Promote principled positions on the inalienable
  right of all States to pursue advanced
  technologies for peaceful purposes need to
  preserve the credibility of the relevant
  multilateral institutions (IAEA) and the UNSC
  pursue peaceful, negotiated solutions to address
  security concerns

17
DFA STRATEGIC PLAN 2008-2011

• Middle East Peace Process
• South African profile increased over the last
  year as witnessed in
• Hosting of the UN Africa Meeting on the Question
  of Palestine - May 2007
• US invitation to attend the Annapolis Peace
  Conference November 2007
• French invitation to attend the Paris Donors
  Conference in aid of Palestinian reconstruction
  and development December 2007
• Hosting of PNA caretaker Foreign Minister and
  Palestinian Ambassadors serving in Africa-
  scheduled for April 2008
• Moving Forward
• South Africa will remain involved in capacity and
  institution building in Palestine (On a bilateral
  basis as well as through the IBSA and NAASP
  forums)
• DFA maintains that Palestinian unity is a
  pre-requisite for progress in resolving the
  Arab-Israeli conflict. Will engage with
  Hamas/Fatah based on the principals of the Spier
  process
• South Africa will maintain pressure for Annapolis
  Process follow up Conference in Russia to take
  place and for the Israel-Syria negotiation track
  to be opened

18
DFA STRATEGIC PLAN 2008-2011

• Strengthen Political and Economic Relations
• Focus of SAs bilateral engagements has
  traditionally been on the consolidation of
  political relations
• With bilateral political relations largely
  solidified
• Key challenge is to leverage SAs extensive
  global diplomatic reach international political
  standing to advance the countrys economic
  interests
• The focus during the MTSF will be on
  strengthening of economic diplomacy in order to
  respond the government's priority of growing the
  economy to address our socio-economic challenges
• Bilateral relations with partners both in
  developed and developing countries will continue
  to be utilised to identify opportunities for
  strengthening on co-operation

19
DFA STRATEGIC PLAN 2008-2011

• Strengthen Political and Economic Relations
• In order to advance this objective - it was
  imperative to harness our efforts across all
  spheres of govt
• A co-ordination mechanism has now been
  established which will pool our international
  engagement efforts in order to leverage resources
  better
• We have also developed a marketing strategy
  framework which amongst others seeks to improve
  the projection of SA abroad
• China has been identified as a first test case
  for country wide co-ordination of SAs
  international work

20
DFA STRATEGIC PLAN 2008-2011

• Strengthen Political and Economic Relations
• With the engagement with China, three events have
  been chosen-
• 2008 Celebrations of 10 years of SA-China
  diplomatic relations
• 2010 Shanghai World Expo
• Partnership for Growth and Development (led by
  dti)

21
DFA STRATEGIC PLAN 2008-2011

• Strengthen Political and Economic Relations
• China - 2008 Celebrations of 10 years of SA-China
  diplomatic relations
• Three phased approach
• Phase I SA Weeks 07 to 29 April 2008
• Cultural events in 4 cities (Beijing, Shanghai,
  Hong Kong, Guangzhou) Political Seminars
  Celebrations of the South African National Day,
• Phase II SA participation in Beijing Olympics
  during August 2008
• Hosting of SA hospitality suite branded eKhaya,
  at one of the main venues (led by Sports and
  Recreation)
• eKhaya will serve to promote SA and sustain the
  momentum of the Celebrations
• Phase III October November 2008
• The final phase will take place in October to
  early November 2008 during President Mbekis
  State Visit
• The Presidents State Visit will coincide with
  Trade Expos, to be held in Beijing, Guangzhou,
  Hong Kong and Shanghai

22
DFA STRATEGIC PLAN 2008-2011

• Strengthen Political and Economic Relations
• Overall the focus of our bilateral engagements is
  on strengthening of political relations
• We will use the infrastructure of our Missions in
  every region
• In Africa (46 Missions in 43 countries)
• In Asia (18 Missions in 14 countries)
• In the Middle East (12 Missions in 10 countries)
• In Europe (26 Missions in 22 countries)
• In the Americas (17 Missions in 10 countries)
• We will also engage with representatives of these
  countries in SA

23
RESOURCE ALLOCATION
24
DFA STRATEGIC PLAN 2008-2011 3 YEAR SPENDING
PATTERN OF THE DEPARTMENT
Financial Years Budget R000 Actual Expenditure R000 Variance R000 Spent
 2005/2006 2, 693,766 2,644,347 49,419 98.2
2006/2007 3,042,149 2,944,679 97,470 96,8
2007/2008 (Projected expenditure) 4,119,063 4,036,682 82,381 98
25
DFA STRATEGIC PLAN 2008-2011

• 2008 MTEF BUDGET ALLOCATIONS
• The approved MTEF budget allocations for the
  department is as follow
• 2008/09 R4 340 708 billion
• 2009/10 R5 162 615 billion
• 2010/11 R4 983 406 billion

26
2008 MTEF REQUESTS
Budget proposals Amount requested R 000 Amount approved R 000 Variance R 000
Increased capacity in Missions- Asia and Africa 74,000 22,000 52,000
Foreign Service Dispensation 68,000 56,000 12,000
Strengthening of the department 100,000 0 100,000
Chairing of SADC 35,000 18,000 17,000
Diaspora 80,000 80,000 0
Inflation Adjustment 0 57197 0
27
OVERVIEW OF 2008/09 BUDGET
Budget proposals Amount requested R 000 Amount approved R 000 Variance R 000
African Renaissance Fund 200,000 33,000 167,000
Infrastructure - Washington 70,000 20,000 50,000
 TOTAL 627,000 286,000 341,000
ADJUSTMENTS TO BASELINE    
Exchange rate gains   166,000
Baseline efficiency savings   23,333
TOTAL 530,000
28
Schedule of proposed budget for 2008/09 cont..
Branch Compensation of Employees Goods and Services Cap Exp. Total
Management 30,089 48,055 253 78,397
Human Resources MGT 47,521 67,413 - 114,934
FSI PRAU 25,909 31,929 - 57,838
Corporate Services 103,095 186,441 356,435 645,971
TOTAL Programe 1 206,614 333,838 356,688 897,140
29
Schedule of proposed budget for 2008/09 cont...
Branch Compensation of Employees Goods and Services Cap Exp. Total
Americas HO 16,248 7,897 0 24,145
Americas Mission 135,455 123,888 6,667 266,011
Europe HO 19,885 6,125 0 26,010
Europe Missions 365,263 226,714 8,915 600,895
Sub-total 536,851 364,624 15,582 917,061
30
Schedule of proposed budget for 2008/09 cont..
Branch Compensation of Employees Goods and Services Cap Exp. Total
Multilateral Missions 48,165 39,581 2,227 89,973
Multilateral HO 39,060 18,088 32 57,181
Sub-Total 87,225 57,669 2,259 147,154
Africa Multilateral HO 17,407 188,434 181 206,022
Africa Multilateral Mission 14,059 12,946 0 27,005
Sub-Totals 31,466 201,380 181 233,027
31
Schedule of proposed budget for 2008/09 cont..
Branch Compensation of Employees Goods and Services Cap Exp. Total
Africa Bilateral HO 36,348 33,510 166 70,151
Africa Bilateral Mission 288,043 243,297 27,971 559,311
Sub-Total 324,391 276,807 28,137 629,462
Asia HO 28,178 15,100 0 43,278
Asia Missions 181,005 197,446 15,557 394,009
Su-Total 209,183 212,546 15,557 437,287
32
Schedule of proposed budget for 2008/09 cont..
Branch Compensation of Employees Goods and Services Cap Exp. Total
Public Diplomacy 21,129 13,707 1,045 35,881
State Protocol 47,079 56,405 7,000 110,484
Programme 3 68,208 70,111 8,045 146,365
NAASP 33,000 33,000
PAP-Building 145,000 145,000
UNDP-Rentals 10,348 10,348
Foreign Services Dispensation 56,000 56,000
33
Schedule of proposed budget for 2008/09 cont..
Transfers and Subsidies Transfers and Subsidies 2008/09
African Renaissance Fund   398,925
African Union   152,922
African, Caribbean and Pacific Membership Fee   3,650
Bacterial and Toxic Weapons Convention   458
Bureau of International Exposition Membership Fees   27
Commonwealth Membership Fees   17,745
Comprehensive Test Ban Treaty   5,518
Group of 77 Countries   105
Humanitarian Aid   17,072
India Brazil South Africa Trust Fund   7,378
Indian Ocean Rim Research Centre   133
New Partnership for Africa's Development   31,620
34
Schedule of proposed budget for 2008/09 cont..
Transfers and Subsidies Transfers and Subsidies 2008/09
Organization for Economic Co-operation and Development   216
Other International Organizations   1,032
Perrez-Guerrero Trust Fund   56
South Centre   1,107
Southern African Development Community Membership Fees   30,789
United Nations Human Rights   316
United Nations Children's Fund   211
United Nations Convention on the Law of Sea   527
United Nations Development Programme   1,052
United Nations Development Programme Local Office Costs   5,200
United Nations Technical Co-operation   105
United Nations Voluntary Fund for Disability   70
United Nations Membership Fees   79,592
 
TOTAL   755,826
35
DFA STRATEGIC PLAN 2008-2011

• 2008 MTEF ALLOCATIONS
• The non granting of the requested amount by
  National Treasury will impact on the Departments
  ability to achieve its priority objective of
  strengthening and expand our representation in
  Asia and Africa
• Furthermore R100 million was requested because
  the department has over the years experienced
  significant expansion especially between the
  years 1994 and 2001. Consequently cabinet
  approved in 2001 an organisational structure
  reflective of the capacity needed to discharge on
  the departments mandate. The department has
  carefully analysed its baseline and realised that
  given the ongoing filling of vacant posts, the
  operational budget is insufficient to support the
  current establishment

36
DFA STRATEGIC PLAN 2008-2011

• PROPERTY AND FACILITIES MANAGEMENT
• The Department operates both in South Africa and
  in 105 countries and 121 diplomatic missions
  abroad
• The geographic spread and inherent complexities
  place high demands on the Department to provide
  accommodation, facilities, goods and services to
  enable staff to function optimally
• Two Chief Directorates were created to manage the
  processes around accommodation, facilities and
  the provision of goods and services
• The Chief Directorate Property and Facilities
  Management deals
• with all aspects relating to property
  management.
• The Chief Directorate Supply Chain Management
  manages the
• sourcing and provisioning of goods and
  services and the
• management and safekeeping of these goods
  and services

37
DFA STRATEGIC PLAN 2008-2011

• PROPERTY AND FACILITIES MANAGEMENT
• Key focus areas of the Asset Management Plan
• New Head Office
• Department had obtained approval to construct HO
  under PPP
• Construction of the new Head Office commenced in
  September 2007 under an early works contract
• PPP contract negotiations are in the final stages
  
• TA III approval is expected at end of March 2008
• Construction will be completed in March 2009
• The facility will be occupied by the Department
  in March 2009

38
DFA STRATEGIC PLAN 2008-2011

• ASSET MANAGEMENT PLAN
• Challenges facing the Department with new HQ
  project
• Numerous issues raised by Treasury in December
  2007 that impacted on finalisation of the PPP
  agreement
• The securing of adequate funding to continue with
  the early works until TA III approval and
  financial close is achieved

39
DFA STRATEGIC PLAN 2008-2011

• ASSET MANAGEMENT
• Key focus areas
• Acquisition of properties
• For missions abroad three types of accommodation
  are provided
• Chanceries or office accommodation
• Official Residences for Heads of Missions
• Staff housing for all other transferred officials
  
• The majority of these properties are currently
  rented
• Current rental costs are considerably high and
  are expected to increase significantly in the
  future
• A strategy was approved to methodically purchase
  properties abroad

40
DFA STRATEGIC PLAN 2008-2011

• ASSET MANAGEMENT
• Focus of the property acquisition strategy
• P5 (UN Security Council), G8
• Cities where multilateral organisations are
  located
• SADC and other strategic partners
• Strategic partners, e.g. IBSA
• In 2008/09 properties will be acquired in India,
  Kenya, USA and Japan.
• Refer to page 55 of the Strategic Plan for more
  details
• For details of acquisitions in 2009/10 and
  2010/11 refer to pages 57 and 59 of the Strategic
  Plan

41
DFA STRATEGIC PLAN 2008-2011

• ASSET MANAGEMENT
• Maintenance of State-owned properties
• More resources have been allocated to address
  maintenance of state owned properties abroad.
• Refer to page 55 of the Strategic Plan for
  details
• Asset Disposals
• The Department of Public Works is authorised to
  dispose off State-owned properties abroad
• The following properties were identified for
  disposal in 2008/09
• Chancery and official residence -Germany, Bonn,
  Official residence Switzerland, Zurich, Official
  residence Brazil, Sao Paulo, Staff housing -
  Namibia, Windhoek and Walvis Bay, Parking bay -
  France, Paris
• These properties were handed over to DPW for
  disposal

42
DFA STRATEGIC PLAN 2008-2011

• ASSET VALUATION
• Valuation Strategy and Project Plan 2008 - 2011
• - Project plan developed and discussed with
  National Treasury
• Asset Categories to be valuated
• - Phase 1 (2008/2009) Land and Buildings,
  Motor Vehicles, Paintings, Sculptures, Oriental
  Carpets, and any other
• works of Art
• Phase 2 and 3 (2009/2011) Computer Hardware,
  Furniture and Equipment (Office and
  Domestic), Audio Visual Equipment, Gardening
  Equipment, and other Equipment
• Valuation will be conducted according to regions
  in the following sequence
• 2008/2009 Head Office together with Europe and
  Americas
• 2009/2010 Asia and Middle East
• 2010/2011 Africa

43
DFA STRATEGIC PLAN 2008-2011

• INFORMATION AND COMMUNICATIONS TECHNOLOGY PLAN
• The focus of the Department for 2008 -2011 will
  be
• Voice over Internet Protocol (VOIP)
• Windows 2003 Advance Server
• Business Process Management (BPM)
• - CMS
• - Diplomatic Immunities and Privileges (DIAP)
  system
• Business Intelligence (BI)
• Modernise DFAs Information Technology
• (Refer to page 64 - 65 of the Strat Plan
  document)

44
DFA STRATEGIC PLAN 2008-2011

• CONSULAR SERVICES
• Priority areas in the next 3 years
• To launch and roll-out the Consular Management
  System (CMS) to missions with VoIP
• To launch the ROSA (Registration of South
  Africans Abroad) application as well as to market
  and promote the usage of ROSA by citizens
  travelling abroad
• Establish and operationalise the Rapid Response
  Team (RRT) to deal with emergencies, involving SA
  citizens abroad
• Continue to provide Consular Services to SA
  citizens and
• Accredit the Consular Training to SAQA standards

45
DFA STRATEGIC PLAN 2008-2011

• SECURITY
• Continue to vet all departmental officials during
  the MTEF period
• Ensure the security of people, information and
  assets/facilities of the department
• Roll out of a security awareness programme to all
  departmental officials (MISS)

46
ORGANISATIONAL STRENGTHENING
47
DFA STRATEGIC PLAN 2008-2011

• REORGANISATION OF BRANCH HCM
• Expanding work of the Department
• Increasing International demands
• Increasing numbers in the Department /- 5 200
  employees (including Locally Recruited Personnel
  in Missions)
• Increased scope of Training and Development
• In order to meet the above-mentioned challenges,
  the Branch HCM was split into Branches namely,
  Human Resources and Training and Research

48
DFA STRATEGIC PLAN 2008-2011Branch HCM
(what was)
Human Resources Branch (Current)
Training and Research Branch (Current)

• People Management
• Effective and efficient processes
• Building Human Resource Capacity

• People Development
• Diplomatic and General Training
• Policy Research and Analysis
• Co-operation with other Diplomatic Academies

49
ORGANISATIONAL ESTABLISHMENT

• Establishment as at 31 December 2007
• Head Office and Missions

50
ORGANISATIONAL ESTABLISHMENT

• Representivity Employment Equity Table

Occupational Band Data MALE MALE MALE MALE FEMALE FEMALE FEMALE FEMALE GRAND TOTAL
Occupational Band Data African Coloured Indian White African Coloured Indian White GRAND TOTAL
Top Management Count 6 0 3 0 0 1 0 0 10
Top Management 60 0 30 0 0 10 0 0 100
Senior Management Count 94 10 14 35 55 3 2 16 229
Senior Management 41 4 6 15 24 1 1 7 100
Prof qualified and experienced specialists and mid-management Count 281 26 31 182 226 18 31 182 977
Prof qualified and experienced specialists and mid-management 29 3 3 19 23 2 3 19 100
Skilled technical / academically qualified workers, junior management, supervisors, foremen, superintendents Count 153 10 10 26 242 17 18 112 588
Skilled technical / academically qualified workers, junior management, supervisors, foremen, superintendents 26 2 2 4 41 3 3 19 100
Semi-skilled / discretionary decision-making Count 128 7 0 3 174 6 1 2 321
Semi-skilled / discretionary decision-making 40 2 0 1 53 2 1 1 100
Unskilled / defined decision-making Count 33 0 0 0 52 0 0 1 86
Unskilled / defined decision-making 38 0 0 0 60 0 0 2 100
Total Count   695 53 58 246 749 45 52 313 2211
Total   31 2 3 11 34 2 2 14 100
The total number 2211 excludes 3 Political
Office Bearers
51
ORGANISATIONAL ESTABLISHMENT
Occupational Band Data MALE MALE MALE MALE FEMALE FEMALE FEMALE FEMALE GRAND TOTAL
Occupational Band Data African Coloured Indian White African Coloured Indian White GRAND TOTAL
Top Management Count 6 0 3 0 0 1 0 0 10
Top Management 60 0 30 0 0 10 0 0 100
Senior Management Count 94 10 14 35 55 3 2 16 229
Senior Management 41 5 6 15 24 1 1 7 100
Middle management Count 281 26 31 182 226 18 31 182 977
Middle management 29 3 3 19 23 2 3 18 100
Below Assistant Director Count 314 17 10 29 468 23 19 115 995
Below Assistant Director 32 2 1 3 47 2 2 11 100
Total Count   695 53 58 246 749 45 52 313 2211
Total   31 2 3 11 34 2 3 14 100
Disability Data MALE MALE MALE MALE FEMALE FEMALE FEMALE FEMALE GRAND TOTAL
Disability Data African Coloured Indian White African Coloured Indian White GRAND TOTAL
Disability Count 8 0 2 11 7 1 0 4 33
Disability 24 0 6 34 21 3 0 12 100
The total number 2211 excludes 3 Political
Office Bearers The number of disabled people
are included in the total number 2211
52
DFA STRATEGIC PLAN 2008-2011

• Employment Equity Organisational Culture
• Implement and monitor the Employment Equity plan
• Share the survey results in Missions, for both
  transferred employees and the Locally Recruited
  Personnel.
• Develop and implement interventions to enhance
  the organisational culture of the Department.
  (Head Office and Missions)
• Facilitate the implementation of the Departmental
  Service Delivery improvement Plan

53
DFA STRATEGIC PLAN 2008-2011

• Talent Management
• Develop and implement the DFA HR Capacity
  Building project
• Flexible organisational arrangements e.g.
  specialised Units
• Succession plan
• Strategic Language Development Plan
• Implement the career management framework and
  establish a web-based Career Centre
• Design and implement the career paths for the
  first 5 years in DFA e.g. Cadets and Line
  function new entrants.
• Continue with Employer Branding activities

54
DFA STRATEGIC PLAN 2008-2011

• Employee Health and Wellness
• Implement a robust Employee Health and Wellness
  strategy
• Implement the pre and after posting debriefing
  sessions for families
• Improve processes and programmes to intensify
  support to transferred employees and their
  spouses
• Implement an on-line health and wellness
  programme called e-Care system
• Implement the results of the HIV and AIDS
  Knowledge, Attitudes and Practice (KAP) survey

55
DFA STRATEGIC PLAN 2008-2011

• TRAINING AND RESEARCH BRANCH
• Two Chief Directorates FSI and PRAU are in
  process of being reconstituted into a single
  Branch
• Proposed new name - Diplomatic Academy

56
DFA STRATEGIC PLAN 2008-2011

• TRAINING AND RESEARCH BRANCH
• The Branch will pursue the following two main
  objectives
• Train and develop employees of the DFA to
  contribute to Governments priority programmes
  and to contribute to the enhancement of
  individual and organisational programmes and
• To conduct research and analysis on issues
  pertaining to South Africas foreign policy
• These objectives are underpinned by the following
  strategic priorities for the next three years
• Training and Development of competent diplomats
• Research and Analysis on issues pertaining to
  South Africas foreign policy
• Networking and Partnership with relevant
  stakeholders
• Capacity Building and Development for SADC and
  the AU and
• Retain intellectual capacity and develop
  mentoring and coaching mechanisms

57
DFA STRATEGIC PLAN 2008-2011

• Internal Audit
• Our work in the Dept is supported by a strong
  internal audit system
• Our Internal Audit Unit assists with facilitating
  Risk Assessment
• This work is supported by a very committed Audit
  Committee which plays a very critical monitoring
  and evaluation role in ensuring full compliance
  to the PFMA and other related performance
  obligations and requirements

58
DFA STRATEGIC PLAN 2008-2011

• CONCLUSION
• As indicated in pages 50-52 The Department has
  also developed a Service Delivery Improvement
  Plan for 2008/9 which is meant to address
  implementation issues as we advance our work
• This presentation only lifted some key issues of
  our work and could not cover everything in the
  time allocated
• The DFA Team that has accompanied me will also be
  available to assist in responding to questions

59

• Thank you