Gujarat Technological University: Designing Structure of Technological Universities (DSTU) Research Project

1
Gujarat Technological UniversityDesigning
Structure of Technological Universities (DSTU)
Research Project

• Presentation by
• Dr Rajesh Khajuria
• DSTU Research Team of GTU
• dr.khajuria_at_gmail.com
• Final Workshop on 18th May 2013

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DSTU Research Team Members

• Dr. Akshai Aggarwal
• Dr. Gitesh Joshi
• Dr. Ajitsinh Rana
• Dr. Satendra Kumar
• Dr. K N Sheth

• Dr. Rajesh Khajuria
• Dr. PGK Murthy
• Dr. T D Tiwari
• Dr. Ashish Joshi
• Dr. Trupti Almaula

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HR Skills Council
Manufacturing Sector Ms. Trupti Almoula
Services Sector Mr. Japan Shah
SME Sector Prof. Lalit Chande
NGOs Dr. K.N. Sheth
Education Dr Rajesh Khajuria
  Dr. A.S. Abani
Healthcare Dr. K.N. Sheth
Healthcare Dr. A.S. Abani
Agriculture Co-operative Dr. O. S. Junare
Government Quasi Government Sector Ms. Trupti Almoula
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Presentation Map

• Overview of DSTU Research Project
• Objectives of Study
• Review of existing structure - GTU
• Review and discussion of structure of selected
  institutions
• Process for proposed structure of - GTU
• Inputs by VCs and Registrars of Leading
  Universities of India
• Suggested Structure for GTU
• Conclusion
• Follow up process

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Overview of DSTU Project

• Part I

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Vision

• To make GTU a hub of research, technology and
  entrepreneurship.
• To develop new innovative and revolutionary ways
  to emulate a similar success in education, in
  order to make GTU a world class university.
• To change the educational system in such a way
  that it serves the needs of the people of Gujarat
  .

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Mission

1. To create Institutes and Centers of Excellence
   (CoEs) to impart state of the art education,
   training and research in the field of Science,
   Technology and Management in general.
2. To create capabilities to develop knowledge,
   skill and competence at various levels.
3. To create capabilities to upgrade infrastructure
   of global standard for education, training and
   research in the areas related to Engineering,
   Technology, Science and Management.
4. (Contd.)

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Mission (Contd.)

• 4. To provide inter-relationship for national
  and international participations in the fields of
  Science, Engineering, Technology and Management.
• 5. To establish close linkages with industries
  in order to make teaching, training and research
  at the University, relevant to the needs of
  industries at national and international levels.
• 6. To develop opportunities for
  Inter-constituent collaboration e.g. between MBA
  / Engineering / MCA, or MBA / MCA / Pharmacy.

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Objectives of DSTU Research

• Part II

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Belief in DSTU Research

• We at GTU believe, it is the NEED of the hour to
  develop proper Organization Structure, deploy
  necessary Manpower, and develop a system of
  Governance by which GTU is able to well integrate
  education, training and research in its four
  disciplines namely
• Engineering
• Pharmacy
• Management and
• Computer Application
• At the level of Diploma, Degree, PG and Research
  Programs

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Organization Structure

• Organizational structure is essentially how job
  tasks are formally divided, grouped and
  co-ordinated.
• Top Management needs to address 6 key elements
  when they design an Organizational structure
• work specialization
• departmentalization
• chain of command
• span of control
• centralization decentralization, and
• formalization
• Daft R L

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Objectives of DSTU Research - 1

• To develop a system of governance by which GTU is
  able to integrate education, training and
  research in its four disciplines namely
• Engineering
• Pharmacy
• Management and
• Computer Application
• At the level of Diploma, Degree, PG and Research
  Programs

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Objectives of DSTU Research - 2 - 3

• To identify those organizational components which
  are needed to pursue the objectives of GTU, and
  to monitor its activity related to admission,
  education, training, research, industry
  interface, inter-institute and international
  collaborations, more effectively and efficiently.
• To sensitize the members in all the institution
  at all the level and to encourage them to put in
  their best efforts in making GTU a World Class
  Technological Institution.

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Review of Existing Structure _at_ GTU

• Part III

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Objectives of GTU

• GTU was founded in the year 2007 by an Act of
  Gujarat State with the following main objective
• To development the knowledge of science,
  engineering, technology, management and
  environment for the advancement of quality of
  life of the mankind in general, and in relation
  to the domain of engineering and technological
  development and applications.
• The prime object of GTU shall be to create
  Centres and Institutions of Excellence in basic
  and applied science, engineering and technology
  in particular.
• There are 9 (nine) other Objects under the Main
  Object. (Ref. GTU Act, 16.05.2007)

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Review of existing structure - GTU

• The prevailing structure of GTU as per Act is as
  follows

Chancellor
Board of Governors
Vice Chancellor
Finance Committee
Academic Council
Directors
Deans
Registrar
Other Officers i.e. Controller of Examination,
CAO etc.
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Review and Discussion of Structure of Selected
Institutions

• Part IV

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Review and discussion of structure of selected
institutions

• The DSTU Team reviewed the structure of different
  Technological and other universities /
  institutions under the following FIVE GROUPS OF
  EXPERTS
• Selected Technological Universities of India
• Dr Rajesh Khajuria
• IIT Kanpur
• Dr K N Sheth
• Selected Asian Universities
• Dr PGK Murthy
• Selected Global Universities
• Dr Trupti Almoula
• Ancient Universities of India
• Dr Rajesh Khajuria

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Review and discussion of structure of selected
institutions

• Brief Presentations by each of the FIVE Team
  Leaders are organized in the afternoon session.
• However, I shall very briefly overview some of
  the universities studied by me and discussed in
  our meetings so far.

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Delhi Technology University (DTU)

• Courses offered at DTU are Bachelor of
  Engineering (B.E.), Bachelor of Technology
  (Part-time), Master of Engineering (M.E.), Master
  of Science (M.Sc.), and Master of Business
  Administration (M.B.A), and Doctor of Philosophy
  (Ph.D.)
• The Founder Vice-Chancellor heads the GTU.
• The Registrar reports the V.C.
• The Sr. Asst. Registrar (Finance A/C), the Jt.
  Registrar (Admin) and Security Officer assist the
  Registrar.
• Further, there are 5 Asst. Registrars comprising
  of the following branches General/Store/Purchase,
  Estate, Academics Exams, IRD, and Legal.

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IIT Kanpur
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IIT Kharagpur

• IIT Kharagpur shares a common Visitor (a position
  held by the President of India and the IIT
  Council with other IITs. The rest of IIT
  Kharagpur's organisational structure is distinct
  from that of the other IITs.
• The Board of Governors of IIT Kharagpur is under
  the IIT Council, and has 13 members that include
  representatives of the states of West Bengal,
  Bihar, Jharkhand and Orissa, in addition to other
  members appointed by the IIT Council and the
  institute's senate.
• Under the Board of Governors is the institute's
  director, who serves as the chief academic and
  executive officer of the IIT. He is aided by the
  deputy director.

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Jawaharlal Nehru Technological University,
Kakinada (JNTUK)

• JNTUK is headed by the V.C, assisted by Rector
  and Registrar.
• The Directors are
• Director of Evaluation
• Director of Academic Planning
• Director of Foreign University Alumni Relations
• Director of BICS Chief Engineer
• Director of Institute of Science and Technology
• Director of Research Development
• Director of Faculty Development Centre ..

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Jawaharlal Nehru Technological University,
Kakinada (JNTUK)

• Director of School of Management Studies
• Director of Centre for Equal Opportunity for
  Women Grievances
• Director of Industry-Institute Interaction and
  Placement Training
• Director of Admissions
• Programme Director - Life Science Course
• Programme Director - Pharmacy
• Programme Director - School of Food Technology
  Programme Director - Dept. of Management Studies.

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Technology University of the Philippines (TUP)

• The Technological University of the Philippines
  is governed by a Board of Regents (BOR) composed
  of key stakeholders of the University.
• Do BoG at GTU have key stakeholders of the
  University?
• The Board of TUP is chaired by the Chairman or
  Commissioner of the Commission on Higher
  Education (CHED) and vice-chaired by the
  University President.

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Technology University of the Philippines (TUP)

• The members of the Board are represented by
  various sectors in the country, which include
  the
• Chairman of the House Committee on Higher and
  Technical Education,
• Chairman on Senate Committee on Education and
  Culture,
• the Undersecretary for RD of the Department of
  Science and Technology,
• the Assistant Director General from the National
  Economic and Development Authority (NEDA),
• two representatives from the private sector, and
  the
• three presidents of the Federations of
  Associations in TUP composed of the Alumni
  Association, the Faculty Association, and the
  University Student Government.

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Technology University of the Philippines (TUP)

• The President of the University exercises the
  overall leadership in ensuring that the
  University's efforts are directed towards the
  attainment of the institutional vision, mission,
  goals and objectives of TUP.
• The President works in partnership with the four
  Sectoral Vice Presidents, namely
• VP - Academic Affairs
• VP - Administration and Finance
• VP - Research and Extension, and
• VP - Planning, Development and Information
  Systems.
• Each of the vice presidents is assisted by
  Directors and other officials for the effective
  implementation of their functions.

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Process for Developing Proposed Structure of GTU

• Part V

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Process for proposed structure of GTU

• Establishment of DSTU Committee
• Formation of Core Group of Experts
• Assignment to study Various Institutions
• Presentation Discussion
• Brain Storming Sessions on Drafting proposed
  structure with Hon. VCs and Registrars of some
  leading universities of India and Asia-Pacific
• ----------- Completed So far --------------------
  -------------
• Discussions with Directors of Colleges Today
• Designing Review of Suggested Structure of GTU
• Feedback and further actions..

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Organizational Challenges faced by GTU

• Part VI

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GTU is the Largest University in Gujarat

• For the smooth functioning of a vast University
  like GTU, which caters to the entire field of
  Engineering, Pharmacy, MBA Programs and Computer
  Applications (MCA), a well-designed
  organizational structure is not only essential,
  but absolutely imperative.
• GTU has about 4,00,000 students, a large number
  of Bachelors and Masters programs, and robust
  doctoral programs. It has about 500 colleges
  affiliated from all nooks and corners of Gujarat.
  
• Hence, for such a large University it is quite
  essential that the (proposed) organizational
  structure is developed considering successful
  functioning of Indias, Asias and Worlds some
  of the best Universities and educational
  institutions mentioned in the review.

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Suggested Structure for GTU

• Overall Structure
• Academic Structure (for Schools and Centers)
• Administrative Structure (Head Office / Wings /
  Centers and Schools)
• The suggested Organization Structure for GTU in
  the following slides is for easy understanding,
  and a consensus is being developed by GTUs
  stakeholders DSTU Research Team, VC
  Registrar, and Government of Gujarat

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Matrix of Major Functions _at_ GTU
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Pyramid Structure for GTU
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GTU and Academic Programs
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Challenge is to establish inter-relationships
among GTUs Programs
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Second Challenge is to establish Linkages with
Industries and Global Universities
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Third Challenge is to manage various Pressure
Groups
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Forth Challenge is to Manage Processes of
Teaching Learning
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Therefore

• The suggested or proposed Organization Structure
  for GTU must address Issues
• All four major challenges on one hand, and
• Take GTU to become a world class university to
• Satisfy the educational and employment or
  business needs of our young population in the
  21st Century

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Suggested Structure for GTU

• Part VII

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Suggested Structure for GTU Level 1 - 2
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Suggested Structure for GTU Level 3
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Suggested Structure for GTU Level 3 Details
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Suggested Structure for GTU Level 4 Details
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Suggested Structure for GTU Level 4 Details
Continue
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Regional Centres Region 1
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Schools of University
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Wings at GTU - Committees
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Discussions with VCs and Registrars of Leading
Universities of India and Asia-Pacific

• Part VIII

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DSTU Workshop on 16th June, 2012 at Circuit House

• About 40 Directors and Principals of management
  and engineering college participated in the
  meeting.
• Padmabhusan Dr. P.V. Indiresan, former Director
  IIT Madras, and Dr. A.K. Malik, Registrar of
  South Asia University, and New Delhi also
  participated.
• The Report of the meeting of 16th June is
  available at http//www.gtu.ac.in/circulars/12Jun
  e/report_26612.pdf

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Padmabhusan Dr. P.V. Indiresan, former Director
IIT Madras

• Dr. P.V. Indiresan drew parallel from Vedas
  through various Slokas which signified the
  importance of knowledge, skills and human
  development for the benefit of society at large.
• He appreciated GTU for taking leadership for
  conducting Research Project of DSTU for the first
  time in the country.
• He advised to develop GTU with a vision for 50
  100 years. He said that GTU should aim at
  becoming a world class University like Georgia
  Tech, USA surpassing even the best institutions
  of the country like IITs (and other
  universities), where he taught for 40 years.

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Dr. A.K. Malik, Registrar, South Asia
University, New Delhi

• Dr. A.K. Malik talked about his experiences in
  developing the structure of South Asia University
  (SAU) as a founder Registrar.
• The South Asia University is developed and funded
  by SAARC Countries. Therefore, the admissions are
  at Asia level, based on the quota reserved for
  each country.
• Currently, the SAU offers 6 - 7 PG Programs in
  Humanities. It plans to offer undergraduate
  programs in near future.
• He emphasized the need for developing an
  excellent library with online and print media
  books and journals from whole the world.

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DSTU Workshop on 18th August, 2012 at Circuit
House

• Dr. H. Maheshappa, Honble Vice Chancellor,
  Visvesvaraya Technological University, Karnataka,
  
• Dr. M.L. Ranga, Hon.ble Vice Chancellor Guru
  Jambheshwer University of Science Technology,
  Haryana,
• Prof. V.K.Kathal, Director, Academic Staff
  College, Dr. Harisingh Gour University, Sagar and
  
• Dr. A.K.Malik, Registrar, South Asia University
  were present and there were interesting
  presentations by all the distinguished
  participants.
• Important suggestions were made, saying GTU is
  the first university in India to start DSTU
  Research
• The Report of the meeting of 18th August is
  available at
• http//www.gtu.ac.in/circulars/12Aug/28082012.pdf
  

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DSTU Workshop on 29th Sept, 2012 at GTU
Gandhinagar

• On 29th September, 2012 Dr. A. P. Singh, Dean
  RD and Innovation, Punjab Technological
  University and Core members including Vice
  Chancellor were present and following points were
  discussed
• GTU should promote networking and therefore GTU
  needs matrix Organizational Structure which
  permits joint/multiple ways of working as needed.
  
• College Development Council (CDC) at the
  university level should be established and it
  should have networking personnel seconded to
  Research Development, Faculties and Schools

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DSTU on 24th Nov, 2012

• Dr. K. L. Chopra (Padmashri), Former Professor,
  IITD Former Director, Indian Institute of
  Technology, Kharagpur,
• Dr. D. S. Chauhan, Vice Chancellor, Uttarakhand
  University, Dehradun,
• Dr. Premlatha Rajan, Director, Academic Courses,
  Anna University, Chennai,
• Dr. H. P. Khincha, Former Vice Chancellor of
  Vishwasaraya Technological University interacted
  with
• Core members and many Directors/ Principals in
  presence of -
• Dr Akshay Aggarwal, Vice Chancellor of GTU had
  very interactive session and many more important
  aspects came into lime light.

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29th Sept, 2013 (contd.)

• GTU should introduce compulsory subjects of
  communication skill, Personality Development and
  Human Values in each stream
• It is possible to explore possibility of
  commencing Distance Education Mode of academic
  programmes
• GTU may think offering Multi-entry Multi exit
  facilities wherein the students undergo 2
  semesters of a graduate programme and quit with a
  diploma and again after a brief industry exposure
  rejoin for remaining graduation period.

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In a Nutshell

• Part IX

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In a Nutshell

• GTUs proposed Organization Structure may be
  Matrix-based, a mix of hierarchy at Head Quarter,
  with Decentralization at Regional Level with
  sufficient Autonomy to each Head of the Function
  / Department / Wing / Section
• to take decisions and be responsible for its own
  decisions,
• Within the framework of authority and
  responsibility, accountability, chain of command,
  inter-personal relationship and team-based
  approach
• (like todays public sector Banks that have
  become more efficient, wide-spread,
  customer-centric and profitable than many private
  sector Banks).

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Your Suggestions are Welcome to Catapult GTU as a
World Class University by Y 2020

• Hon. Vice Chancellor shall follow up with the
  DSTU Team, Internal and External
  Stakeholdersuntil the new organization structure
  is adopted and implemented.
• My Suggestion To convert DSTU Research Project
  into
• DSTU Research Centre

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Thank you !!!

• On Behalf of Dr Akshai Aggarwal,
• Hon, Vice Chancellor, and
• DSTU Team
• I remain with and for you all
• Dr Rajesh Khajuria