Presumed Asbestos

1
Presumed Asbestos

• Training Programme

2
Introduction

• Getting Started
• The Interface
• Top Tool Bar
• Creating a New Site
• Type I Survey
• Type II Survey
• Type III Survey
• Revisits
• Report Generation
• Maintenance
• Emergency Details
• System Settings

3
Getting Started

• To start Presumed Asbestos
• Simply double click on the Presumed Asbestos
  shortcut on the Windows desktop
• Alternatively, click Start, Programs, Blue Datum
  and then on the Presumed Asbestos icon.

4
The Interface
Options Panel
Top Tool Bar
Menu Bar
Site Selector
Control Panel
Action Panel
Main Display
Help Panel
5
The Interface

• Menu Bar used to navigate various parts of
  Presumed Asbestos
• Top Tool Bar directly navigate to each view by
  clicking on each button (see next slide)
• Options Panel use these buttons to navigate
  through the view, accessing different parts of a
  record.
• Action Panel use the buttons here to perform a
  variety of tasks when a particular part of the
  record is accessed.
• Help Panel gives an explanation of what is
  currently on the screen.
• Main Display
• Site Selector select a particular site record to
  view inspections and maintenance tasks for that
  site.
• Control Panel browse through a particular record
  or use the buttons at the bottom to administer
  the records in the view.

6
Top Tool Bar

1. Status view the number of current sites
   inspected and the latest inspections on those
   sites. This is the default view presented when
   the software is started up
2. Sites details the structure of all the
   organisational sites to be inspected for asbestos
3. Inspections details all the asbestos surveys
   carried out for each site, including any samples
   taken
4. Maintenance details the maintenance tasks
   carried out at each site
5. Emergency lists emergency contact details as
   well as the emergency procedures to be followed
6. Reports provides a range of legally compliant,
   printable documents based on the data entered.
7. Settings provides a range of administrative
   options to allow personalisation and tailoring of
   the software
8. Help provides access to a fully integrated help
   system

7
Creating a New Site

• Click on Sites tab
• Select New Site at bottom left of screen

8
Creating a New Site

• Name the new site by clicking on it
• Right click on site name and select Insert to
  add buildings, floors and rooms
• Enter relevant information into the fields
  (address, contact details etc)

9
Creating a New Site
10
Creating a New Site

• On the right hand side of screen, there are a
  number of options
• Each option can be selected, and data entered and
  viewed.

11
Type I Survey Step by Step

• Click on Inspections tab
• Select New Inspection at bottom left of screen

12
Type I Survey Step by Step

• Number of options on right hand side of screen
• Images can be inserted
• Areas Covered option allows the relevant survey
  areas to be selected for inspection by checking
  tick boxes

13
Type I Survey Step by Step

• Once the areas have been selected, click on Save
  Changes at bottom right of screen
• The Survey Wizard will appear. Click on Next to
  navigate through the options.

14
Type II Survey Step by Step

• After completing the type I survey, the user can
  proceed to entering data for the type II survey.
• Click on new inspection on the Inspections main
  screen.
• Select Type II in the type of survey options
  field.
• Enter the relevant data in the other fields.

15
Type II Survey Step by Step

• On the right side of the screen, there are
  options which allow insertion of images and
  selection of areas where samples have been taken
  (areas covered).
• The lab results can also be viewed from this
  option toolbar.

16
Type II Survey Step by Step

• On the left side of the screen are the listed
  areas, floors, rooms and components. The
  component from which a sample has been taken must
  be clicked on to reveal a number of additional
  options.

17
Type II Survey Step by Step

• On the right hand side of the screen, the main
  options are Samples and Actions.
• Clicking on the samples option allows a sample
  record to be created and the analysis results to
  be entered.
• Clicking on the actions option allows a
  particular action to be selected, and the
  estimated cost to be entered.

18
Type III Survey Step by Step

• After completing the type I survey, the user can
  proceed to entering data for the type II survey.
• Click on new inspection on the Inspections main
  screen.
• Select Type II in the type of survey options
  field.
• Enter the relevant data in the other fields.

19
Type III Survey Step by Step

• The process of entering data for a type III
  survey is identical to that of the type II
  survey.
• After each type of survey, the user must go to
  the main inspections screen and select Yes in
  the Survey Completed field.

20
Revisits Step by Step

• After a site has been surveyed for the first
  time, it will be necessary to survey the site
  again in the future. To fulfil this requirement,
  the Revisit feature has been incorporated into
  the software.
• As with the other types of survey, a new
  inspection must be created and Revisit chosen
  from the type of survey field.

21
Revisits Step by Step

• If no changes in the site have occurred since the
  previous survey, then no data needs to be updated
  (with the exception of the dates).
• If areas of the site have undergone a change,
  then the data can be updated by checking the
  relevant tick-boxes in the Areas Covered
  option.

22
Report Generation

• After each type of survey has been completed,
  reports can be generated by clicking on the
  Reports tab at the top of the screen.

23
Maintenance

• The software allows for site maintenance details
  to be entered.
• Click on Maintenance on the top tool bar to
  open the maintenance screen.
• Click on New Maintenance to create a new
  record.

24
Maintenance

• The main screen displays a number of fields into
  which the relevant data can be entered.
• The options panel on the right allows for the
  areas undergoing maintenance to be selected and
  images to be inserted. Additionally, pertinent
  details can be entered by using the Supplied
  Docs and Notes options.

25
Emergency Details

• Presumed Asbestos allows for contacts details and
  procedures in the event of an emergency to be
  specified.
• Click on the Emergency tab on the top tool bar
  to access the screen.
• The options panel enables the user to enter
  contact details and to customise the emergency
  procedures.

26
System Settings

• Clicking on the Settings tab on the top tool
  bar displays the various options for changing
  system settings.
• The most important function is the ability to
  load, backup or restore a database. These options
  can be accessed by selecting Database in the
  control panel.
• The other options allow the user to personalise
  their reports and enter details pertaining to the
  asbestos surveyors and maintenance contractors.
• There are security options available where an
  access password can be set for entry into the
  Presumed Asbestos system where Inspection and
  Maintenance records can be unlocked.