Double click on the Internet Explorer Icon on your Desktop. This should take you to the Polytechnic of Namibia Intranet Home site or Click on this link.

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Double click on the Internet Explorer Icon on
your Desktop. This should take you to the
Polytechnic of Namibia Intranet Home site or
Click on this link. http//mail.polytechnic.edu.na
8080
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Click on ITS Links
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Select Personnel from the Login Screen.
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Type in your Personnel Number and PIN, then click
on Login
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If you forget your PIN Type in your Personnel
Number and Click on the Forget PIN button, your
PIN number will be emailed to your Polytechnic
email account.
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If you UNSURE of what your PIN is Type in your
Personnel Number and Click on the REQUEST PIN
button, your PIN number will be emailed to your
Polytechnic email account.
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To change Your PIN Type in your Personnel Number
and Current PIN, then click on CHANGE PIN button.
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Type in Your NEW FIVE DIGIT pin, and retype it to
VERIFY, then click on the CHANGE PIN button to
save your new PIN.
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• Two options for Personnel iEnabler system are
  available
• Leave Application System
• Personnel Maintenance

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Click on the desired option to continue with your
Leave Application, Recommend a Leave Application
or to view your Personal Details.
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IF Applying for Leave or , please follow the same
procedures as those for normal leave
applications.
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• For Leave Cancellation and Personal history,
  please go to the Applicant Presentation.
• Only HODs/Supervisors and other Authorized
  Personnel have access to the Leave Approval
  screen.

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Click on the Leave Routing Number to select the
leave application you need to approve.
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Details displayed on this Page includes the Leave
Balance of the Applicant, Date of the Transaction
and a replica of the email the Supervisor/HOD
received.
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• Select a OUTCOME from the drop down list. To
  RECOMMEND or APPROVE the leave application,
  please choose Web Leave Approved.
• The STOP Process and Redirect outcome is only
  used in case the HOD and HR recommendation levels
  receives an email from the applicant to cancel
  the leave application.
• The Web Leave Rejected outcome is used when
  the HOD, HR or Vice-Rector rejects the leave
  application, given a valid reason.

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To Cancel a Leave Application, select STOP
PROCESS and REDIRECT from the OUTCOME list. This
will effectively stop a leave application and
send email notifications to the applicant and the
HR department.
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An example of the Leave Application email the
HOD/Supervisor, Hr Department and the Vice-Rector
will receive.
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The HOD/Supervisor can also view his/her Personal
Leave History from this option. Please follow the
procedures as explained in the Applicants
Presentation.
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Click Here to Select from a list of Leave
Types. Then click on SEARCH button to display
the records for your leave type.
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Click on any the Links to view a detailed record
of the Leave you have taken.
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A detailed report of Leave EARNED or DEDUCTED
will be displayed on this screen. Please contact
the HR Department for further Information
concerning this.
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• This facility allows the Line Manager/ HOD to
  access all Leave Records for the Employees
  reporting to him/her.
• The search / query criteria are the same as those
  of the Personal History except that an added
  option is to query on one specific individual,
  defining the Personnel Number.

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• Type in the Personnel Number of the employee
  whos Leave Record you want to view and then
  click on SEARCH.
• NOTE Only records for employees whos leave
  applications you recommended/approved will be
  displayed here.

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• Click on the Applicants Number to view his/her
  individual leave record.
• This record will only display details of one
  leave application record and NOT all the
  applicants leave records at once.

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• Click on Return To Full List or on the BACK
  button to return to previous screen.

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• Maintain Leave Hold
• Leave records may be on hold pending the receipt
  of a Doctors certificate, Death Certificate,
  Exam Timetable, etc per the rules set up in

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• Type in the STAFF NUMBER of the employee
  involved and,
• Click on SEARCH button.
• Note You may also enter other criteria in
  related fields.

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• Maintain Leave Hold
• Depending on whether the Required Documentation
  were seen by you, you will place the leave on
  HOLD and take of the INDICATOR later.
• The RELEASED leave will now be available for
  downloading to the standard leave system by the
  HR Department

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• PERSONNEL MAITENANCE
• This option allows a person to VIEW, CORRECT or
  UPDATE Basic Biographical Information as defined
  by the HR Department
• Please follow the procedures for the Applicant
  Presentation.