On Time Graduation

1
On Time Graduation

• Weaving a Safety Net for Each Student
• Everett Public Schools
• 3/30/07

2
Goals

• NCLB
• 85 of On-Time Graduates by 2014
• Community/Parents
• 100 of their children right now
• Work Force
• Prepare students for entry into high skilled and
  high wage jobs
• College
• Students ready to engage in college level course
  work without remediation

3
High School Graduation

• An Educational Mandate
• An Economic Necessity
• A Civil Right
• A Moral Imperative

4
On Time Graduation Task Force 2004

• Members
• Counselors
• Teachers
• Administrators
• Focus Improving Graduation Rate
• Intervention
• Communication
• Data

5
On Time Graduation Task Force 2004

• Recommendations
• Examine Policies and Procedures to eliminate
  barriers to graduation
• Hire Success Coordinators to guide students
  through the process
• Promote students by credit
• Increase opportunities for students to make-up
  credit (summer and online)
• WASL Credit Recovery
• Develop process to validate and track student
  data
• Increase communications to parents about student
  progress

6
Four Challenges to Graduation

• 22.0 Credits
• 3.5 English
• 3.0 Math
• 2.0 Science
• 2.5 Social Studies
• 1.0 Art
• 1.0 CTE
• 2.0 PE/Health
• 0.5 Senior Seminar
• 6.5 Electives

• WASL
• Reading
• Writing
• Mathematics
• Science (2010)
• Argumentative Paper
• Culminating Exhibition

7
Credits

• Shared Data Model
• District
• School
• Classroom

8
Credits

• District - Initiatives
• Policy Revision
• Course Of Study Sequence
• Directed Athletics
• Washington State History at Middle School
• IMS Parent/Student access
• Program Options Available for credit retrieval
• Summer School
• Online
• SHS
• Contract Learning
• School - Initiatives
• Develop High School Graduation Plan at Grade 8
• Transition Meetings
• Personal Contact with failing Students
• Teacher - Initiatives
• Grading Mid Semester
• 1 F Student tracking

9
District

• Policy Revision
• Course Of Study Sequence
• Directed Athletics
• Washington State History at Middle School

10
Recommendations

• Credits
• English 3.5
• Mathematics 3.0
• Science 2.0
• Social Studies 2.5
• World History 1.0
• US History 1.0
• Government .5
• CTE 1.0
• Info Tech .5
• CTE .5

• Credits
• Art 1.0
• PE/Health 2.0
• Senior Seminar .5
• Electives 6.5

11
Recommendations (Continued)

• Additional Changes
• Students must take English, Mathematics and
  Science until they meet standard on the WASL
• Students will have the opportunity to meet WA
  State History requirement in Middle School
• Students will be able to earn up to 1.0 credit of
  PE by participating in Directed Athletics,
  Marching Band or ROTC

12
Recommendations (Continued)

• Students who meet standard on the WASL will be
  allowed to retrieve a 0.5 credit of a previously
  failed course in the subject area of the test.
  Students can retrieve a 0.5 credit of English by
  meeting standard on the Reading WASL, a 0.5
  credit in English be meeting standard on the
  Writing WASL, a 0.5 credit in Mathematics by
  meeting standard on the Mathematics WASL and a
  0.5 credit in Science by meeting standard on the
  Science WASL.

13
Recommendations (continued)

• Courses lower than Algebra will not count for
  mathematics credit. The usual course sequence
  for mathematics, will be Algebra, Geometry and
  Algebra II with Trig.
• Courses lower than Coordinated Science will not
  count for science credit. The usual course
  sequence for science, will be Coordinated Science
  and Biology.

14
Recommendations (Continued)

• Alignment of Current District Practices
• College/University in the High School
• Running Start
• Student TAs
• Community Service

15
District

• IMS Student/Parent Access
• Program Options Available for credit retrieval
• Summer School
• Online
• SHS
• Contract Learning

16
School

• Develop High School Graduation Plan at Grade 8
• Transition Meetings
• Personal Contact with failing Students
• Success Coordinator/Counselors/Drug Alcohol
  Interventionists
• Grading Practices

17
Classroom

• Academic
• 1F information provided to teachers
• Attendance
• Tracking relationship between failure and
  attendance
• Behavior
• Tracking relationship between behavior and
  attendance
• Grading
• Do grading practices reflect academic
  achievement, or attendance or behavior?

18
Intervention Focus From Numbers to Names

• District
• U-C-D
• School
• 1F to 6Fs
• Department/Classroom
• Number of classes with failure rate over 25
• Course Grade Distribution

19
Jackson High School

• From Numbers to Names
• The Power of Relationships

20
Single F Reports

• Teachers upload progress reports to server
• The progress reports are available for parents to
  review
• Teachers are asked to update progress reports
  every two weeks at a minimum
• District has provided an application that
  summarizes progress report data
• The application can be used to sort for a variety
  of things
• I use it to determine the students that are only
  failing one class

21
Single F Report Example
22
Single F Report

• Teacher/course percent
• Peer percent
• Student Name and times on report
• Report is generated every two weeks
• Historical data is collected by teacher/course

23
Next Phases

• Include survey material
• Collect reasons for students failing
• Add a report for two Fs
• Decrease in single Fs leads us to move to next
  stage

24
Processing Reports with Teachers

• Administrator discussions about format of report
  and the use of the data
• Decision to give peer comparison data
• Want teachers to be able to identify how they
  compare to peers
• Planning period meetings to present rationale for
  and the format of the report

25
Next Step

• Teachers now have a report- what do they do with
  it
• Identified Pyramid of Interventions during the
  2005-2006 school
• Our Pyramid of Interventions formalized
  opportunities we had available to us to support
  students

26
Jackson High School Pyramid of Interventions
27
Academic Intervention

• 2007-2006 funding prevented the use of the
  Academic In-School Suspension program and
  In-School Tutorial
• Still in place was WAC Time, SSR Support, After
  School Tutorials(I-728 and PAS)
• Planning period tutorials

28
Impact Upon Failing Grades

• Fall Quarter 2006
• 1170 failing grades were given
• First Semester Grades 2007
• 776 failing grades were given
• From November 1, 2006 to January 30, 2007 there
  was a decrease of 394 failing grades
• This was a 33.7 decrease in failing grades

29
Impact on Failing Grades-Red/Yellow/Green Report
(RYG)

• RYG report is a graduation trajectory report of
  credits earned
• Freshmen (first semester)
• Red- .5 and below
• Yellow- 1-2.5
• Green- 3.0 and above
• Sophomores (first semester)
• Red- 6.5 and below
• Yellow- 7-8.5
• Green- 9.0 and above
• Juniors (first semester)
• Red- 12.5 and below
• Yellow- 13 -14.5
• Red- 15.0 and above

30
Impact on Failing Grades-Red/Yellow/Green Report
(RYG)

• Seniors (first semester)
• Red- 18.5 and below
• Yellow- 19 20.5
• Green- 22.5 and above

31
Graduation Trajectory for the Class of 2009
348
307
108
74
80
20
32
Graduation Trajectory for the Class of 2008
266
251
98
90
77
86
33
Graduation Trajectory for the Class of 2007
266
257
132
102
78
82
34
Data Needed for Interventions

• Formative
• IMS System
• F Lists to Teachers
• Challenging course enrollment
• Demographic Information
• Course Codes for comparing over time

35
Data Needed for Interventions

• Summative
• Red-Yellow-Green
• By School/District
• Student names
• Course Grade Distribution
• Course/Teacher
• Number/Percent of class with 25 or more failing
• F and FINC Distribution
• Course and Teacher
• 1 to 6
• Quarterly Summary
• WASL Mastery and Course History

36
Recommended Procedure

• U-C-D data
• Is your Data clean?
• Have you tracked down Us?
• Have clear record for course codes
• Allows for tracking and course histories
• Identify Barriers to Graduation
• Use data to help teachers shift perception about
  failing students
• Need to shift school district culture from
  student failure to student success

37
Recommended Procedure (continued)

• Establish Data Summary Points and which data will
  be consistently collected
• Principal must own and report to superintendent
  on progress toward improvement
• R-Y-G baseline and summary at grading periods
• Review policies about grading, attendance and
  graduation requirements to check for self
  inflicted wounds
• Work with students to see every class as
  important, that credit matters and that
  graduation is possible
• Develop Options for Credit Recovery

38
Recommended Procedure (continued)

• Look for High Failure Rate classes
• Are they Barriers
• What changes can be made to remove barriers while
  maintaining rigor
• Graduation Requirements
• Other ways for students to earn credit or make
  space
• PE
• WASL Credit Recovery

39
On Time Graduation

• Role of Accurate Data
• U-D-C-T
• IMS-2
• Real time data for student intervention
• Pentamation
• Red-Yellow-Green
• Grade distribution
• Individual Class Failure Rates

40
U/D/C Data Summary
  CHS   EHS   JHS   SHS   Other   Total  
  04-05 05-06 04-05 05-06 04-05 05-06 04-05 05-06 04-05 05-06 04-05 05-06
C1s 2 5 8 3 1 2 7 6 0 0 18 16
Ds 15 5 26 38 16 22 72 27 5 1 134 93
Us 148 138 22 42 65 44 251 100 24 46 510 370
Total 165 148 56 83 82 68 330 133 29 47 662 479
Decrease 17       14   197       183  
Increase     27           18      
41
Next Steps

• Culminating Exhibition
• Annual Review of program
• Transition to IMS2
• Continue Quarterly Meetings with Principals and
  Superintendent
• Summer School Option for entering 12th grade
  students
• Last summer 44 incoming seniors completed

42
Next Steps

• Argumentative Paper
• Transition to IMS2
• Integration of Argumentative Paper with CCBA for
  Social Studies
• Continue Quarterly Meetings
• Continue tracking and extended learning
  opportunities for completion

43
Next Steps

• WASL
• Classes
• Learning Support Classes
• Segmented Math
• WASL Prep classes
• Extended Day Activities
• Continued Curriculum Alignment
• Staffing
• Facilitators at Middle and High School
• Success Coordinators
• Data
• Student Tracking
• WASL Course History Alignment

44
Next Steps

• Credits
• Data Tracking - Students
• F Distribution
• Teachers/Success Coordinators/Drug Alcohol
  Interventionists
• Red-Yellow-Green
• Student meetings and Grad Intervention Plans
• Data Tracking Staff
• F Course Distribution
• Grade Distribution
• Professional Development Grading Practices

45
Next Steps

• Technology
• Continue U/D/T Dropout Tracking
• Process for continued monitoring
• Develop an electronic transcript evaluation tool
• Teacher, Counselor, Student and Parent Access
• Develop an electronic 4 Year Graduation Plan
• Teacher, Counselor, Student and Parent Access

46
Next Steps

• Providing Challenging Options
• Increase access and enrollment
• GEAR UP
• Summer Program
• AVID
• Summer School Accelerated Coordinated Science
• Increasing College in the High School Offerings
  in 07/08 Social Studies

47
Next Steps

• Attendance Middle School
• Gateway/Eisenhower
• Target students 70 - 85 attendance
• Goal to re-engage in school
• Provide school based incentives
• Tracking students and control group to monitor
  success of program

48
Next Steps

• Attendance (continued)
• Gateway/North
• Counselors meet with students with 3 or more
  absences in 3 week period
• Student contract
• Attendance support group

49
Next Steps

• Evaluate Effectiveness of Attendance
  Interventions
• Expand if appropriate
• Develop Appropriate Attendance Interventions for
  Elementary School

50
Progress
Graduation Rates  2003 2004 2005 2006
         
CHS 74 64 64 67
EHS 64 59 69 82
JHS 71 71 78 80
SHS 0 3 10 8
State 66 66 74 67
Alternative School Graduation rate based on
inflated enrollment mobility.
51
Progress
Alternative School Graduation rate based on
inflated enrollment mobility.
52
Weaving the Safety Net

• Culminating Exhibition
• Building CE Administrator
• Quarterly meetings
• District CE Handbook and Scoring Guide
• IMS as an instructional tool
• Accelerated CE Summer School
• Tutorial options
• Spring Break
• WASL testing time
• Summer School

53
Argumentative Paper

• Track Paper Completion
• Opportunities to remediate
• Online Instruction Tool
• IMS as a Tracking Tool
• Align Skills
• Tutorial
• Summer School
• Spring Break
• WASL testing

54
WASL

• Pre-takes 9th Grade
• 10th Grade
• Summer and yearly retake options
• Record Results on Transcript
• Graduation Requirements
• Enrollment in class until standard met
• PAS Plans
• Student and Parent meetings
• Summer School
• WASL Prep
• WASL Skills
• Course History and WASL Mastery Lists

55
JHS Fall 2007 Red/Yellow/Green  Grade 9 (Class of 2010) Grade 9 (Class of 2010) Grade 9 (Class of 2010) Grade 9 (Class of 2010)   Grade 10 (Class of 2009) Grade 10 (Class of 2009) Grade 10 (Class of 2009) Grade 10 (Class of 2009)   Grade 11 (Class of 2008) Grade 11 (Class of 2008) Grade 11 (Class of 2008) Grade 11 (Class of 2008)   Grade 12 (Class of 2007) Grade 12 (Class of 2007) Grade 12 (Class of 2007) Grade 12 (Class of 2007)
  Red Yellow Green Total   Red Yellow Green Total   Red Yellow Green Total   Red Yellow Green Total
Fall Semester 2007 lt0.5 1.0-2.5 gt3.0 22   lt6.5 7.0-8.5 gt9.0 22   lt12.5 13.0-14.5 gt15.0 22   lt20.0 20.5-22.0 gt22.5 23.5
Number of Students 7 83 423 513   74 80 307 461   76 90 251 417   78 82 257 417
American Indian 1 3 3 7   1 1 1 3   2 0 1 3   0 2 1 3
Asian 0 5 85 90   9 6 66 81   12 11 55 78   11 10 64 85
Black 0 3 11 14   5 5 9 19   4 4 3 11   2 4 2 8
Hispanic 0 5 20 25   5 6 8 19   2 5 7 14   8 5 2 25
Multi 0 1 7 8   2 1 4 7   2 2 3 7   2 2 1 5
Pacific Islander 0 2 2 4   0 0 0 8   1 0 0 1   2 0 0 2
White 6 64 295 365   52 61 219 332   53 68 182 303   53 59 177 289
                                       
Socio Economic Status 4 19 37 60   11 7 22 40   15 11 16 42   16 7 14 37
56
From Numbers to Names

• Taking District Summary data and making it
  operational
• Staff Presentation by District to frame issue
• School Site Council Role
• Individual and group teacher meetings

57
From Numbers to Names

• Data Focus
• F Distribution
• Number and names of classes with high failure
  rates
• Red-Yellow-Green Trajectory
• Number of Graduates

58
From Numbers to Names

• Data Results
• Number of Students with Fs in one or more
  classes
• Total number of Fs given
• Function of Credits earned
• Change in Red-Yellow-Green Trajectory

59
Red-Yellow-Green 2006
Fall Semester 2006 Red Zone Red Yellow Zone Yellow Green Zone Green Total  
Grade 9 (Class of 2010)                
Number of Credits lt0.5   1.0-2.5   gt3.0   22  
Number of Students 20 4 108 23 348 73 476  
                 
Grade 10 (Class of 2009)                
Number of Credits lt6.5   7.0-8.5   gt9.0   22  
Number of Students 98 22 86 19 266 59 450  
                 
Grade 11 (Class of 2008)                
Number of Credits lt14.0   14.5-16.5   gt17.0   23.5  
Number of Students 132 26 102 20 266 53 500  
                 
Grade 12 (Class of 2007)                
Number of Credits lt22.0   22.5-24.5   gt25.0   25.5  
Number of Students 63 18 92 26 201 56 356  
                 
Total Students 313 18 388 22 1081 61 1782  
                 
60
Red-Yellow-Green 2007
Fall Semester 2007 Red Zone Red Yellow Zone Yellow Green Zone Green Total  
Grade 9 (Class of 2010)                
Number of Credits lt0.5   1.0-2.5   gt3.0   22  
Number of Students 7 1 83 16 423 82 513  
                 
Grade 10 (Class of 2009)                
Number of Credits lt6.5   7.0-8.5   gt9.0   22  
Number of Students 74 16 80 17 307 67 461  
                 
Grade 11 (Class of 2008)                
Number of Credits lt12.5   13.0-14.5   gt15.0   22  
Number of Students 76 18 90 22 251 60 417  
                 
Grade 12 (Class of 2007)                
Number of Credits lt20.0   20.5-22.0   gt22.5   23.5  
Number of Students 78 19 82 20 257 62 417  
                 
Total Number of Students 235 13 335 19 1238 68 1808  
                 
61
Red-Yellow-Green Comparison
2006/2007 Comparison Red Red Yellow Yellow Green Green
Grade 9 (Class of 2010) 2006 2007 2006 2007 2006 2007
Number of Credits lt0.5 lt0.5 1.0-2.5 1.0-2.5 gt3.0 gt3.0
Number of Students 4 1 23 16 73 82
             
Grade 10 (Class of 2009)            
Number of Credits lt6.5 lt6.5 7.0-8.5 7.0-8.5 gt9.0 gt9.0
Number of Students 22 16 19 17 59 67
             
Grade 11 (Class of 2008)            
Number of Credits lt12.5 lt14.0 13.0-14.5 14.5-16.5 gt15.0 gt17.0
Number of Students 26 19 20 22 53 60
             
Grade 12 (Class of 2007)            
Number of Credits lt20.0 lt22.0 20.5-22.0 22.5-24.5 gt22.5 gt25.0
Number of Students 18 19 26 20 56 62
             
Total Number of Students 18 13 22 19 61 68
             
62
High Failure Rate Classes

• Classes
• Greater than 75 Students
• Greater than 25 failure rate
• Spring 05/06 18
• Fall Quarter 06/07 9
• Fall Semester 06/07 - 0

63
F Distribution Fall 06 and Fall 07
Number of F's Total Number of students Total Number of F's Total Number of Students Total Number of F's Difference in Students Difference in Total Number of F's
  2006 2006 2007 2007    
1 200 200 213 213 13 13
2 100 200 89 178 -11 -22
3 56 168 59 177 -3 9
4 44 176 35 140 -11 -36
5 35 175 23 115 -10 -60
6 23 138 20 120 1 -18
Total 458 1057 439 943 -15 -114