ARCHIVE IMAGING SEARCHABLE VIA THE WEBPAC

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ARCHIVE IMAGING SEARCHABLE VIA THE WEBPAC

• Marthie de Kock
• The Hong Kong Institute of
  Education
• 9 December
  2002

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Education Imaging System(EdIS)

• Hong Kong Institute of Education Library

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Points for discussion

• Scope and functions
• EdIS Phase I
• EdIS Phase II
• Background
• Different document classes
• Data retrieval searching
• INNOPAC and the Z server

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Scope

• Provide a sophisticated system to manage the
  growing electronic media including text, black
  white scanned images, colour photos, audio, video
  and multimedia presentations available to and in
  HKIEd library.
• Provide an effective web interface to retrieve
  on-line digitised materials.

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System Functions

• Capture of content, storage management
• Scanning OCR
• Supports both English and Chinese indexing and
  full text searching

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Background

• First Digital Library initiatives of HKIed
  Library
• Joint project between IBM Library with
  technical support by ITS
• July 1997 - signed contract with IBM and its
  Digital Library
• June 23 1998 - the system was launched

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Search Interface of EdIS gt The Main Screen
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Contents of EdIS Phase I Four Document Types

• Document types Digitised items
• Newspaper clippings Image scanning OCR
• Examination papers Image scanning OCR
• Curriculum materials Multimedia objects
• Student Projects Multimedia objects

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Document TypesNews Clippings Exam Papers

• News clippings
• Past newspaper clippings
• scanning, OCR, indexing
• Wiser News indexing CMC operations
• Exam Papers
• Departments
• scanning, OCR, indexing

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Document TypesCurriculums Student Projects

• Digitising procedures included
• Content Analysis
• Categorise multimedia objects
• Write a summary
• Digitise materials, saving files with logical
  file names, web page design preparing scripts
  for uploading
• Upload documents testing

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Basic Search Screen of Curriculum Materials
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Search results screen of Title dance
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Selected the target page from the hit-list.
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EdIS Phase II

• Include Archive materials
• Improve multimedia searching
• Search Archive materials via INNOPAC
• No response IBMs DL and CMC
• June 2001 new Tender specifications
• Vitova

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EdIS Phase II Development

• Customise system
• Project development July 2001
• Z server
• System delivered April 2002
• Interface uploading of Wiser news

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System Architecture

• Three subsystems
• Client subsystem
• The front-end PC workstations with Netscape or
  Microsoft web browser are available for record
  retrieval and viewing.
• Capturing Subsystems
• Used for content preparation (scanning OCR and
  indexing)
• Server Subsystem
• The production server - stores records and
  manages the systems operations

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Configuration

• Hardware
• SUN Enterprise 250 server
• 36 GB data storage space
• Configured as RAID 0 (disk mirror)
• Operating Software
• ORACLE Database 8i for SUN Sparc Solaris Unix 2.7
• Z39.50 server for document searching

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Hardware and software

• Application software
• VitalDoc Document Imaging system - 40 user
  license
• Two VitalScan licenses for desktop Scanning and
  OCR
• Chinese OCR - TsingHau Wintone ver. 8.0

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• Other hardware
• Two scanning/OCR workstations
• Minolta PS7000 Scanner
• Ricoh IS330DC DF and Flatbed scanner

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Typical Searching Procedure
Select Class/Database
Enter Searching Criteria
Browsing Hit List
Review History
New Search
View Result/Content
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Future? End