MUNICIPAL DEMARCATION BOARD 2005-2006 local elections 2004 ward delimitation Presentation: Vuyo Mlokoti: Chair: MDB

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MUNICIPAL DEMARCATION BOARD2005-2006 local
elections2004 ward delimitationPresentation
Vuyo Mlokoti Chair MDB

• SELECT COMMITTEE
• ON
• LOCAL GOVERNMENT AND ADMINISTRATION
• 6 OCTOBER 2004

2
OVERVIEW OF PRESENTATION

• The Municipal Demarcation Board
• Legal framework
• Why are existing ward boundaries changing
• The phases, timeframes and process
• Progress
• Funding
• Challenges

3
Background The MDB

• Established in terms of Local Gov Municipal
  Demarcation Act, 1998
• Independent from Government
• 9 Members Only Chair full time
• 24 staff members
• Core functions
• Determination/re-determination of municipal
  boundaries
• Delimitation of wards
• Assess the capacity of municipalities to perform
  their functions

4
Legal Framework Objects of local government The
Constitution Sec 152

• (1) The objects of local government are-
• (a) to provide democratic and accountable
  government
• for local
  communities
• (b) to ensure the provision of services to
  communities in a
• sustainable manner
• (c) to promote social and economic development
• (d) to promote a safe and healthy environment
  and
• (e) to encourage the involvement of communities
  and
• community organisations in the matters of
  local government.
• (2) A municipality must strive, within its
  financial and administrative capacity, to achieve
  the objects set out in subsection (1).
• Can the ward delimitation process assist in
• enhancing the above-mentioned objects?

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Legal Framework The Boards Mandate

• MDB Constitutional Mandate
• Sec 157(4) of the Constitution provides that
• "If the electoral system includes ward
  representation, the delimitation of wards must be
  done by an independent authority (MDB)
  operating according to procedures and criteria
  prescribed by national legislation."
• Constitution Three Categories
• Category A A municipality that has exclusive
  municipal executive and legislative authority in
  its area
• Category B A municipality that shares municipal
  executive and legislative authority in its area
  with a category C municipality within whose area
  it falls
• Category C A municipality that has municipal
  executive and legislative authority in an area
  that includes more than one municipality.
• Electoral system includes ward representation for
  Category A and B municipalities

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Legal Framework The role of the IEC

• Divide the national common voters roll into
  municipal segments
• MSA Sec 20 Minister must determine the formula
  for the number of councillors. Formula must be
  based on the number of voters registered on the
  municipal segment of the national common voters'
  roll.
• Be available for consultation
• MSA Sec 24 Minister, after consulting the
  Electoral Commission, must, call and set a date
  for the local
• elections.
• MSA Schedule 1 Item 2 The Demarcation Board
  after consultation with the Electoral Commission
  must delimit all metropolitan municipalities and
  all local municipalities that must have wards,
  into wards.

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Legal Framework The role of the Minister

• Determine the formula for the number of
  councillors
• MSA Sec 20(1) The number of councillors of a
  municipal
• council-
• must be determined in accordance with a formula
  determined by the Minister by notice in the
  Government Gazette, which formula must be based
  on the number of voters registered on that
  municipality's segment of the national common
  voters' roll on a date determined in the notice
• may not be fewer than three or more than 90
  councillors, if it is a local or district
  municipality and
• (c) may not be more than 270 councillors, if it
  is a metropolitan municipality.

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How do the fomulea work?

• Category A Municipalities
• Number of Councillors
• Number of registered voters on 20 Feb 2004/10000)
  60
• Category B Municipalities
• less than 7501 registered voters then
• Number of Councillors 5
• Between 7500 and 100 001 registered voters then
• Number of Councillors(Number of registered
  voters/1682) 1
• More than 100 000 registered voters then
• Number of Councillors Number of registered
  voters /8333)48

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Legal Framework The role of the Minister (cont)

• Determine the date for local election
• MSA Sec 24(1) (2) The term of municipal
  councils is five
• years, calculated from the day following the date
  set for the
• previous election of all municipal councils.
• The Minister, after consulting the Electoral
  Commission, must,
• by notice in the Government Gazette, call and set
  a date for an
• election of all municipal councils.
• Elections must be held within 90 days of the date
  of the expiry of
• the term of municipal councils.
• The notice may be published either before or
  after the term of
• municipal councils expires.

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Legal Framework The role of the MEC responsible
for local government

• Apply the Ministers formula, and the criteria,
  and decide on deviation
• MSA Sec 20 (3) (4) The MEC for local
  government in a province may deviate from the
  number of councillors determined by the formula
• (a) increasing the number of councillors if
  extreme distances, a lack of effective
  communication in the municipality or other
  exceptional circumstances render it necessary or
• (b) decreasing the number of councillors if it
  is necessary to achieve the most effective size
  for-
• (i) active participation by all councillors at
  council
• meetings
• (ii) good and timely executive and legislative
  decisions
• (iii) responsiveness and accountability of
  councillors,
• taking into account
  the possible use of modern
• communication
  techniques and facilitiesor
• (iv) the optimum use of municipal funds for
  councillor
• allowances and
  administrative support facilities.

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Legal Framework The role of the MEC responsible
for local government (Cont)

• Apply the Ministers formula, and the criteria,
  and decide on deviation (cont)
• A deviation may be no more than-
• (a) three of the number if 30 or fewer
  councillors have been determined for the
  municipality in terms of the formula, provided
  that a council of fewer than seven may not be
  decreased or
• (b) 10 per cent if more than 30 councillors have
  been determined for the municipality in terms of
  the formula.

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Legal Framework The role of the MEC responsible
for local government (cont)

• Determine the number of councillors
• MSA Sec 18(3) A municipal council consists
• of a number of councillors determined by the
• MEC for local government in the province
• concerned by notice in the Provincial Gazette.

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Legal Framework The role of the MDB

• Determine the number of wards
• MSA Sec 22(2) The number of ward councillors in
  a metropolitan or local council must be equal to
  50 per cent of the number of councillors
• MSA Schedule 1 Item 2 The number of wards in a
  metropolitan or local municipality must be equal
  to the number of ward councillors
• Determine the norm for the number of votes per
  ward
• and the15 deviation
• MSA Schedule 1 Item 4 The number of registered
  voters in each ward, may not vary by more than
  fifteen per cent from the norm, where the norm is
  determined by dividing the total number of
  registered voters on the municipality's segment
  of the national common voters roll by the number
  of wards in the municipality.

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Legal Framework The role of the MDB (con)

• Delimit wards
• MSA Schedule 1 Item 2 The Demarcation Board
  after consultation with the Electoral Commission,
  must delimit all metropolitan municipalities and
  all local municipalities that must have wards,
  into wards.
• MSA Sec 22(4) Local municipalities with fewer
  than seven members have no wards.

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Legal Framework The role of the MDB (con)

• Gazette wards and consider objections
• MSA Schedule 1 Item 5
• (1) The Demarcation Board must publish its
  delimitation of wards for a municipality in the
  Provincial Gazette.
• (2) Any person aggrieved by a delimitation may
  within 14 days of publication submit objections
  in writing to the Demarcation Board, and the
  Board must-
• (a) consider those objections and
• (b) confirm, vary or withdraw its
• determination.

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Legal Framework The criteria

• MSA Schedule 1 Item 5
• Each ward in a municipality must have
  approximately the same number of voters, taking
  into
• account the following criteria
• The number of registered voters in each ward, may
  not vary by more than fifteen per cent from the
  norm.
• (b) Avoid as far as possible the fragmentation of
  communities.
• (c) The object of a ward committee which is to
  enhance participatory democracy in local
  government.

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Legal Framework The criteria (cont)

• (d) The availability and location of a suitable
  place or places for voting and counting if
  appropriate, taking into consideration-
• (i) communication and accessibility
• (ii) density of population
• (iii) topography and physical characteristics
  and
• (iv) the number of voters that are entitled to
  vote within the required time-
• frame.
• (e) The safety and security of voters and
  election material.
• (f) Identifiable ward boundaries.

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Examples of rules applied in drawing ward
boundaries

• Ward boundaries should be contiguous.
• Retain existing ward boundaries as far as
  possible.
• Ensure that when communities, reading from the
  ward map, will be able to identify ward
  boundaries on the ground. Use roads, fences,
  rivers etc.
• Do not split obvious groupings of
  villages/suburbs, traditional areas etc.

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Examples of rules applied in drawing ward
boundaries (cont)

• Keep the number of voters as close to the norm as
  possible to ensure that certain voting stations
  does not get overburdened having too much voters
  to accommodate in the required time frame
• Take physical characteristics into account
• adequate road networks should exist
• no physical barriers such as a freeway, river,
  servitudes, fences etc. that could hinder
  accessibility to voting stations
• Avoid people having to cross steep valleys,
  mountains, rivers, canals etc
• Use Voting District boundaries, as building
  blocks.

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Why are existing ward boundaries changing

• The number wards increased as a result of an
  increase in the number of councillors in 2000 -
  3754 wards, in 2004 3875 wards
• Registered voters migrated to other wards
• Additional voters registered in wards
• Boundaries need to change to ensure that each
  ward in the municipality has approximately the
  same number of registered voters (15 deviation
  allowed).

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The phases, timeframes and process
Phases Time Frame Process
Phase 1 20 Feb 2004 Finalise outer boundaries of municipalities for the division of the voters roll into municipal segments MDB/IEC
Phase 1 20 Feb 2004 Divide the national common voters roll into municipal segments - IEC
Phase 1 22 April 2004 Publish formula for the number of councillors - Minister.
  May-Sept 2004 Publish number of councillors - MECs. (Major delays. Target date was 12 May 2004)
Phase 2 June - Dec 2004 Public consultation process including public hearings - MDB
Phase 3 Jan Apr 2005 Gazette wards for objections, finalise ward boundaries and hand over to IEC for electoral process - MDB
Phase 4 Apr Dec 2005 Electoral process - IEC
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Progress Phase 1

• MDB planned to commence with ward delimitation
  process in February 2004
• Process delayed as a result of national and
  provincial elections, and delays in determining
  the formula and the number of councillors
• Phase 1 has almost been completed
• Some sec 23 notices (MECs) and concurrence of
  some provincial legislatures for CBM boundaries
  are still outstanding
• National legislation to authorise CBM boundary
  changes, still to go through Parliament
• One or two corrections to be made to number of
  councillors and number of wards (Amendment of MEC
  sec 18(3) notice).

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Progress Phase 2
ACTION MP FS WC GT NW EC NC KZN LIM
Circular 1 informed municipalities of legal framework/provisional timeframes 23/2 23/2 23/2 23/2 23/2 23/2 23/2 23/2 23/2
MEC published number of councillors 14/5 11/6 8/6 9/6 15/6 23/7 4/8 13/8 7/9
Circular 2 to ensure public participation 13/5 13/5 13/5 13/5 13/5 13/5 13/5 13/5 13/5
Circular 3 Distribute first set of ward boundaries to municipalities/ provinces for comments/alternative proposals 2/6 7/6 23/7 22/7 2/8 5/8 5/8 19/8 13/9
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Progress Phase 2 (cont)
ACTION MP FS WC GT NW EC NC KZN LIM
Public invited through the media to comment/send alternative proposals 3/6 8/6 17/7 26/7 3/8 6/8 6/8 20/8 14/9
Consideration of public submissions and prepare wards set 2 Delimitation Committees 30-31/8 1-2/9 13-14/9 6-7/9 8-9/9 22-23/9 15/9 27-28/9 13-14/10
Circular 4 request municipalities to host public hearings 23/8 23/8 23/8 23/8 23/8 23/8 23/8 23/8 23/8
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Progress Phase 2 (cont)
ACTION MP FS WC GT NW EC NC KZN LIM
Circular 5 Distribution of wards set 2 for further comments, and requested municipalities to consult communities prior to public hearings to reach local consensus on proposals. 6/8 (DC32) 20/9 (other) 23/9 4/10 28/9 1/10   4/10    
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Progress Phase 2 (cont)
ACTION MP FS WC GT NW EC NC KZN LIM
Circular 6 invite all stakeholders to participate in public hearings 6/9 6/9 6/9 6/9 6/9 6/9 6/9 6/9 6/9
Circular 7 Dates and venues for public hearings confirmed, municipalities requested to assist in advertising public hearings 1/10 1/10 1/10 1/10 1/10 1/10 1/10 1/10 1/10
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Submission received on the first set of ward
boundaries (as on 4/10)
Province Munici- pality Political Party / Councillor National / Provincial Government Rate Payers / Community Organisation Traditional Leaders Individual IEC Other Totals
Eastern Cape 95 29 0 24 36 19 1 25 229
Free State 5 0 0 0 0 0 0 7 12
Gauteng 9 18 0 5 0 37 2 1 72
KwaZulu-Natal 47 7 5 21 6 0 4 7 97
Limpopo 8 0 0 0 0 0 0 5 13
Mpumalanga 20 15 0 3 0 1 0 9 48
North West 14 8 0 5 2 0 0 7 36
Northern Cape 13 1 0 1 0 1 1 2 19
Western Cape 19 16 0 12 0 11 3 6 67
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Phase 2 Outstanding

• Closing date for public submission from Limpopo
  8 October 2004
• Release of map set 2 for KZN and EC 11- 14
  October 2004
• Meeting of Limpopo Delimitation Committee to
  consider public submission and prepare ward set 1
  18 19 October 2004
• Release of Limpopo map set 2 22 October 2004
• Public hearings 25 October to 26 November 2004
• Closing date for submission on ward set 2 30
  November 2004
• Possible additional hearings December 2004
• Accommodate public hearing inputs in third set of
  boundaries December 2004/January 2005

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How will public hearings work

• MDB has established 5 delimitation committees
  comprising of Board members (Chairs), MDB
  officials, and representatives of provinces
  DPLG. IEC will send an observer
• One hearing will be held in each metro and each
  distict area (for the local municipalities within
  the district area)
• The second set of ward boundaries for all
  provinces will, as far as possible, be made
  public before the hearings
• At the hearing the Chair will give an overview of
  the legal framework and the rules for public
  hearing
• Delegates will then be allowed to discuss, if
  necessary, each ward in each municipality
  earmarked for that particular hearing
• Persons wishing to participate in the hearing are
  encouraged to also make their submission in
  writing available to the MDB
• Contributions by persons who wish to make written
  submissions, without attending the hearing, will
  also be welcomed (before 30 November 2004).

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Public hearing programme EC
METRO AREA, AND LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
Nelson Mandela 25/26 Oct 2004 Nelson Mandela Metropolitan Municipality, Auditorium, City Hall, Govan Mbeki Avenue, Port Elizabeth.
DC10 28 Oct 2004 Kouga Local Municipality, Kouga Cultural Centre, Voortrekker Street, Humansdorp.
DC12 1 Nov 2004 Buffalo City Local municipality, City Hall, Oxford Str, East London
DC13 3 Nov 2004 Lukhanji Local Municipality, Town Hall, 70 Cathcart Road, Queenstown.
DC14 5 Nov 2005 Senqu Local Municipality, Bunga Hall, Main Street, Sterkspruit.
DC15 8 Nov 2004 Mhlontlo Local Municipality, Qumbu Town Hall, 96 Church Street, Qumbu.
DC44 10 Nov 2004 Umzimkhulu Local Municipality, Umzimkulu College of Education, Umzimkulu College Hall, Umzimkulu.
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Public hearing programme KZN
METRO AREA, AND LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREA DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
eThekweni 26 Oct 2004 eThekweni Metropolitan Municipality, City Hall, West Street, Durban.
DC21 1 Nov 2004 Umzumbe Local Municipality, Hibiscus Coast Civic Centre, Connor Steet, Port Shepstone.
DC22 3 Nov 2004 Msunduzo Local Municipality, Pietermaritzburg City Hall, Cnr. Commercial Street and Church Street, Pietermarizburg.
DC23 5 Nov 2004 Uthukela District Municipality, 76 Mirchison Street, Emnambithi, Ladysmith.
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Public hearing programme KZN (Cont)
DC24 8 Nov 2004 Endumeni Local Municipality, Mc Kenzie Hall, 20 Mc Kenzie Street, Dundee.
DC25 10 Nov 2004 Amajuba District Municipality, Conference Centre, New Castle Show Hall, Show Grounds, Hardwick Street, New Castle.
DC26 12 Nov 2004 Abaqulusi Local Municipality, Cecil Emmit Sports Ground, Centenary Hall, Utrecht Street, Vryheid.
DC27 15 Nov 2004 Mtubatuba Local Municipality, Municipal Buildings, Lot 105, St. Lucia Road, Mtubatuba.
DC28 17 Nov 2004 uMhlathuze Local Municipality, uMhlathuze Civic Centre, Council Chambers, Mark Strasse No 5, Richards Bay.
DC29 19 Nov 2004 iLembe District Municipality, Shakaskraal Community Hall, Rosehill Road,(off Main Road), Shakaskraal.
DC43 22 Nov 2004 Greater Kokstad Local Municipality, 39A Margarate Street, Ixopo.
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Public hearing programme FS
LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
DC16 25 Oct 2004 Kopanong Local Municipality, Trompsburg Town Hall, 8 Voortrekker Street, Trompsburg.
DC17 27 Oct 2004 Mantsopa Local Municipality, Ladybrand Town Hall, 38 Joubert Street, Ladybrand.
DC18 29 Oct 2004 Matjhabeng Local Municipality, Civic Centre (opp. Standard Bank), Tulbach Street, Welkom.
DC19 1 Nov 2004 Dihlabeng Local Municipality, Supper Room, Town Hall, c/o Muller and High Streets, Bethlehem.
DC20 3 Nov 2004 Ngwathe Local Municipality, Parys Town Hall, Liebenberg Street, Parys.
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Public hearing programme NC
LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
DC6 5 Nov 2004 Namakwa District Municipality, Lecture Hall, Van Riebeeck Street, Springbok.
DC7 8 Nov 2004 Emthanjeni Local Municipality, Town Hall (opposite municipal offices), Voortrekker Street, De Aar.
DC8 10 Nov 2004 Tsantsabane Local Municipality, Council Chamber, Lanham Street, Olifantshoek.
DC9 12 Nov 2004 Frances Baard District Municipality, District Municipal Offices, 51 Drakensberg Avenue, Kimberley.
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Public hearing programme WC
METRO AREA, AND LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
Cape Town 15/16 Nov 2004 (starting at 08h00) City of Cape Town Metropolitan Municipality, Podium Hall, Concourse Level, 2nd Floor Civic Centre, 12 Hertzog Boulevard, Cape Town.
DC1 18 Nov 2004 West Coast District Municipality, Moorreesburg Town Hall, c/o Plein and Retief Streets, Moorreesburg.
DC2 19 Nov 2004 Boland District Municipality, Council Chamber, 51 Trappe Street, Worcester.
DC3 22 Nov 2004 Overberg District Municipality, Ouditorium, Civic Centre Magnolia Street, Hermanus.
DC4 24 Nov 2004 Oudthoorn Local Municipality, Council Chamber, Civic Centre, Voortrekker Road, Oudthoorn.
DC5 26 Nov 2004 No public hearing required.
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Public hearing programme MP
LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
DC30 25 Oct 2004 Msukaligwa Local Municipality, Civic Centre c/o Church and Taute Streets, Ermelo.
DC31 27 Oct 2004 Dr. J S Moroka Local Municipality, Siyabuswa Community Hall, Maqhawe Steet, Siyabuswa.
DC32 10 Sept 2004 Finalised on 10 Sept 2004 Mbombela Local Municipality, Civic Centre, Nelspruit.
CBDC3 1 Nov 2004 Greater Groblersdal Local Municipality, Council Chambers, 2nd Grobler Avenue, Groblersdal.
CBDC4 3 Nov 2004 Bushbuckridge Local Municipality, Thulamahashe Stadium, Thulamahashe Main Road, Thulamahashe.
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Public hearing programme LIM
LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
DC33 5 Nov 2004 Ba-Phalaborwa Local Municipality, Activity Hall, Civic Centre, Nelson Mandela Drive, Phalaborwa
DC34 8 Nov 2004 Vhembe District Municipality, Parliamentary Chamber, Government Building (next to Venda Tusk Hotel), Thohoyandou.
DC35 10 Nov 2004 Polokwane Local Municipality, Nirvana Hall, 45 Tagore Street, Polokwane.
DC36 12 Nov 2004 Modimolle Local Municipality, Town Hall, Field Street/ Thambo Square, Nylstroom.
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Public hearing programme GT
METRO AREAS, AND LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
Tshwane 25/26 Oct 2004 Tshwane Metropolitan Municipality, City Hall, c/o Visagie and Paul Kruger Streets, Pretoria.
Johannesburg 28/29 Oct 2004 Johannesburg Metropolitan Municipality, Metro Centre, Reception Room, Ground Floor, Council Wing, 158 Loveday Street, Braamfontein.
Ekhurhuleni 1/2 Nov 2004 Ekhurhuleni Metropolitan Municipality, Germiston City Hall, c/o Lambert and President Streets, Germiston.
CBDC2 8 Nov 2004 Metsweding District Municipality, Bronkhorstspruit Sport Centre, Church Street, Bronkhorstspruit.
CBDC8 10 Nov 2004 Westonaria Local Municipality, Council Chambers, c/o Neptune and Jan Blignaut Streets, Westonaria.
DC42 12 Nov 2004 Emfuleni Local Municipality, Banquet Hall, Civic Centre, Beaconsfield Avenue, Vereeniging.
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Public hearing programme
LOCAL MUNICIPALITIES IN THE FOLLOWING DISTRICT AREAS DATE OF PUBLIC HEARING (STARTING AT 10H00) HOSTING MUNICIPALITY AND VENUE
DC37 15 Nov 2004 Moses Kotane Local Municipality, Civic Centre, Mogwase.
DC38 17 Nov 2004 Central District Municipality, Council Chambers, c/o Carrington Street and First Avenue, Mafikeng.
DC39 19 Nov 2004 Kagisano Local Municipality, Morokweng Tribal Hall, Main Morokweng/Vryburg Road, Gayesa.
DC40 22 Nov 2004 City of Klerksdorp Local Municipality, Council Chambers, Civic Centre, Pretoria Street, Klerksdorp.
CBDC1 24 Nov 2004 Ga-Segonyana Local Municipality, Kuruman Town Hall, Skool Street, Kuruman.
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Public hearings IMPORTANT

• Public hearings will be held to discuss the
  SECOND SET of draft ward boundaries (blue
  colour)
• Important to confirm venues and dates
• 012-3422480 or Nalini_at_demarcation. org.za
• If possible, register attendance by providing the
  following to the Board
• Name of hosting
• municipality_______________________Code__________
  ____________
• Venue____________________________________________
  ___________
• Date_____________________________________________
  ____________
• YOUR NAME THE NAME OF THE MUNICIPALITY OR
  ORGANISATION THAT
• YOU WILL BE REPRESENTING TEL AND/OR CELL NUMBER
  FAX NUMBER
• E-MAIL ADDRESS.
• (Please fax or email to 012-3422480 or
• Nalini_at_demarcation. org.za)

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Phase 3

• From January to April 2005 the following is
• envisaged
• The 3rd set of ward boundaries will be published
  in Provincial Gazettes for objections
• The Board will consider all objections and
  prepare a 4th set of ward boundaries
• The 4th set of ward boundaries will be handed to
  the IEC for the electoral process.

42
Funding

• An envisaged national ward delimitation process
  had to be converted in a provincial process due
  to delays
• Delays adversely affected the Boards budget
• Limited 2004/2005 budget approved for ward
  delimitation
• Already discontinued media communication campaign
  to save costs
• Rely on municipalities to consult communities and
  ensure participation in public hearings
• Approached Cabinet for funding.

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Funding (Cont)

• For the 2004/2005 an amount of R17,023,000 was
  allocated to the Board for performing all its
  statutory duties, including ward delimitation.
• To follow a national ward delimitation process
  the Board required a minimum additional amount of
  R5,553,000
• To follow a provincial approach the R5,5 million
  need to be increased to R15,670,000

44
Funding (cont)

• Ward delimitation requires in broad terms
• Efficient and effective Geographic Information
  Systems (computer hard and software including
  plotters) to draw, print and publish ward
  boundary maps
• The employment of external consultants, as the
  Board do not have the necessary internal human
  resource capacity and infrastructure for such an
  extensive project
• An extensive consultation process involving
  committee meeting with stakeholders at national
  and provincial level newspaper and radio
  advertisements, travel and accommodation costs,
  and public hearings in as many as possible of the
  237 district and local municipal areas (at least
  1 per metro and 1 per DC area subject to
  resources)
• Postal, courier and telecommunication service to
  distribute ward maps to municipalities and other
  stakeholders
• Publication of all ward boundaries in Provincial
  Gazettes for objections.
• Preparation of final ward boundaries for the IEC
  the electoral process.

45
Funding (cont) Revised budget for ward
delimitation
OPERATING EXPENSES Amount required
Additional meetings of the Local Elections Technical Committee and MDB Boundaries Committee on which stakeholders such as DPLG, Provinces, the IEC, SALGA etc are represented R 10,000
Support consultants for investigations, mapping and public hearings R3,600,000
Courier Services R1,500,000
GIS Mapping (internal) R1,500,000
Additional computer hardware, software and consumables R 500,000
Advertisements in the media ( as part of consultation process) R1,500,000
Printing costs, stationery, publication of advertisements in the media, radio advertisements etc R2,500,000
Publication of notices in Provincial Gazettes R1,060,000
Additional telephone, fax, server and email costs and infrastructure R 500,000
Travel, accommodation and car hire expenses for public hearings (Board members, staff and consultants) R1,500,000
Additional temporary administrative staff and overtime for staff members R1,500,000
TOTAL R15,670,000
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Challenges

• To obtain the necessary funding to complete the
  process
• To ensure an improvement on the 2000 ward
  boundaries, but in compliance to the criteria set
  out in Schedule 1 to the Structures Act, 2004
• To get local government stakeholders to
  prioritise the ward delimitation process, and to
  attend to outstanding issues as matters of
  extreme high priority
• To encourage communities and the general public
  to participate in the process by either
  commenting in writing on draft boundaries, or to
  make contributions at the public hearings.
• To review the local government legislation in
  general, but also specifically, around the
  delimitation of wards, so as to enhance the
  Constitutional objects of local government.