District Team Training Seminar Treasury

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District Team Training SeminarTreasury Finance

• Steve Lilly
• Assistant District Treasurer
• Assistant District Governor Area 10

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District Budget Formulation

• DGE is responsible for developing the Districts
  budget
• DGE consults with the Finance Committee,
  Committee Chairs, and AGs
• Cost and revenue estimates must be developed from
  mutually agreed upon premises - not just
  historical data
• Budgeting premises must be documented and
  rationalized
• Proposed budget, developed by the DGE and
  presented to the Finance Committee
• Final budget proposal - subject to approval at
  District Assembly
• Finance Committee oversees collections and
  payments in relation to the approved budget and
  reimbursement policies

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Reimbursement/Payment Policy

• Adhere to established budget as approved
• Un-spent budgeted funds do not carry over from
  year-to-year
• Reimbursements and payments outside agreed upon
  budgeted items must be pre-approved by the
  Finance Committee before payment is made
• Reimbursement Forms must be approved by District
  Committee Chair or District Governor
• Reimbursements will not be made without completed
  Reimbursement Form, receipts, appropriate
  authorization
• Policy prohibits Committee Chairs being
  reimbursed for mileage
• Pre-approved by the Finance Committee (if not in
  budget)

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Reimbursement Voucher
http//www.rotary7570.org/
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AGs - Dues and Collection

• RI dues are payable July 1st and January 1st
• 25.50 per half per member
• Follow up with clubs for timely payment
• District Dues are payable December 1st
• Invoiced November 1st based on September
  membership
• 23 per member annually
• Delinquent if not paid by December 1st
• Late payment penalty of 5 if not paid by
  January 1st
• Electronic Payment