Title: Strategy and change management in Delft University of Technology Library
1Strategy and change management in Delft
University of Technology Library
26th IATUL Conference Québec City, May 29-June
2, 2005
Kees Konings, Manager Collection Management
Library
2Introduction
- Description of the process of change in Delft
University of Technology Library - Applied method
- Reception by stakeholders and library staff
- Finalization of the process resulting in a new
- library organization
3The shift to e-services
- Increase of ICT in research and education
- STM publishers focus on the end users,
sustainable depositories and access to
information. Those are our traditional services! - Decrease of budgets and funding
- Forced collaboration between the technical
universities in the Netherlands
4Choices and consequences
Choice Consequences
100 digital products and services Digital services 247 Discontinuance of reference desks
Specialisation on 3 areas Development of a virtual front office Back office activities in cooperation with the Dutch technical universities Publishing house in cooperation with (European) universities and/or other publishing houses
Strategic relevance of the library for research and education Digital information is fully determined by the end users requirements
5(No Transcript)
6Competences in the new library organization
Search/find
VKC DelftSpecial Mediation
delivery
publishing
DocUTrans Document delivery Logistics
Publishing system Quality Selection
Digital preservation Logistics
archiving
7Consequences for the core business
- Separate business units for the respective core
businesses - the Virtual front office
- the Technical University Academic Repository
- the Publishing house
- The business units will operate independently
8Implementation and reception
- Strategic plans presented to
- Library staff
- Customer panels
- Board of the University
- Ministry of Education and Science
- Technical Universities in the Netherlands
9Implementation and reception
- Discussion with the stakeholders resulted in
adaptation of the plans in terms of timing and
cooperation - Until 2007 the reference desks with limited
service level stay open in combination with the
preferred virtual reference desk - The set up of the cooperation between the
technical universities takes more time than
expected, so for the next years the academic
repository only works for the Delft University of
Technology. - A feasibility study to cost effectiveness of our
publishing activities
10The process of change
- Method of change
- Blue print approach
-
- Adaptive change strategy
11The process of change
- Important design criteria for the new
organization are - Teamwork which means involvement of staff of
- different departments in one team
- Disentanglement of processes, which resulted in
- disentanglement of tasks of our employees
- Decreasing the number of management layers
12The process of change
MT
Change team
Projectteams
13The process of change pitfalls
- Do not ask people to advice on their own jobs or
positions in the organization - Be extremely clear about constraints and
conditions - Stimulate to look at situations outside the
library organization
14Results
- The realization of cooperation between the Dutch
technical universities took more time than
expected that is why for the time being only a
local content organization will be implemented - The results of a feasibility showed that cost
effectiveness of the publishing house was highly
uncertain so it was decided to discontinue the
publishing activities - Dedicated functions for account management,
product development and product ownership - New organization scheme
15Scheme of the new organization
Serviceorganization
Contentorganization
Director Management team
Productdevelopment
Support
16Results
- The realization of cooperation between the Dutch
technical universities took more time than
expected that is why for the time being only a
local content organization will be implemented - The results of a feasibility showed that cost
effectiveness of the publishing house was highly
uncertain so it was decided to discontinue the
publishing activities - New organization scheme
- Management philosophy
17Management philosophy
- Decrease of management layers
- Empowerment
- Self organizing teams
18Conclusions
- Consequences for the management team
- Blueprint vs. adaptive change strategy did it
work? - Process of permanent change for the new
organization
19Questions ???