Parish Leaders Workshop (02/28/15)

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Parish Leaders Workshop(02/28/15)

• MISSION STATEMENT Grow and develop
  congregations spiritually, numerically and in
  missional leadership.

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Parish Leaders WorkshopAGENDA
830 AM Gather, bagels and coffee available 900
AM Welcome Morning Prayer Theological
Reflection Team Building 945 AM Diocesan
Resources for Parish Leaders 1015 AM
Break 1030 AM New Congregational Development
Opportunities Moving Back Into the
Neighborhood Parish Capital Stewardship
Campaigns 1130 AM Combined Endowment Managing
Investments Human Resources Information 1210
PM Noonday Prayer Deb Grasso 1215 PM Lunch
and Table Discussions 1245 PM Reflections from
Table Discussions 100 PM Blessing dismissal
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Diocesan Resources

• MISSION STATEMENT Grow and develop
  congregations spiritually, numerically and in
  missional leadership.

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Congregational Development Opportunities

• MISSION STATEMENT Grow and develop
  congregations spiritually, numerically and in
  missional leadership.

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Congregational DevelopmentMoving Back Into the
Neighborhood

• Overview
• Need to reconnect our congregations to our
  communities
• First Step Moving Back Into the Neighborhood
• Workshop (Friday night and Saturday)
• Everyone interested is invited
• Fun and interactive
• Practical steps to reengage community
• Learn the 5 Steps for Going Local

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Next Steps MBiN

• Gather at least 10-15 parishes
• Engage Consultants in 5 step process
• Listening
• Discerning
• Experimenting
• Evaluating
• Living into a New Future

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StewardshipOpportunities

• MISSION STATEMENT Grow and develop
  congregations spiritually, numerically and in
  missional leadership.

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Capital Campaign and StewardshipThe St. Thomas,
Rochester Story
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Stewardship Education

• Opportunity with JD Klote
• Stewardship workshops on Annual Campaign
• District Focus
• Diocesan Stewardship committee
• Needs members
• Needs feedback on how and when

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Combined EndowmentInvestment Review

• MISSION STATEMENT Grow and develop
  congregations spiritually, numerically and in
  missional leadership.

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Investment Management DiscussionCombined
Endowment

• Overview
• 75 of parishes participate, along with the
  Diocese
• Pooled funds totaled 23 M. as of 12/31/14
• Funds managed by Genesee Valley Trust (GVT)
• Diversified portfolio with a long-term investment
  horizon
• Investment Policy Statement (IPS) Diocesan
  website
• Audit oversight Investment Review Committee of
  Trustees, Bonadio Group, Clifton Larson Allen

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Investment Allocation

• Current Asset Allocation (as of December 31,
  2014)

Totals may not equal 100 due to rounding.
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Investment Performance

• 3-YR average annual return 11.7 (net of fees)
• Compared to 3-YR benchmark return 13.0

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Fees

• GVT Fees- Reduced to 1.14 on 1/1/15
• Diocese administrative fees- None

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Administration of Funds

• Establishing Authorization
• Distributions- Planned
• Withdrawals- Unplanned
• Additions/ Transfers to existing funds
• Gifts of Stock
• Using Electronic transfer in and out of accounts
• New Accounts
• Monthly Reporting
• Parishes_at_geneseevalleytrust.com

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Investment Management DiscussionQuestions/Feedba
ck

• When is it appropriate to invest in the Combined
  Endowment?
• Potential interest in a NEW pooled fund for short
  term investments?
• How else can we help you?

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Calculating 2015 Draw from InvestmentsEXAMPLE

• Parish investments average 360K (trailing 13
  audited quarters 2010 2013)
• 5 annual draw on 360K average balance 18,000
• Recommend monthly draws of 1,500 - smooth cash
  flow minimize impact of market timing
• Contact GVT to change distributions via
  electronic funds transfer directly into church
  bank account

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Human Resources Information

• MISSION STATEMENT Grow and develop
  congregations spiritually, numerically and in
  missional leadership.

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Human Resources Information Fair Labor Standards
Act (FLSA)

• ALL positions are either EXEMPT or NON-EXEMPT for
  overtime and minimum wage requirements
• EXEMPT Employees
• Executive
• Professional (Clergy)
• Computer
• Outside Sales
• Administrative
• NON-EXEMPT All other positions, not specifically
  covered under one of the above exemptions

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Human Resources Information FLSA Classifications

• Administrative Exemption To qualify, all of the
  following tests must be met
• The employee must be compensated on a salary
  basis at a rate not less than 455 per week
  (23,660 for 52 weeks)
• The employees primary duty must be the
  performance of office or non-manual work directly
  related to the management or general business
  operations of the employer or the employers
  customers and
• The employees primary duty includes the exercise
  of discretion and independent judgment with
  respect to matters of significance.

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Human Resources Information NYS Minimum Salary

• Higher minimum salary for executive
  administrative employee exemptions in New York
  State
• 543.75 /week, in 2013 (28,275 Annual Salary)
• 600.00 /week, effective December 31, 2013
  (31,200)
• 656.25 /week, effective December 31, 2014
  (34,125)
• 675.00 /week, effective December 31, 2015
  (35,100)
• There are no part-time, EXEMPT positions.

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Human Resources Information Parish/Vestry
Resources

• 2015 Compensation Policy Budgeting Guidelines
  (mailed out each September)
• Employee Handbook New, updated by HR Committee
  in consultation with HR Works. Can be modified
  or adopted by the Vestry for parish use.
• Both documents posted on website (Budget
  Finance)
• Society for Human Resource Management (SHRM)
• HR Committee of the Diocese available to
  consult on specific questions or issues

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Human Resources Information Lay Employee Pension
2009 General Convention resolved that all lay
employees scheduled to work 1,000 hours or more
annually be provided with a lay pension plan
administered and designed by The Church Pension
Fund (CPF). 403 (b) plans Employers must
contribute not less than 5 of the employees
compensation AND also match (on a
dollar-for-dollar basis) not less than 4 of
compensation. This resolution forms the
minimum requirement that applies to all employers
within the Diocese of Rochester. Previous
Diocesan policy recommended that employers
contribute 12 of the employees salary,
utilizing CPF lay pension program. Effective
01/01/15, the Diocese recommends that all
employers contribute 8 of the employees salary
as the employer base contribution and up to an
additional 4 employer matching contribution.
This approach results in a 12 maximum employer
contribution for employees that contribute 4 or
more to their own plan. Employers may elect to
migrate to this higher level of benefit by
changing the base contribution by 1 point, per
year until they reach 8 employer base
contribution.