OAKS%20Online%20%20(Required%20for%20DTCs,%20STCs,%20and%20OAKS%20Online%20TAs)

1
OAKS Online (Required for DTCs, STCs,and OAKS
Online TAs)
2
OAKS Online
Objectives

• Understand how to navigate the OAKS Online Test
  Delivery System and the processes related to
  online testing
• Administer OAKS Online appropriately

3
OAKS Online
Schedule

• 2013-14 OAKS Online Test Window Nov. 5 May 22
  
• Only one opportunity available between Nov. 5 and
  Jan. 6
• Each test opportunity is subject to a 45-day
  expiration period

4
OAKS Online
Test Opportunities

• For students in grades 3 8, there are 2 OAKS
  test opportunities per subject
• Retesting students in grades 3 8 who have
  already met requires explicit parental consent
• 3 test opportunities for students in High School
  no restriction on retesting

5
OAKS Online
Before Testing

• Review Appendix B of the Test Administration
  Manual, as well as the appropriate
  subject-specific Appendix (Appendix C F) and
  your training notes
• Identify students to be tested and their test
  settings
• Make sure you have the correct SSID for each
  student
• Identify students who need side-by-side
  English-Spanish or who are taking the Braille or
  Extended formats
• Identify students who need accommodations
• Provide students with opportunities to
• become familiar with the test format
• and technology

6
OAKS Online
Overview of Test Delivery System

• TA Interface
• Administer online tests , track progress, and
  manage students testing in your session
• Adjust test settings for individual students
  before they are approved to start the test
• Approve and submit print requests from students
• Student Interface
• Secure online test that must be accessed via a
  secure browser
• General Education Student Interface
• Braille Interface

7
OAKS Online
New This Year

• Students Can Test Securely on Tablets and
  Chromebooks
• Secure applications must be downloaded and
  installed for tablets (supported Android tablets
  and iPads)
• Accounts must be created in TIDE for students
  using Chromebooks
• Note Computer-based read aloud is not available
  on iPads, Android tablets, and Chromebooks.
  Braille is supported on Windows 7 only.
• Line Reader
• A line reader is available for students who want
  to highlight individual lines as they move down
  the page.

8
OAKS Online
TA Interface at A Glance

• Used to create and manage test sessions and
  approve students
• All information is visible on one screen
• Tests in session
• Students needing approval to start testing
• Students with tests in progress
• Print requests

9
OAKS Online
TA Interface, contd

• Create and Manage Test Sessions
• List of available tests automatically displays
  upon logging in and remains on screen while
  monitoring students
• Select the tests for inclusion in the session and
  click Start Session

• System generates a Session ID that students will
  use to log in
• Test sessions automatically expire upon TA logout
• Sessions cannot be resumed
• Students may resume a paused test in any new test
  session that includes the applicable test subject
  and grade
• Example TA creates a test session for students
  on Tuesday. To resume testing on Wednesday, the
  TA will create another test session for students
  to resume testing

10
OAKS Online
TA Interface, contd
Student Test Settings and Approvals

• Approvals Preview (right) allows TAs to see
  students that need to be approved while
  monitoring test progress
• The complete list of students awaiting approval
  will display on a pop-up screen

11
OAKS Online
TA Interface, contd
Student Test Settings and Approvals, contd
12
OAKS Online
Student Test Settings
Important Language setting must be set before a
test opportunity is approved to start. Once
approved, language cannot be edited!

• Language
• Configurable by test subject via TIDE (but can
  also be adjusted in TA Interface for that
  specific test opportunity)
• English
• Spanish
• Mathematics, Science, Social Sciences, and
  Writing can be administered in side-by-side
  English-Spanish
• For Grade 3, Reading can be administered in
  Spanish only as a native-language assessment
  (this is not an English-Spanish side-by-side
  test)
• Braille
• Mathematics, Reading, Science, and Social
  Sciences can be administered in Braille
• Directs Student Interface to the Braille Interface

13
OAKS Online
Student Test Settings, contd

• Computer-Based Read-Aloud
• Computer-based read-aloud allowable resource
  available in English for OAKS Math, Science, and
  Social Sciences available in Spanish for OAKS
  Math and Science
• Recommended for use with Windows 7 or Mac 10.6 or
  higher for optimal results (note Spanish
  computer-based read-aloud requires purchase and
  installation of Spanish voice pack)
• Headsets
• USB headsets encouraged
• Ensure sound works with headsets on each computer
  prior to testing. The student login screen
  contains a diagnostic tool to verify that audio
  is working within the secure browser. The
  student will also be prompted with a sound-check
  as part of the approval process.

14
OAKS Online
Student Test Settings, contd

• Print Size
• Available in 4 levels of magnification
• Students can manually adjust for individual items
• Selected magnification for a given item will
  persist for print requests
• Print on Request
• Printed reading passages are an allowable
  resource for all students
• Printed items in all subjects and stimuli in
  Science and Social Sciences are a restricted
  resource for individual students only
• Must be set in TIDE by DTSA or DSA-level users.
  This setting is not editable in the TA Interface.
• All print requests must be approved by the TA in
  the TA Interface

15
OAKS Online
Student Test Settings, contd

• Color Choice
• The Student Interface can be set to present the
  test background with different options
• Text and background color combinations are
  pre-defined for a colored overlay over test
  content

16
OAKS Online
1
Student Log-in
2

• Student Login
• Log in using First Name, SSID, Session ID
• Confirm identity Is This You? screen
• First Name (same as in SSID upload), Enrolled
  Grade, DOB, School, SSID
• Select Test
• Student will see available tests by subject
• TA Approval required to start test
• Confirm test -- Is this your test? screen

3
4
5
17
OAKS Online
Student Interface at A Glance
Click to mark item for review
Pause Test button
Test specific tool(s) will display here
(calculator, formula, periodic table)
Toggle between test pages
End test button (appears after reaching last item
This feature allows students to scroll down a
page line by line
Zoom In/Out buttons to adjust text size
Click to select a comment about the item
Click to view list of item pages. Pages with
marked items will be indicated. Select item/item
page to navigate
Click to view student help
18
OAKS Online
Student Interface with Passage
Click here to expand the passage
19
OAKS Online
Student Interface with Passage Expanded
Click here to return passage to original size
20
OAKS Online
Test Administration

• Monitor to ensure that students only have access
  to the allowable resources listed in appropriate
  content-area Appendix (Appendix C F).
• If breaking up the test into multiple sessions,
  allow students to finish all presented items on
  the screen before pausing the test.
• If students pause the test for more than 20
  minutes, they will no longer be able to return to
  previously answered or marked items when they log
  back in.

21
OAKS Online
Dos and Donts

• Dos
• Do use the TA Training Site and Practice Tests to
  become familiar with both the TA and Student
  Interfaces before testing begins
• Do review the OAKS Online TA User Guide for
  descriptions of all features of the TA and
  Student Interfaces before testing begins
• Do review Appendix B and the applicable
  subject-specific Appendix of the TAM before
  testing begins
• Do carefully review student settings for each
  student before approving them to test

22
OAKS Online
Dos and Donts, contd

• Donts
• OAKS Online users must not share their login
  information and passwords, even with other
  authorized users.
• Do not use last years OAKS Secure Browser. Old
  secure browsers should be uninstalled before
  installing the new secure browsers.
• Do not approve students to test until you are
  sure the students are taking the correct test at
  the right time.
• Do not let tests linger they will expire after
  45 calendar days.

23
OAKS Online
Promising Practices

• Before the start of the testing window, the
  district exposes students to the online test
  environment using the practice test site.
• The district uses the practice test to identify
  students who may need accommodations to fully
  access the online test.
• The district restricts students who should not
  use the system from accessing the online test.

24
OAKS Online
Online Resources

• Test Administration Manual
• OAKS Online User Guides
• OAKS Portal (includes Training Site and Practice
  Tests)

http//www.ode.state.or.us/go/tam
http//www.ode.state.or.us/search/page/?391
http//www.oaks.k12.or.us
25
OAKS Online
Acorns for Storage

• How can TAs ensure that students are familiar
  with the online test system prior to testing?
• What steps should TAs take before approving
  students to test?
• What resources are available to help TAs prepare?

26
Online Reporting System(Required for DTCs)
27
Objectives

• Understand the role and purpose of Score Reports
  in supporting student success and achievement.
• Understand changes to the Online Reporting System
  and how to use the interface.

28
Overview

• Definition Online Reporting System
• Available through the OAKS Portal
• Purpose
• To allow districts and school staff and teachers
  to identify strengths and weaknesses and improve
  teaching and learning by providing
• Aggregate performance data for districts,
  schools, teachers, and classes
• Scores for individual students
• The ability to print student reports to
  distribute to families
• The ability to view performance trends
• The ability to create and view reports for custom
  rosters
• Aggregate and student level performance strand
  data
• Aggregate level performance data on content
  standards

29
New Features for 2013-2014

• New features in ORS on November 5, 2013
• Print Individual Student Reports To PDF The
  Print option on the student listing page and
  the individual student report will now produce a
  PDF file containing the requested reports.
• Additional Filter Option in Plan and Manage
  Testing A new filter option has been added to
  the Plan and Manage Testing section of the Test
  Management Center which allows users to find
  students based on broader criteria than
  previously available.

30
Score Reports Subject Performance

• District users can see performance data for the
  district and its schools school users see data
  for a school and each teacher etc.
• The distribution of students across performance
  levels is displayed graphically to allow easier
  comparison
• between groups
• Users can view the data for subgroups by choosing
• an option from the Breakdown By dropdown

31
Score Reports Navigation
Users can explore the data in various ways to
answer questions they have of the performance
reports and identify strengths and
weaknesses. The icon indicates that data
can be further explored.
When users click the icon, they see a
control panel that will let them select whether
they want to see more or less group detail, more
or less content detail, or if they want to see a
trend for a particular piece of data.
32
Score Reports Navigation, contd
By choosing more or less group detail, users can
see data for schools, individual personnel,
classes, or individual students. The buttons on
the control panel will update to identify the
data the user is accessing. This will help users
answer who questions. For example Who is
struggling in algebra?
33
Score ReportsNavigation, contd
By choosing Trend or Current users can choose
whether they want information on the current year
performance of a student, group of students,
school, or district or if they want a historical
trend of that performance. This will help users
answer When questions. For example, Has this
group of students struggled in mathematics in
the past?
34
Score ReportsData and Tools

• Users can access these data and tools
• Longitudinal Reports
• Rosters of students with scores
• Ability to create custom rosters
• Ability to view all aggregated data for custom
  rosters
• Printable family-friendly student reports
• Ability to print and export pages
• Ability to print and export student responses to
  Writing Performance Assessment (for individual
  students or groups of students)

35
Student Listing Report

• Users can see a list of all of the students
  belonging to a roster, teacher, or school.
• As with aggregated reports, users can filter the
  list by the students demographic
  characteristics using the Breakdown By feature.

36
Score ReportsStudent Report
Score Reports provide family-friendly student
reports and other data and tools.
37
Test Management Center Features

• Plan and Manage Testing
• Participation reportfilters can be used to see
  the test statuses for individual students
• Results can be viewed onscreen or exported to
  Excel

38
Test Management Center Features

• Plan and Manage Testing Filters in Step 3 Get
  Specific
• Find students who have or have not completed a
  specific test opportunity based on their
  proficiency. Helpful for prioritizing which
  students may or may not need to test again.
• Find students whose opportunity will expire
  within a certain number of days. Helpful for
  identifying students who need to complete their
  opportunity soon before it expires.
• Find students who are on their first, second, or
  third opportunity who have a given test status.
  Helpful for finding students who have paused
  tests or have reported results.
• Find students test status based on their most
  recent test session. Search by TA name, session
  ID, or within a specific date range. Helpful for
  checking the status of students who tested
  together.

39
Test Management Center Updates

• Plan and Manage Testing New Search Filter
• Students who have/have not completed/started
  Any/1st/2nd/3rd opportunity
• Less drop-down filter options can make it easier
  to find specific students.

40
Test Management Center Features

• Summary Statistics
• View statistics on how many students have tested
  at each opportunity

41
Test Management Center Features,
contd

• My Testing Windows (via Summary Statistics)
• Set a schedule of testing windows to organize
  when students will test
• Available to TT, TA, STC, and DTSA Users through
  the Summary Statistics page
• Planning tool only. Does not limit actual test
  administration dates.

42
Retrieve Student Results

• Download student results for a selected group (by
  School, District, Teacher, or Roster)
• The system creates a data file of all students
  scores from the selected administration
• This file appears in your Online Reporting
  Inbox
• Data file is designed to be read in spreadsheet
  programs (Excel) and statistical software packages

43
Student Search

• Allows users to look up information for any
  student that exists in the Online Reporting
  System (based on your user role access)
• Enter either the students SSID OR the first or
  last name of a student
• The student results will show a list of students
  that matched your search (for name based searches)

44
OAKS High School Scores

• Reporting OAKS High School Scores
• High school students can have scores from grades
  9, 10, 11, or 12.
• Aggregated scores for High School students are
  based on grade 11 students highest OAKS High
  School score from the past four years.
• Ex If a grade 11 student demonstrated
  proficiency while in 9th grade, that is reflected
  in the current aggregated reports
• Aggregated data corresponds to that
  administrations grade 11 students only
• Grade 9, 10, or 12 students who take the High
  School tests will appear in individual student
  rosters. However, aggregated comparison scores
  incorporate only grade 11 students.

45
Rules for Transfer Students

• Data for students moving schools midyear
• Scores travel with students transferring between
  Oregon schools midyear
• If a student transfers to a school midyear, his
  or her scores are now associated with the new
  school in the Online Reporting System
• If a student leaves a school midyear, his or her
  scores are no longer associated with the
  originating/previous school in the Online
  Reporting System
• Scores do not travel with students who transfer
  or move to a non-Oregon school
• If a student transfers from an Oregon public or
  charter school to a private or parochial school
  that does not conduct OAKS testing, the students
  scores remain with your school.
• If the student moves to another state, his or her
  scores remain with your school.
• Scores do not travel with students who drop out
  or otherwise leave Oregon public/charter schools
  entirely
• This does not change how AYP is calculated for
  schools

46
Rules for Transfer Students

• Data for students moving schools between years
• If users wish to see their current students
  scores from previous years and previous schools,
  they can choose the Scores for my current
  students view on the home page of Score Reports.

47
Dos and Donts

• Dos
• Use the enhanced help features to learn about the
  online reporting system and how to make best use
  of it
• Use data from Score Reports along with other
  information on student ability to identify areas
  of need and provided targeted instruction
• Create custom rosters to track the progress of
  particular groups of students
• Students in an intervention program
• Use the data after checking your assumptions

48
Dos and Donts, contd

• Donts
• Online Reporting users must not share their
  log-in information and passwords, even with other
  authorized Online Reporting users Student Score
  Data is Confidential

49
Promising Practices

• Create custom rosters to track the progress of a
  group of students in a particular program
• Use trend reports to examine student data over
  time
• Use participation reports to track which students
  have tested and which tests are nearing
  expiration

50
In a Nutshell

• The Online Reporting System is available through
  the OAKS Portal
• Score Reports provide the score data from
  previous years and include aggregate and student
  level reports
• Test Management Center has students test
  participation data, including reports by TA or
  session ID, and summary reports for schools and
  districts

51
Additional Training Opportunities

• AIR will present two live training sessions via
  WebEx once the 2013-14 Reporting System goes live
  on November 5
• Tuesday, November 12
• 900 a.m. PT
• Thursday, November 21
• 300 p.m. PT

52
OAKS Online
Online Resources

• OAKS Online User Guides
• OAKS Portal (includes Training Site and Practice
  Tests)

http//www.ode.state.or.us/search/page/?391
http//www.oaks.k12.or.us
53
Acorns for Storage

• What are the main new features of the Online
  Reporting System?
• How can I use Score Reports and Test Management
  Center to manage testing for my students?

54
Test Information Distribution Engine (TIDE) (Requ
ired for DTCs, Recommended for STCs)
55
Objectives
TIDE

• Understand the role and purpose of TIDE in
  supporting student success and achievement.

56
Overview
TIDE

• Definition Test Information Distribution Engine
• Available through the OAKS Portal
• Purpose
• To provide authorized users with access to
• User Information
• Add new users or modify existing accounts
• Student Information
• View/Edit student test settings for a student
• Search for students. New this year Advanced
  search using additional fields.
• Student Restrictions
• View/Edit or Add restrictions for a student
• Upload restrictions for a batch of students
• Upload Paper-Based Writing Test Orders
• New this year Chromebooks
• Designate schools or students to test using
  Chromebooks.

57
User Information
TIDE

• User Roles and Access
• OAKS users (DSA and lower) are associated with a
  district and/or institution(s).
• Current district/school roles are DSA, DTSA,
  STC, TA, TT, District Report Viewer, and School
  Report Viewer.
• Passwords are encrypted.
• Add/Modify User Accounts
• Add users
• View/edit users
• Upload users

58
Add Users
TIDE

• District users select a role, district and
  institution from the drop-down menus. The
  district and institution lists will automatically
  update after you select a role from the drop-down
  menu.
• Note While this page can be used to add a new
  user to TIDE or to add a District/Institution to
  a users profile, no other user attributes may be
  modified on this page. Those changes must be done
  using the Upload Users feature.

59
View/Edit Users
TIDE

• Select a role, district, and institution from the
  drop-down menus. The district and institution
  lists

will automatically update after you select a role
from the drop-down menu.

• Select a role, district, and institution from the
  drop-down menus. The district and institution
  lists will automatically update after you select
  a role from the drop-down menu.
• Click the Edit button for a user whose
  information you want to view and update. You will
  be directed to the Edit User page. You can only
  update the users first name, last name, and
  phone number.  
• If you need to re-associate the user with a
  different district or institution, you will need
  to follow the process outlined in the Upload User
  section.

60
Upload Users
TIDE

• Upload a group of users to TIDE or modify
  profiles for existing users
• TIDE accepts uploads of user information in CSV
  (ASCII) format.
• CSV files can be opened/edited using spreadsheet
  applications such as Microsoft Excel or a notepad
  application

• Add Users to Multiple Institutions
• Enter users on separate lines in the upload file
  one line for each institution
• For the first institution, enter ADD as the
  action

61
Passwords
TIDE

• Passwords must have a minimum of eight characters
  including one uppercase letter, one lowercase
  letter, and one number.
• Passwords will be encrypted. If users request
  their password they will be emailed a link rather
  than the actual password. Links will expire in 24
  hours.
• All passwords will be reset on October 1. All
  users will need to request their password the
  first time they log in after October 1. Users
  will be prompted to change their password after
  logging in for the first time.
• Users will be prompted to select and answer a
  security question the first time they log in
  after October 1.

62
Requesting a Password
TIDE

• When logging in for the first time this year,
  state- and district-level users will need to
  enter their email address in the username box and
  then click Request Password.
• Users will receive an email with a link that is
  good for 24 hours. Clicking on the link will
  allow them to log in. They will be prompted to
  change their password after logging in.

• School-level users will be sent an email with a
  link when they are added to the system. If the
  link expires before they log in, they can follow
  this procedure to request a password.

63
Student Information
TIDE

• Student Information and Student Settings are
  combined in a single tab.
• Search for a group of students (e.g., by grade or
  school) or for an individual student (e.g., by
  first name, last name, or SSID)
• Advanced Search (new this year). Search by
  additional fields stored in TIDE (student
  settings, etc.)
• Once the search is complete a student table is
  generated

64
View/Edit Students
TIDE

• All users can view student settings.
• Users can only update test settings if their role
  in TIDE permits. Note Only DSAs and DTSAs can
  update Restricted Resources

65
Student Settings
TIDE

• Color Choice
• Language
• Print Size
• Computer-Based Read Aloud
• Suppress Score
• Item Types Exclusion
• Print on Request
• Modification Codes
• Accommodations and Accommodation Codes
• ELPA Exclusions

66
Upload Student Settings
TIDE

• Can Batch Upload
• Color Choice
• Language
• Print Size
• Accommodations
• Computer-based read aloud
• Suppress Score
• Cannot Batch Upload
• Item Type Exclusion
• Print on Request
• ELPA Exclusions

67
Chromebook Accounts
TIDE

• New this year accounts must be created in TIDE
  for students who will test using Chromebooks.
• Entire schools or individual students can be
  designated for Chromebook accounts.
• After a Chromebook account is requested in TIDE,
  there will be a wait of 2 to 5 days (depending
  upon the number of requests being processed)
  before the account is created and the student can
  test using a Chromebook.
• Districts and schools are encouraged to request
  Chromebook accounts for all students who may need
  one as soon as possible after TIDE opens.

68
Student Restrictions
TIDE

• View and edit test restrictions for students
  within a district and/or institution.
• Test restrictions prevent students from testing
  in a specified subject.
• Note if a student transfers schools or district,
  his or her test restriction settings will not be
  reset.

69
View/Edit Restrictions
TIDE

• Select the district and/or institution from the
  list(s) and click Search. To narrow the search,
  select an enrolled grade, or enter a student's
  SSID, first, or last name.
• Each row displays information for students,
  including test settings and accommodations. Each
  row also contains an Edit button.

70
View/Edit Restrictions
TIDE

• TIDE accepts uploads of student restrictions in
  CSV (ASCII) format.
• CSV files can be opened/edited using spreadsheet
  applications such as Microsoft Excel or a notepad
  application.

71
TIDE
TIDE Paper Writing
(DTSAs and DSAs only)

• Orders may be placed by uploading a pre-code file
  for multiple students or by editing individual
  student settings.
• Pre-code files must include the following fields
  
• SSID (required)
• DOB (required)
• Teacher Name (optional)
• Class Period (optional)
• District-level users can export order information
  to Excel.
• For students that are testing in Braille, the
• District must be sure to order both a paper
• Writing booklet via TIDE and a Braille form
• from ODE.

72
TIDE
Dos and Donts

• Dos
• Use the LEP flag for those students who will take
  the ELPA.
• Use student test settings to assign system
  features and restricted resources to students by
  test subject (e.g., language, zoom,
  print-on-request).
• Use student restrictions function to manage
  student access to specific assessments in OAKS
  Online.
• Use the order function to place orders for the
  winter and spring Writing Performance Assessments.

73
TIDE
Dos and Donts, contd

• Donts
• TIDE users must not share their TIDE log-in
  information and passwords, even with other
  authorized TIDE users.
• DTSAs or DSAs must not set the item
  print-on-request restricted resource for students
  without a documented need (e.g., IEP, 504 Plan,
  or other district documentation)

74
TIDE
Promising Practices

• The district uses the Student Restriction
  function to restrict students who are designated
  to take OAKS Extended from accessing the Online
  test.
• The district applies student test settings for
  students by test subject to ensure that students
  have appropriate access to OAKS Online. For
  students with IEPs or 504 Plans, the district
  consults the students plan before applying test
  settings to ensure compliance with the students
  plan.

75
TIDE
In a Nutshell

• TIDE is available through the OAKS Portal
• Use TIDE to manage user accounts, student test
  settings, and order Writing tests

76
OAKS Online
Online Resources

• OAKS Online User Guides
• OAKS Portal (includes Training Site and Practice
  Tests)

http//www.ode.state.or.us/search/page/?391
http//www.oaks.k12.or.us
77
TIDE
Acorns for Storage

• What are the functions available through TIDE?
• How can district users use TIDE to manage
  appropriate student access to OAKS Online?