Electronic voting Machine

1
USE OF EVMS AT SIMULTANIOUS ELECTIONS
2
REQUIREMENT OF EVMS FOR SIMULTANIOUS
ELECTIONS/POLL

• Two separate sets of EVMs are to be used-
  one set for Lok Sabha elections
  and the others et for Assembly elections

• Ballot units and Control unit will be
  required double of the polling stations

3
IDENTIFICATION OF EVMS
a) COLOUR STICKERS ADDRESS TAGS
i) WHITE Sticker and Address tag - used
for LOKSABHA elections ii) PINK Sticker
and Address tag - used for ASSEMBLY elections
iii) Identification sticker will be pasted on the
top of the cover of the the
battery candidate set section
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iv) The white sticker will have the legend of
LOK SABHA printed bold letters on the
control units which are used for Lok Sabha
elections and pink sticker will have the legend
ofVIDHAN SABHA printed bold letters on control
units which are used for Assembly elections.
Language either English or regional language.
v) Identification sticker shall be fixed on the
top of the carrying cases of both control units
and ballot units.
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BALLOT UNITS

• White colour ballot paper fixed on the
  transparent
• screen of the ballot unit in respect of LOK SABHA
  elections and pink colour ballot paper
  fixed on the transparent screen of the ballot
  unit in respect of ASSEMBLY elections

6
PREPARATION OF EVMS IN DIFFERENT PLACES

• Preparation of EVMs for Assembly and Lok
  Sabha elections shall be done in separate rooms
  or halls but not in the same hall or room since
  the consisting candidates will be different to
  Lok Sabha and Assembly elections. In case two
  different rooms are not available for preparation
  of EVMs one by one shall be taken up.

7
STORAGE OF PREPARED UNITS FOR LOK SABHA AND
ASSEBBLY ELECTIONS
Prepared units/EVMs shall be stored in different
rooms for LOK SABHA and ASSENBLY and a signed
be fixed out side accordingly
REGISTER FOR ALLOCATION OF EVMS
Two separate Registers to be opened for LOK SABHA
and ASSEMBLY elections and also enter the
distinct identification numbers of the control
units and Ballot units allocated to each polling
station.
8
CONDUCT OF POLL

• ELECTION MATERIALS FOR POLLING STATION
• The essential items required for each
  polling station have been mentioned in greater
  detail in the Handbook for Presiding Officers and
  at Annexure XII.
• VOTERS REGISTER.
• For the conduct of poll for both the
  elections, only ONE Voters Register is to be
  used. The
• signatures of voters for both the elections shall
  be taken in the same register.
• VOTERS SLIPS- WHITE PINK paper with photo and
  details of voter etc.,

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• .COMPOSITION OF POLLING PARTIES

As per the existing instructions one presiding
officer and 5 polling officers will be appointed
for conduct of poll in simultaneous elections. If
the voters are more than 1200, an extra Polling
Officer will be appointed.

• DUTY OF POLLING PARTY

First Polling Officer He will be identifying the
electors and will be in charge of marked copy of
the electoral roll
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• Second Polling Officer He will be in charge of
  the indelible ink and voters register.

• Third Polling Officer He will be in charge of
  the Voters Slips.

• Fourth Polling Officer He will be in charge of
  the Control Unit for Lok Sabha
  election

• Fifth Polling Officer He will be in charge of
  the Control Unit for State Assembly Election.

• Presiding Officer He will be over all in-charge
  of the polling station and supervise the smooth
  conduct of poll.

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• LAYOUT OF POLLING STATION

• VOTING PROCEDURE

• VOTING FOR LOK SABHA

• VOTING FOR ASSEMBLY ELECTION IMPORTANT DUTIES OF
  4TH AD 5TH POLLING OFFICERS

12

• VOTING BY BLIND NAD INFIRM VOTERS AND PROXY
  VOTERS

If the President Officer is satisfied that owing
to blindness or other physical infirmity, an
elector is unable to recognize the symbol on the
ballot unit or unable to record his vote by
pressing the appropriate button thereon without
assistance, the Presiding Officer shall permit
that elector under Rule 49N to take with him a
companion of not less than 18 years of age to the
voting compartment for recording the vote on his
behalf and in accordance with his wishes.
13
TENDERS VOTES

• If a person presents himself at the polling
  station and seeks to vote representing himself to
  be a particular elector person has already voted
  as such elector, the Presiding Officer shall
  satisfy
• himself about the identity of the elector
  concerned. If the Presiding Officer is satisfied
  about the identity of the elector on his
  satisfactorily answering such questions relating
  to his identity as the Presiding Officer may ask,
  he shall allow the elector concerned to vote by
  means of a tendered ballot paper, but not through
  the voting machine.

14
ACCOUNTS OF VOTES RECORDED

• After the close of poll, the Presiding Officer is
  required to prepare, under Rule 49S, an account
  of votes recorded in the voting machine. Such
  account shall be prepared in Part-I of
  Form-17C.This should be prepared in duplicate. It
  should be noted for that accounts of votes in
  Part-I of Form- 17C shall be prepared separately
  for the Parliamentary and Assembly elections.

15
SAFE CUSTODY OF VOTING MACHINES AFTER POLL.

• The Control unit should kept on the top of the
  ballot unit and put to gather in the strong room
  along with ballot paper account, PO diary..17A
  register and Sector officer diary.

SAFE CUSTODY OF METAL SEALS,RUBBER STAMPS ETC

• After completion of the PO should handover the
  Metal seal, Distinguish mark,(2) arrow cross
  rubber stamp duly sealing separate envelops
  covered all in a big envelop cover with
  indication on the top of the cover in the
  reception center

16
DEATH OF A CANDIDATE BEFORE POLL

• As per the amended Section 52 of RP Act only in
  the event of death of a candidate set up by a
  recognized political party in the following
  circumstances the poll shall be adjourned-

1. The said candidate dies at the time of
   after11.00A.M. on the last date for making
   nominations and his nomination is found valid
   under Section 36 or

ii) His nomination has been found valid on
scrutiny under 36 and has not withdrawn his
candidature under Section 37, and he dies ,and
his either case a report of his death is
received at any time before the publication of
the list of contesting candidates under Section
3 ,or
iii) He dies as a contesting candidate and a
report of his death is received before the
commencement of the poll.
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ADJOURNMENT OF POLL
U/S 57(1) of RP Act ,1951the presiding officer
is empowered to adjourn the poll an account of
i) A natural calamity like flood ,heavy snow fall
, a sever storm and the like or
ii) Non receipt or loss or damage to essential
polling material like EVMs, ballot boxes, ballot
papers, authentic copy of electoral roll and like
,or
iii) Disturbance of peace at the polling station
making it possible to take the poll, or
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iv) Non arrival of the polling party at the
poling due to obstruction on the way or any other
serious difficulty, or
v) Any other sufficient cause
Whenever the polis adjourned by the presiding
officer is required to report the fact to the
Returning officer who in turn report the matter
to the Commission for further directions.
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PROCEDURE FOR COMPLETING THE ADJURNED POLL
i) you shall report the fact and circumstance
immediately to the Election Commission, to the
Chief Electoral officer and the Competent
authority.
ii) Seek the approval of the Election
Commission about the date , hours/time and
place which you propose for holding the
adjourned poll
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iii) After approval the Election Commission
inform the candidates or their Election agents
accordingly in writing and also affix a notice in
the notice board of R.O. iv) Announce by the
beat of drum or other wise in the polling area
about the place, polling station , date and time
of poll.
v) A consolidated report to be submitted by the
Election Commission in the format U/S 57 of
RP Act mentioned in ANNEXURE XXX VII-A of all
polling stations where the poll has been
adjourned.
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vi) where the poll could not commence with in tw
hours from the schedule time due to non
functioning of EVM or any other reason i.e., non
arrival of poling party, material adjourned poll
should be recommended to the Commission
vii) Where the poll has been adjourned at a
polling station under the provision of 57(1) of
RP Act 1951,the adjourned poll will recommence
from the stage at which it was left immediately
before the adjournment.
22
PROCEDURE FOR HOLDING FRESH POLL .

• U/S 58 of RP Act,1951 the Election Commission is
  Competent authority to declare the poll at a
  poling station is void if at the polling station-

i) Any voting machine has been unlawfully taken
away by unauthorized person, or
ii) Any voting machine has been accidentally or
unlawfully destroyed or lost or tampered with
and the result of the poll cannot ascertained or
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iii) Machine failure during the recording of
votes or
iv) Any error or irregularity in procedure as is
likely to vitiate the poll has been committed.
v) RO should report the facts in Annexure XXXIV-B
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PROCEDURE FOR HOLDING FRESH POLL IN CASE OF BOOTH
CAPTURE.
i) Under Section 58A of RP ACT,1951( as defined
in Section 135A) has taken place at a polling
station in such a manner the result of the
polling station cannot be ascertained the RO
shall report the facts to the Election Commission
forthwith in ANNEXURE XXXIV-C and after
obtaining the permission if the Commission direct
a fresh poll to be taken up the RO has to conduct
fresh poll
ii) If the Election countermanded by the
Commission on account of a large number of) booth
capturing taken place all proceedings for that
elections will commence a new and a fresh
notification calling for the election will be
issued
25
CLOSING OF VOTING MACHINE IN THE CASE OF BOOTH
CAPTURE
i) Under Rule 49 X provides that where PO of
a polling station is of the opinion that booth
capturing is taken place at the polling station,
immediately close the control unit of the voting
machine and ensure that no further vote can be
recorded and shall detach the ballot unit from
the control unit.
ii) As soon as the PO closed the voting machine
,he should report the matter with full facts to
the RO. The RO in turn shall report the fats
to DEO and Election Commission through the
fastest means of Communication
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REPORTS TO BE SUBMIITED TO THE COMMISSION ON
THE DAY OF POLL
Three comprehensive report have to be submitted
to the commission by the R.O. concerned 1st
report -at 1300 hours,2nd report at 1900 hours
and 3rd report after close of poll by 700 hours
next morning.. Basing on theses reports the
Commission will decide whether to taken up
counting process or not in each constituency. In
failure it will be viewed seriously which lead
serious consequences
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STORAGE OF EVMS IN STRONG ROOMS
Log book to be maintained giving the details of
persons entering room, purpose of such entry,
time of entry, time of exit signature of guards
etc., as mentioned in the ANNEXUR XXXIV
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THANK YOU