The Life Cycle Management Navigator Integrated Management Systems Training Session 8

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The Life Cycle Management NavigatorIntegrated
Management Systems Training Session 8
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Integrated Management SystemsFrom Environmental
to Integrated Management
What?
Environmental Management Managing activities of
an organisation that have or can potentially have
an impact on the environment.
Integrated Management Next to environmental
aspect companies also take social issues like
health and safety into account.
Source UNEP, 2007, Life Cycle Management - A
business guide to Sustainability
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Integrated Management SystemsWhat is an IMS?
What?

• Integrated Management System System of
  interconnected parts
• Life cycle policy
• Planning
• Implementation and operation
• Checking corrective action
• Management review
• Goal
• Managing and improving the activities that
• have or can have an impact on its life cycle.

• Business activities with life cycle impacts
• Raw material extraction
• Manufacturing
• Transportation
• Product use and disposal
• Raw material inputs and
• Waste outputs.

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Integrated Management SystemsWhat does it mean?
What?

• An IMS provides a mechanism for ensuring that a
  company
• considers impacts along life cycle of its
  products
• picks up the priority issues within the life
  cycle
• works out how to deal with them
• acts on the priority issues
• corrects deviations from the plan
• reviews its directions for the future so that it
  can do better next time.

Source Adapted from Stapleton et al.
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Integrated Management SystemsGoal Continuous
Improvement
What?
Planning
Reviewing/ Acting
Doing
Policy
Drivers
Checking
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Integrated Management SystemsAreas of Application
Where?

• An IMS can be applied by any type of
  organisation, to a whole company, a site or even
  specific activities.

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Integrated Management SystemsBenefits
Why?

• For the company
• a better image / better relations with
  stakeholders
• systematic approach to environmental activities
• lower risks of liabilities and regulatory
  non-compliance
• cost savings through improved efficiency.
• For the staff
• work in a healthier environment
• transparency of the health hazards
• increased motivation.
• For the environment
• reduced environmental impact
• reduced environmental risks in case of an
  accident
• continuous performance improvement.

Source adopted from European Commission
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Integrated Management SystemsExamples of Savings
Why?

• Background
• SMEs from Germany
• Improvements through PIUS-Check, an internal
  environmental management system

Initial Investment
Company
Annual savings
KALFF Vliesstoffe GmbH Production of nonwovens, 8
employees Recirculation of waste water Nordwest
Getränke GmbH Co.KG Soft drink production, 80
employees Reuse of washings
80,000 79,000
1,000 60,000
Source Effizienz-Agentur NRW, www.pius-info.de
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Integrated Management SystemsExamples of Savings
Why?
Initial Investment
Company
Annual savings
Eing Textilveredelung GmbH Co.KG Textile
finishing, 180 employees Reduced Waste of
Printpaste Benteler Automobiltechnik
AG Production of tube modules, 380
employees Replaced degreasing agent, Reduction of
chemical waste, Modification of purifiying plant
550,000 8,000
200,000 17,000

Source Effizienz-Agentur NRW, www.pius-info.de
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Integrated Management SystemsStages of
Implementation
How?
1. Environmental and Social Policy
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Integrated Management SystemsStages of
Implementation
How?

• 2. Planning
• Initial review of environmental
• and social issues
• Listing legal and
• other requirements
• Setting objectives and targets
• towards and beyond
• legal requirements
• Choosing tools to tackle these

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Integrated Management SystemsPlanning with
Objectives and Targets
How?
An environmental and social policy is a formal
and documented set of principles and intentions
with respect to the environment and the society.

• The SMART - Philosophy Objectives and targets
  should be
• S - Specific enough for focus and feedback
• M - Meaningful enough to engage participants
• A - Accepted by the participants
• R - Realistic, yet challenging
• T - Time-framed.

Objectives are overall life cycle goals, arising
from the policy, that an organisation sets itself
to achieve.
Targets are detailed performance requirements
that need to be set and met in order to achieve
those objectives.
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Integrated Management SystemsStages of
Implementation
How?

• 3. Doing
• Structure and responsibility
• Training, awareness and competence
• Communication
• Documentation
• Document control
• Operational control
• Emergency preparedness and response

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Integrated Management SystemsStages of
Implementation
How?

• 4. Checking and corrective action
• Monitoring and measuring
• Non-conformance and corrective action
• Records
• IMS audit

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Integrated Management SystemsStages of
Implementation
How?
5. Management review
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Integrated Management SystemsStages of
Implementation
How?
The interconnected parts of the IMS need to be
implemented and integrated in the business.
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Integrated Management SystemsISO 14001
How?
.. part of the overall management system which
includes the organisational structure, planning
activities, responsibilities, practices,
procedures, processes, and resources for
developing, achieving, reviewing and maintaining
the environmental policy.

• Specifies 52 requirements regarding
  environmental performance the organisation needs
  to comply with
• Revised in 2004.

• International Standard Organisation (2004)
• Environmental management system - Specifications
  with guidance for use

Source ISO 14001
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Integrated Management SystemsRequirements for an
Environmental Policy
How?

• Top management shall define the organisation's
  environmental policy and ensure that it
• is appropriate to the nature, scale and
  environmental impacts of its activities,
  products or services
• includes a commitment to continual improvement
• and prevention of pollution
• includes a commitment to comply with relevant
  environmental legislation and regulations, and
  with other requirements to which the organisation
  subscribes
• provides the framework for setting and reviewing
  environmental objectives and targets
• is documented, implemented and maintained and
  communicated to all employees
• is available to the public.

Source ISO 14001
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Integrated Management SystemsEMS according to
ISO 14001
How?
Steps to final certification
Source Entropy International
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Integrated Management SystemsTypes of IMS
How?

• There are three strategies available to SMEs who
  want to implement an IMS
• to develop their own IMS
• to follow standardised guidelines like ISO 26000
  or 14001 as well as SA 8000 or AA 1000
• to pursue formal certification/verification to
  the above standards.
• These three strategies are voluntary, but
  different in their scope and approach.

Source Auototrain
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Integrated Management SystemsSA 8000
How?
The SA8000 as a standard and verification system
is a credible, comprehensive and efficient tool
for assuring humane workplaces.
Main elements 1. Child Labor 2. Forced Labor 3.
Health and Safety 4. Freedom of Association and
Right to Collective Bargaining 5. Discrimination
6. Discipline 7. Working Hours 8.
Compensation 9. Management Systems

• Generated via a multi-stakeholder process
• Based internationally approved principles, e.g.
  those of the International Labour Organisation
  (ILO)
• Published in 1997 by Social Accountability
  International (SAI), revised in 2001
• Accredited by Social Accountability
  Accreditation Services (SAAS)

Source www.sa-intl.org
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Integrated Management SystemsAA 1000
How?
AA 1000 is a series of standards for measuring
and reporting of ethical behaviour in business.
It provides a framework that organisations can
use to understand and improve their ethical
performance.

• Targets
• Assistance in the definition of goals and
  targets
• Measurement of progress made against these
  targets
• Auditing and reporting of performance
• Establishment of feedback mechanisms

• Generated via a multi-stakeholder process
• Designed to be compatibly with other key
  standards like GRI guidelines and financial
  acounting standards
• Open source framework for organisational
  accountability

Source www.accountability21.net
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Integrated Management SystemsCleaner Production
Assessment - a stepping tool
What?
Cleaner Production is the continuous improvement
of industrial processes, products and services to
prevent pollution at the source in order to
minimise risks to human population and the
environment. If a company has never worked on
environmental performance improvements, it can be
implemented as a first step to IMS to address
internally relevant environmental issues.

• Core questions to start with
• What types and quantities of wastes and emissions
  are being generated?
• How much do these wastes and emissions cost?
• Where exactly are these wastes and emissions
  generated?
• Why are they generated?
• How can they be prevented?

Source Van Berkel, R.
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Integrated Management SystemsKambium Furniture
Workshop
Case Study

• Kambium Profile
• Personnel 34 (22 Production, 12 Administration)
• Main product kitchens (120 per year)
• Turnover 2.8 million Euro
• Environmental Policy (5 key elements)
• Registration of all material and energy flows by
  corporate accounting system.
• Identification of environmental problem areas by
  checklists.
• Registration of all material and energy flows by
  walk-through.
• Employee opinion surveys (two workshops).
• Screening of products with product design
  criteria .

Source Rohn and Liedtke
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Integrated Management SystemsKambium Furniture
Workshop
Case Study

• Environmental Management Programme (selected
  elements)
• Establishment of new institutions and tasks
• Environmental manager
• Environmental co-ordinator
• Working group Environment
• Material flow accounting as key environmental
  information system
• Documentation in form of an environmental
  handbook

Source Wuppertal Institute
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Integrated Management SystemsBonem S.A.
Case Study

• Bonem Organización Chaid Neme Hermanos S.A
  Profile
• Location Antioquia, Colombia
• Personnel 112
• Main products agriculture machinery components
• Implementation of an EMS based on ISO 14001
• Initial environmental review, including
  suggestions for environmental improvement (in
  co-operation with EMPA from Switzerland).
• Training of managers and Environmental Committee
  members on EMS principles and the environmental
  aspects of the company.
• Currently the NCPC assists in the implementation
  of the EMS and associated CP measures.

Source Colombia NCPC (CNPMLTA)
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Integrated Management SystemsBonem S.A.
Case Study

• Examples of measures implemented
• Conversion of furnaces to natural gas
• Waste management programme

Source Colombia NCPC (CNPMLTA)
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Integrated Management SystemsTips for action!
Tips

• You need to get top management commitment.
• Determine the purpose of the management system.
• Communicate your efforts internally and
  externally.
• Clarify the financial resources needed.
• Produce no bookshelf management system, put it
  into use and benefit from it.
• Make use of the know-how of your employees.
• A final tip for certification The typical
  question asked by an management system verifier
  is can you prove it?