WP1.%20Project%20Management

1

• WP1. Project Management

Enabling Access to Sound Archives through
Integration, Enrichment and Retrieval
2
Introduction to Workpackage

• Responsibilities of coordinator
• Web-based collaborative tools, promote its usage
  by partners
• Self-assessment project workplan
• Ensure quality of activities, deliverables
  dissemination
• Report activities, progress resource management
• Tasks
• T 1.1 Consortium Administration
• T 1.2 Financial Management
• T 1.3 Quality Assurance
• T 1.4 Activity Planning and Reporting

3
Internal Documents

• Inputs and Outputs document
• Detailed presentation promotional flyers
• Working Documents
• Ontology design knowledge management
• System Architecture
• Software Modules
• Metadata
• Mock-ups of EASAIER user interface
• EASAIER Calendar
• Testbeds
• Code depositories

4
Working Groups

• Steering Committee
• 1 representative per partner
• Project Coordination Team
• Working Groups
• System Architecture
• Knowledge Managment
• Expert User Advisory Board
• Exploitation Strategy Team
• Initial team established

5
Meetings

• Project meetings
• Bi-monthly meetings of coordination team, WP
  leaders, Team managers
• Teleconference, email,
• Face-to-face when necessary
• Bi-monthly status updates to the Commission
• Management meetings
• Involves Steering committee
• Atleast twice a year
• Technical meetings
• Physical presence required
• Every six months
• Align with Management meetings
• WP Coordination meetings, researcher
  exchanges,

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Deliverables- Part 1
Title Month Type Level
D8.1 Public website and promotional brochure 1 D PU
D1.1 Quality assurance protocols policies 3 R CO
D3.1 Retrieval system functionality specifications 6 R RE
D5.1 Prototype of looping and marking modules 9 R PU
D7.1 initial user requirements evaluation procedures 9 R PU
D1.2 management, financial activity reports 12 R CO
D4.1 Prototype segmentation, separation speaker/instrument identification system 14 P PU
D3.2 Prototype speech, music retrieval systems w/ vocal query interface 20 P PU
D1.3 management, financial activity reports 24 R CO
D2.1 metadata management infrastructure ontology language for media objects 24 R PU

• Type of deliverable
• R Report
• P Prototype
• D Demonstrator
• O Other

• Dissemination level
• PU Public
• RE Restricted group specified by consortium
  Commission.
• CO Confidential, for consortium Commission.

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Deliverables- Part 2
Deliverable title Month Type Level
D3.3 Prototype on cross-media retrieval system 26 P PU
D4.2 Prototype transcription system 27 P PU
D5.2 Time stretching modules w/ synchronized multimedia prototype 27 P PU
D8.2 Demonstator of deployed access tools 27 D RE
D4.3 Final report on sound object representations 30 R PU
D5.3 Final Enriched Access Tools report, with sound enhancement 30 R PU
D6.1 Aligned cross- and multi-media interface report 30 R PU
D7.2 Report on formal evaluations and deployment 30 R PU
D8.3 Final Plan for Dissemination and Use of Knowledge 30 R CO
D1.4 Final Public Report 30 R PU
D1.5 Mandatory Final management, financial and activity reports 30 R CO

• Type of deliverable
• R Report
• P Prototype
• D Demonstrator
• O Other

• Dissemination level
• PU Public
• RE Restricted group specified by consortium
  Commission.
• CO Confidential, for consortium Commission.

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WP1 Deliverables Milestones

• Deliverables
• 1.1 Quality assurance protocols and policies (M3)
  
• 1.2 Management, financial and activity reports
  (M12)
• 1.3 Management, financial and activity reports
  (M24)
• 1.4 Final Public Report (M30)
• 1.5 Final management, financial and activity
  reports (M30)

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WP1 Milestones

• Status reports Co-ordination meetings
• 1.1 Private website deployed (M1)
• 1.2 Basic development tools user groups content
  databases first scientific achievements
  tentative dissemination use plan
  self-assessment workplan specification (M6)
• 1.3 Disseminate scientific developments revised
  user-feedback methodology workplan, software
  progress update (M12)
• 1.4 Internal assessments first prototype
  components available Evaluation procedure
  specification and integration report (M18)
• 1.5 Final prototype available, initial business
  plan Initial evaluation results, revision
  requests deployment procedure (M24)
• 1.6 Final public private reports issued,
  project ends (M30)

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D1.1 Quality Assurance

• Organization
• Management administrative structure
• Committees, teams, participants partners
• Internal reviewers
• Advisory boards
• Documentation
• Processing tools templates
• Intranet repositories
• Communication
• Mailing lists, phone conferences, publication
• Deliverables
• Definition, quality criteria, reviewing
• Development, submission approval
• Issues corrective actions
• Periodic reports project meetings
• Reports, financial reporting, meetings

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D1.2 Management, Financial Activity Reports

• Executive summary
• Periodic management report
• Justification of major cost items
• Form c financial statement per activity
• Periodic activity report
• Project objectives and major achievements
• Workpackage progress of the period
• Consortium management
• Plan for using and disseminating knowledge
• Form C -financials

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Project Schedule
13
Workpackage Progress

• Deliverables and Milestones complete
• 6 Deliverables so far (2 from WP1)
• No serious issues financial, technical, or
  otherwise
• More than 10 demonstrable technologies presented.

14
Upcoming Work Plan project roadmap

• Months 1-6 Design Specification
• Function specifications
• mock-ups, use-case scenarios
• testbeds
• Months 7-12 Algorithm development
• proof-of-concept software
• infrastructure
• Months 13-18 Building the archiver
• delivering feature extractors
• metadata schema support
• Months 19-24 Integration
• System testing
• Interface refinement
• Months 25-30 Deployment
• On-site software installation
• refinement