FY14 Sponsored Programs Expenditure Report

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FY14 Sponsored Programs Expenditure Report

• Prepared by the Office of the Associate Vice
  President for Research and Federal Relations
• (Internal Report)

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Types of Research Expenditures in this Report

• Total Sponsored Programs Expenditures-Expenditures
  from awards made from external entities and
  support instruction, public service and research
  functions. In this report, indirect costs are
  included. Total Sponsored Programs expenditures
  are not reported to the THECB.
• Restricted Research Expenditures-Expenditures
  from funds awarded by an external entity and
  which are restricted for support of defined
  research functions. May include grants, contracts
  or gifts from Federal, State and Private funding
  sources. Indirect costs are not included in THECB
  report.
• Total RD Expenditures-The sum of expenditures
  from a combination of internal and external funds
  used to support only research functions. These
  expenditures reflect the entire research
  enterprise of the institution and are reported
  annually to the THECB.

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National Research University Funding Eligibility
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Research Component of Total Sponsored Programs
Expenditures
Research
62
61
68
66
76
The percentage of sponsored programs expenditures
attributed to Research increased to it highest
level.
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FY13-14 Variance Analysis

• Total Sponsored Programs expenditures are
  comprised of awards classified as
  Instructional/Public Service and Research.
• Grants expire, commence or carry forward to next
  fiscal year (due to multi-year awards and/or from
  no cost extensions).
• Research expenditures were essentially unaffected
  so the net reduction in expenditures occurred in
  Instructional/Public Service.
• FY13 had 118 active Instructional/Public Service
  awards with 12M in expenditures.
• 61 FY13 awards carried forward into FY14 while 57
  terminated.
• FY14 had 27 few accounts with 91 active awards
  (61 from FY13 and 30 new accounts) with 8M in
  expenditures. The expenditures from 30 new FY14
  accounts (3.1M) offset the loss in expenditures
  from 57 FY13 accounts that completely expired.
  With 27 fewer accounts there was less opportunity
  to offset reductions.
• The net change in total sponsored programs
  expenditures resulted from 61 FY13 awards (8M)
  that carried forward to FY14 (4M) or a
  difference of 4M. Based on the award periods the
  most likely reason for the decline was
  non-availability of funding to spend.

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Submitted Proposals
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FY13-14 Variance Analysis

• Summary Approximately 83 (3.3M) of the 4M
  difference in instruction/Public Service
  expenditures occurred in the following 9 awards
  shown below.
• ASSUMPTION Most were short-term or scheduled to
  expire completely within FY13, but no-cost
  extensions were granted to carry forward residual
  available funding into FY14.
• Nursing Program State Appropriation-4yr
  (9/1/11-8/31/15) 877 award had 624K in
  expenditures during FY13 that dropped to 9K in
  FY14 ( D 615K).
• Migrant Education Program-Federal Funding, 5yr
  award (9/3/08-9/30/13) 4M award had 685K in
  expenditures during FY13 that dropped to 29K in
  FY14 (D 656K).
• TXSSC-State Funding, 1yr 9/1/12-8/31/13, 828K
  in expenditures during FY13 that dropped to 12K
  in FY14 (D 816K)
• College Access Challenge, 1 Yr, 8/12-7/13, 277K
  dropped to 880 (D 276K)
• CAMINOS-Private funding 148K dropped to 5K (D
  143K)
• 2XSBDC-State Funding, 1 Yr 9/1-8/31/13 457K
  dropped to 13K (D 444K)
• Crimestoppers-State Funding , 1Yr 9/1/12-8/31/13
  248K dropped to 2K (D 246K)
• ALERRT- State funding 2 yr. (2/1/12-9/30/14)
  198K award had 149K in expenditures during FY13
  that dropped to 1K in FY14 (D 148K).

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5 Year Trend in Sponsored Program Expenditures By
Unit
Unit FY10 FY11 FY12 FY13 FY14
Applied Arts 7,796863 7,819,466 7,958,930 7,204,380 7,784,326
Business 722,883 820,638 1,036,386 907,782 845,219
Education 5,264,679 5,469,048 3,980,515 3,311,781 1,541,627
Fine Arts Communication 8,797 15,702 48,179 22,084 119,201
Health Professions 1,462,902 2,382,483 3,068,693 3,337,989 697,141
Liberal Arts 2,242,771 2,211,240 1,887,372 1,426,837 1,959,702
Science Engineering 6,123,251 7,041,523 9,400,556 9,504,772 7,714,262
University Centers 7,182,873 7,680,241 7,634,793 7,803,215 8,431,014
University College 572,152 999,931
VPSA 1,272,798 1,340,721 2,488,687 1,494,225 1,542,432
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Restricted Research Expenditures
Approximately 60 of research expenditures
emanate from Federal Sources, 20 from State
sources and 20 from Private sources. Over the
last two fiscal years the 4th quarter has
underperformed By 27 compared to previous years.
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Restricted Research Expenditures by Quarter
FY 2012 PRIOR YEAR FY 2013 CURRENT YEAR FY 2014 Quarter Variance Quarter Variance Cumulative Variance Cumulative Variance
1st Qtr 3,623,922.90 4,149,947.92 4,687,032.58 12.94 537,084.66 12.94 537,084.66
2nd Qtr 4,980,574.42 5,662,676.15 4,722,085.91 -16.61 (940,590.24) -4.11 (403,505.58)
3rd Qtr 5,213,146.74 5,325,790.50 5,791,738.86 8.75 465,948.36 0.41 62,442.78
4th Qtr 7,943,931.43 5,806,337.55 5,756,325.26 -0.86 (50,012.29) 0.06 12,430.49
Total 21,761,575.49 20,944,752.12 20,957,182.61  
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All Emerging Research Universities Restricted
Research Expenditures
University FY 2014 FY 2013 FY 2012 FY 2011 FY 2010
Univ. of Houston 62,194,303 61,151,281 51,663,426 53,100,109 56,564,687
Texas Tech 46,853,386 40,735,021 46,106,813 50,205,458 50,071,546
UT at Dallas 44,204,399 43,944,356 45,573,771 43,659,514 40,906,393
UT at El Paso 38,979,843 44,057,028 43,156,720 40,179,653 37,813,868
UT at Arlington 30,168,446 32,082,256 32,284,249 29,869,344 32,288,186
UT at San Antonio 23,640,919 29,163,969 32,356,827 30,429,992 28,084,442
Texas State University 20,957,181 20,944,752 21,761,575 19,078,112 17,778,634
University of North Texas 17,524,364 17,748,903 16,557,183 14,476,509 13,293,480
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Total Research and Development Expenditures
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Total RD Expenditures by Quarter
FY 2012 PRIOR YEAR FY 2013 CURRENT YEAR FY 2014 Quarter Variance Quarter Variance Cumulative Variance Cumulative Variance
1st Qtr 6,706,259.17 7,623,584.74 9,219,378.05 20.93 1,595,793.31 20.93 1,595,793.31
2nd Qtr 8,272,776.46 9,502,183.11 8,343,251.33 -12.20 (1,158,931.78) 2.55 436,861.53
3rd Qtr 8,683,740.39 8,687,681.28 10,704,845.83 23.22 2,017,164.55 9.51 2,454,026.08
4th Qtr 13,000,887.51 11,239,741.58 10,997,316.14 -2.16 (242,425.44) 5.97 2,211,600.64
Total 36,663,663.53 37,053,190.71 39,264,791.35
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All ERU Total RD Expenditures
(FY 2009) (FY 2010) (FY 2011) (FY 2012) (FY 2013)   internal Funding of FY13 Exp.
University of North Texas 22,557,512 24,715,921 25,422,991 29,890,743 32,463,048 45
Texas State University 24,494,208 30,560,431 33,486,998 36,663,663 37,053,191 43
Texas Tech University 85,901,979 125,817,503 142,762,792 132,542,194 137,563,727 70
University of Houston 87,401,266 95,929,703 93,756,014 92,779,251 107,201,997 43
The University of Texas at Arlington 55,621,050 63,589,995 65,959,123 71,381,648 77,651,828 59
The University of Texas at El Paso 56,020,039 66,037,604 69,480,347 71,956,741 76,740,368 43
The University of Texas at Dallas 65,804,534 82,043,502 93,230,313 90,700,157 98,842,525 56
The University of Texas at San Antonio 46,521,487 48,651,962 56,833,861 54,395,160 51,417,892 43
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Proposals Submitted by Unit
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Barriers to Writing Proposals
Lack of incentive in Faculty Reward System. No expectations for leveraging REP. Can do research without funding. Workload Issues-No time to write proposals. First year faculty may not have adequate publications to successfully compete for funding.
Dont know where to look for funding for my research. Internal process is too complicated. Sr. level mentors that have successful funding track records arent available or willing to help me. Dont know how to write proposals. Not familiar with agency missions. Dont have anyone to help me develop my research agenda and review my proposal.
No recognition for proposal submission. Difficulty navigating all of the required forms and certifications required for submission. Grants are too hard to manage and no departmental support. Dont know how to find collaborators. Need a graduate assistant to help me with the data collection. Need preliminary data Dont have needed cost share.
The items above are the result of internal
discussions, NORDP and other literature and
survey results.
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Strategies to Increase Proposal Submissions
Faculty evaluation criteria should encourage proposal submission. Add points to REP proposals that outline plan for securing external funding.
Encourage faculty to use PIVOT, Foundation Center, Grants.gov, etc. Encourage faculty to contact their ADR and/or RC. Promote MIRG as an avenue for building teams that can compete for large external proposals. AVPR should develop a more user friendly website so that faculty can more easily find resources. Promote Research Profile System as a means to elevate University profile to external entities. Develop a formal mentoring program for Junior Faculty.
Launch a process (or social media campaign) recognizing proposal submissions and awards. Provide institutional data and narrative context. Host faculty appreciation lunch/dinner to recognize proposal submissions. Perform funding searches for faculty. Assist faculty with outlining all requirements prior to referring to OSP. Showcase funding Success Stories via press release.