Implementing Trns*Port in the Context of Philippines Reforms

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Implementing TrnsPort in the Context of
Philippines Reforms
B. Elizabeth E. Yap, Director Monitoring
and Information Service Department of Public
Works and Highways Republic of the Philippines
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Topics

• Background
• Philippines
• Department of Public Works and Highways (DPWH)
• Road Information Management Support System
  (RIMSS)
• Background
• Overview
• Approach
• Business Improvement Implementation Projects
  (BIIPs)
• TrnsPort in the Philippines

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A GLIMPSE OF THE PHILIPPINES
LAND AREA 300,000 sq.km. or
115,830 sq.miles
15,854,922 ha. or 53 forest lands
14,145,078 ha. or 47 alienable and

disposable lands No. of Islands
7,107 Population 76,498,735 No. of
Dialects 500
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DPWH MANDATE (Executive Order No. 124, 1987)
The Department of Public Works and Highways
functions as the engineering and construction arm
of the Government tasked to continuously develop
its technology for the purpose of ensuring the
safety of all infrastructure facilities and
securing for all public works and highways the
highest efficiency and quality in
construction. The DPWH is currently responsible
for the planning, design, construction and
maintenance of infrastructure, especially
national highways, flood control and water
resources development system, and other public
works in accordance with national development
objectives.
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DPWH MISSION
To provide and manage quality infrastructure
facilities and services responsive to the needs
of the Filipino people in the pursuit of national
development objectives.
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Major Challenges

• Geographical make-up (7,107 islands)
• Propensity to natural disaster
• Limited budget
• 33 unpaved roads

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Application Development Issues
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Road Information and Management Support System
(RIMSS)Background

• Began in April 1997
• Funded by World Bank under the Highway Management
  Program until June, 2000.
• Implementation of improvements funded by World
  Bank under the National Roads Improvement and
  Management Project (NRIMP) from July 2001 to June
  2010 and Asian Development Bank (ADB) 6th Roads
  Project.

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RIMSS Overall Objective

• To improve the quality and delivery of DPWH
  services in the provision and management of the
  road system.

BUSINESS REFORM SUPPORTED BY APPROPRIATE
TECHNOLOGY
analyze
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RIMSS Approach

• Improve processes utilizing the principles of
  business process reengineering
• Focus on the Customer
• Optimize Coordination
• Design in Simplicity
• Manage People Effectively
• Measure Performance
• Utilize the power of IT
• Implement the supporting technical infrastructure.

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Top Down Process
RIMSS Approach (cont)

• Leadership Involvement
• Executive Sponsors
• Project Director and Deputy Project Director
• Participatory Process
• RIMSS Core Team
• Process Experts
• Information Technology Staff
• External Stakeholders

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Undersecretary Bonoan
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DPWH VISION

• DPWH will be well respected as a highly effective
  and efficient agency with a lean, well qualified,
  professional staff, that exercises strong
  internal control over all its resources, has
  adequate funding to meet its needs, and provides
  a quality national infrastructure for achieving
  the Philippines social and economic goals.
• DPWH has devolved, whether to local government
  units or the private sector, as appropriate, its
  operational aspects, including financing, design,
  construction, and maintenance of public works and
  highway facilities.
• DPWH makes use of the appropriate state of the
  art technology to achieve its mission and does so
  with minimal administrative costs.

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DPWH VISION - 2003

• DPWH is a model government agency.

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DPWH Critical Success Factors

• Effective and Efficient Contract Administration
• Objective Project Funding and Programming
• Effective and Efficient Project Management
• Effective and Efficient Resource and Asset
  Management
• Adequate resources to meet needs
• Devolution, as appropriate
• Road Referencing System
• Pavement and Bridge Condition Information

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Recommendations

• 154 high-level recommendations for change which
  were grouped into sixty (60) projects called
  Business Improvement Implementation Projects
  (BIIPS).
• These were approved and prioritized by the DPWH
  Executive Committee.
• With few exceptions, all indicate the need for
  technology!

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Recommendation Highlights

• Improved planning procedures
• Improved pavement management
• Improved bridge management
• Improved quality of works and design
• Improved construction delivery
• Improved financial management
• Improved communications and staff quality
• Improved procurement
• Standardization of contracts

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STRATEGIC MANAGEMENT

• Quality Assurance

• Strategic Planning

• Performance Indicators

• Policies and Procedures

• Public Relations

CORE PROCESSES
Standards and Methods
Plan
Build
Operate

• Network Planning and Multiyear Programming
• Bridge Management
• Traffic Information and Analysis
• Assessment and Feasibility
• Post Evaluation
• Pavement Management
• Safety

• Project Management / Contract Management
• Land Acquisition
• Design Review
• Cost Estimation
• Design Surveys
• Design Tools

• EMK
• Maintenance Management

SUPPORT PROCESSES
Implementation Schedule
Financial Management
Physical Resource Management
Human Resource Management
Information Management
Procurement Management

• Financial Mgmt.
• Billing and Payments
• Payroll
• Accounting Balances
• Budget

• DPWH Communication Network
• Hwy Infra Data
• Information Technology Framework
• Information Management Planning
• Rapid Application Development Process
• Information Technology Help Desk
• Locational Referencing
• Info Mgmt Organization
• Data Administration
• DPWH Website E-Commerce

• Contracts
• Bid and Award
• Contractor Performance Tracking
• Pre-Qualification

• Performance Appraisal
• Employee Satisfaction
• Employee Selection
• Human Resource Planning
• HR Training

• Physical Resource
• Management
• Physical Resource
• Acquisition
• Facilities Management

NRIMP1
NRIMP2
NRIMP3
ADB
HMP.
GOP

Figure 1.0 DPWH Enterprise Model
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WWW.DPWH.GOV.PH

• Under About Us, there is a section on
  Reforms.
• You can view the highlights and success stories
  to-date.

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Business Improvement Implementation Projects
(BIIPs)
Current Projects
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TECHNOLOGY BIIPS E01 Communication Network E02
Computer Hardware and Software E03 Geographic
Information System (GIS) E04 Database
Management System (DBMS) E05 Financial
Information Management System (FIMS)
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DPWH Communications Network The Information
Highway
2048K
Operational as of May 2003
Operational as of Sept 2003
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Administrative Boundaries Place
Names Population Census Ancestral
Domains National Integrated Protection
Areas River Systems Road Network Ports and
Airports Land Use Weather Stations 150,000
Base Mapping
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E05 FIMS

• Department-Wide comprehensive Financial
  Management System
• The Department will be the pilot for the COA New
  Government Accounting System (NGAS)

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PROCESS ENHANCEMENTS BIIPS World Bank (WB)
Funded C01 Network Planning and Multi-Year
Programming C02a Road and Bridge Information
Application C02b Road Infrastructure Survey
(Data Collection) C03 Cost Estimation,
Contract/Project/Procurement
Management Monitoring C04 Integration and
Coordination C05 Environmental and Land
Acquisition Asian Development Bank (ADB)
Funded C06 Routine Maintenance Management
System C07 Pavement Management System/Bridge
Management System C08 Road
Infrastructure Safety
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Business Improvement Implementation Projects
(BIIPS)

• Improvements To-Date

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Locational Referencing
LRS Survey of the National Road
Network conducted in early 2000
Accurate Positioning for approximately 29,000 km
of roads
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Enterprise GIS
Implementing enterprise GIS using ESRI ArcIMS on
internal network. A web-based front end is being
established to make data available to a wide
number of users in Central and Regional Offices,
including those in Planning, Design, Construction
and Maintenance functions.
DPWH Enterprise GIS on the Internal Web
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Mapping of Projects
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Depiction of Integrated Data and Applications To
Demonstrate Complexity
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Procurement Reform Highlights
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Contractor Registry

• From Contractor Perspective
• Forms were simplified
• Forms are submitted/updated one time annually but
  can be updated at anytime.
• No longer have to submit voluminous documents
  each time they express interest in a project.
• Obtain report telling them reasons for
  ineligibility.
• From Department Perspective
• Saves time and resources.
• Provides transparent and objective validation
• Only technically and financially capable firms
  are able to submit bids.

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Statistics (Update)

• 3563 Contractors are Registered
• 4132 Contracts have been processed so far this
  year (2003) using the Registry
• In 2001, more than 11,000 contracts were
  processed using the Registry

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Executive Reports
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C03 Strengthening of the Civil Works Cost
Estimation, Procurement Management, and
Contract/Project Management and Monitoring
Functions
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Cost Estimation,Procurement Management, Contract/
Project Management and Monitoring

• Implement enhanced policies and procedures for
  managing projects, contracts and procurement
  (Civil Works).
• Implement supporting software applications
  (AASHTO)
• Bid and Award - Bid Analysis
• Contracts - Scheduling
• Record keeping - Engineers Logbook
• Contract/Project Management Cost Estimation

Project with AASHTO started August 2002
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Project Overview

• Trnsport Implementation
• in the Republic of the Philippines
• Project Approach
• Business Analysis
• Reengineering
• Procedures
• Generic Software Install and Test
• Phased Implementation
• Each phase includes software configuration,
  installation, testing, training and production
  implementation.

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Project Overview (Cont.)

• Phase I - Procurement
• PES/LAS Expedite
• Phase II - Construction
• SiteManager SitePad Pilot
• Phase III Cost Estimation
• DSS and CES

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Project Overview (Cont.)

• The Trnsport implementation is designed to
  integrate with other DPWH initiatives such as
• Road and Bridge Information Application
• Network Planning and Multi-Year Programming
• Contractor Registry
• New Government Accounting System (NGAS)

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Integration
Network Planning Multi-Year Programming
Contractor Registry
COST ESTIMATE PROCUREMENT CONSTRUCTION
New Government Accounting System
Road Bridge Information Application
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Project Challenges

• Integration with other projects and systems
• Geographic area of implementation
• Communications Network.
• Foreign Lending Institutions
• Terminology
• Change Management

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Leadership Team
Change Management
Contract/Project Management
?
?
Bidding
?
Cost Estimation
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RIMSS

• An effort BY the Department, with involvement of
  the Department process experts so they OWN the
  changes
• Focus is on People, Processes and Technology
• Technology is a key enabler
• Best Practices must be considered in the context
  of the Philippines
• Knowledge transfer and training is critical
• Without a plan (architectures), integration can
  not be achieved and the failures of traditional
  development would be realized

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MABUHAY!!!