USPHS Commissioned Corps electronic Officer Personnel Folder eOPF

1
USPHS Commissioned Corps electronic Officer
Personnel Folder (eOPF)

• Career Planning and Preparation
• LCDR Camille P. Hawkins
• CDR Cheryl A. Wiseman

2
What is the eOPF?

• The electronic Official Personnel Folder (eOPF)
  includes documents such as your Commissioned
  Officers Effectiveness Reports (COERS),
  Promotion Report (PIR), Curriculum Vitae (CV),
  licensure validation, and educational information.

3
What is the eOPF?...

• Secure access to PHS officer file 24/7
• Log in required
• May grant temporary privileges to mentor and
  others

Each PHS officer has one!
4
Why keep it up to date?

• Reviewed by board for competitive promotion
• Reviewed by board for non-competitive promotion
• Reviewed for Assimilation
• Reviewed for Awards
• A properly maintained CV provides documentation
  of your performance and career development

5
Components of the eOPF
Blue Section OCCO

• Letter of Reprimand
• Rebuttals
• COERS
• ROS (check that it is there)
• OS (officer faxes)

6
Components of the eOPF
Green Section Officer Responsibility

• Realtime PIR
• CV
• Licensure/Credentials
• Awards (PHS/NonPHS)
• Continuing Ed (CME, Advanced Degrees, Medical
  courses (BLS/ACLS), Some leadership courses,
  other training (CMBC))
• Special Skills
• Outside Activities
• PHS Support

7
Components of the eOPF
Yellow Section OCCO

• Privacy Act/Release paperwork
• ID Cards (1172)
• Insurance Forms
• Statement of Service
• Misc. Documents

8
Components of the eOPF
Pink Section OCCO

• Orders
• Assimilation Documents
• T E data/Base pay computation
• Requests for Personnel Actions
• Appt Notice
• Oath of Office
• Security/Sensitivity Clearance Papers
• Application Documents

9
Components of the eOPF
Beige Section OCCO

• Promotion Scores Sheets
• Assimilation Score Sheets
• PIR (snapshot)

10
Promotion Information Report (PIR)

• The PIR is an internal document from OCCO, which
  reflects specific real-time information.
• Information includes general dates, current
  billet title and equivalent grade, creditable
  service towards retirement, PHS/military awards
  authorized for wear on the uniform, COER rating
  for the last 5 years, and PHS Assignment history.

11
What to Update

• Ensure all COERS are in your OPF.
• For problems, first contact your CC Agency
  Liaison if unavailable, contact the OCCO COER
  Coordinator at 240-453-6003.
• Fax Officer Statement (OS) prior to Dec 31, if up
  for promotion.
• Ensure Basic Readiness.
• Check status at http//ccrf.hhs.gov/ccrf/
• http//dcp.psc.gov/eccis/documents/PPM08_016.pdf

12
What to Update

• Submit current CV and CV cover page (as one
  document). This will replace the previous one.
• Use HSO Curriculum Vitae (CV) Preparation
  Guidelines
• Curriculum Vitae

http//usphs-hso.org/pac/subcommittees/career_deve
lopment/cv.shtml
13
What to Update

• Ensure current License is on file.
• Insure a NACI clearance (or documentation of
  pending clearance) or higher level clearance is
  in your file.
• For verification, check the PINK section of your
  eOPF.
• Insure 5-year physical is on record with MAB.
• If eligible for permanent grade promotion, ensure
  a 1-year report of Medical History has been
  submitted to MAB.

14
What to Update

• Update Continuing Education Annually
•   Fax a copy of each course completion CME
  certificate or other documented training to your
  eOPF.       Check your eOPF to be sure your
  certificate has been posted        Send a CE
  summary document (separate from your CV) to
  your eOPF.            Prepare a line by line
  dated description of each event you
  attended            List the events by year,
  with the most recent first            Only the
  last 5 years need to be included           
  This document should be faxed by itself into the
  eOPF, and is NOT needed within the
  CV            Check your eOPF to see that the
  CE summary document has been posted

15
(No Transcript)
16
How to Update

• Use eOPF Fax lines
• 301-480-1436
• 301-480-1407
• License/Certifications
• 240-453-6142

17
How to Update

• PIR (OCCO PIR Coordinator)
• OPF (phsopffix_at_hhs.gov)
• eOPF/PIR Instructions http//dcp.psc.gov/PDF_docs
  /PY05_eOPFPIR_Update.pdf
• 2008 COER information
• http//dcp.psc.gov/eccis/documents/POM08_008.pdf

18
New Officer Summary Page coming soon.

• Seen when you log into the secure area
• Time in service
• Service Dates
• Current Status (including Medical requirements)
• Promotion Status
• Immunization Status
• License status
• Misc messages

19
New Officer Summary Page
20
New Officer Summary Page
21
Summary

• View and update your eOPF regularly
• Recheck after Faxing (301-480-1436 / 1407)
• Correct Inaccuracies (phsopffix_at_hhs.gov)
• Use guidance from HS-PAC website, mentor or CPO
• Maintain Active Duty Standards incl. Basic
  Readiness for retention and career development.