Data Intelligence: Empowering Teachers, Administrators, Students and Parents

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Data Intelligence Empowering Teachers,
Administrators, Students and Parents

• March 7, 2006

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Data Intelligence

• Participants
• Irene K. Spero, Vice President, CoSN, moderator
• Anthony Dragona, RSBA,School Business
  Administrator,Union City Board of Education
• Union City, New Jersey
• Deborah Gendreau, Supervisor of Technology,
  Springfield (MA) Public Schools
• Jim Hirsch, Associate Superintendent for
  Technology, Plano Independent School District
  (TX)

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Data Intelligence

• Format
• Setting the context
• Hearing from leading school district leaders
• Reaching out to the audience for Q A

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Data Intelligence

• Anthony Dragona, RSBA,School Business
  Administrator,Union City Board of Education,
  Union City, New Jersey

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Introduction

• Union City Board of Education 30 years
• Teacher, Principal, Asst. Principal and School
  Business Administrator
• Director, Public Safety Department 140 police and
  140 firemen - 1983-1986
• President of Hudson County School Business
  Officials
• Speaker at Filemaker Developers Conference 2003
• Adjunct Professor - New Jersey City University
• Meritorious Service Award by New Jersey School
  Business Officials Association 2005
• Union City, New Jersey 07087
• 1.4 Square Miles - 78,000 population 11,250
  students
• 10 minutes to New York City - Home to Latino
  American cultures
• 12 Schools, 2 Career Academies,
  Adult/Alternative Education site
• 1 U.S.DoE. Blue Ribbon
• 1,750 Employees - 1100 teachers - 180,000,000
  District Budget

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Budget Process

• 12 School Based Budgets
• 32 Child Care Provider Budgets
• 18 Central Office Departmental Budgets
• 62 Individual Budgets
• Timeline
• Deadlines initially appear unreasonable or
  impossible
• Perfect record of submission
• September to December - Schools and Providers
• November to February - Central Office
  Departments
• February to March - District Budget Submission

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Challenges

• Reduce paper
• Add efficiency to workflow
• Find an orderly way to collect data
• Project salaries for a multi-year employee
  contract
• Restructure district level management plan

• Use technology as a tool
• Response to governmental mandates (Professional
  Development)
• Implement Whole School Reform strategies
• Empower schools through the development of site
  based budgets

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Turning a Mouthful intoBite-sized Pieces

• Focus on Issues
• Managing Data
• Development of a Savvy Technology Team
• Walk the Talk
• Bring in the Pros

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Why Use a Database?
Data needs to be sorted, isolated, compared,
grouped, merged, displayed, e-mailed, imported,
exported and printed.

• Factors that impact your decision
• Familiarity with the program
• Cross Platform
• Great Support Network
• Great value for dollars spent
• Small investment up front
• FileMaker Pro was our choice!

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Professional Development

• Graduate level course reimbursement
• 18 Credits of ESL
• Masters Degree 80
• Workshop attendance - Out of District
• University or Organizationally sponsored
• Workshop attendance - In District
• Super Saturday
• Summer Institute
• Delayed opening and Half Session meetings

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Professional Development

• Mentoring
• New teacher mentoring
• 12 session new teacher series
• Collaborative Planning - Building in Success
• Grade level meeting
• Small Learning Communities - House meeting
• Podcating

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Professional Development

• Podcasting
• is the distribution of audio or video files, such
  as radio programs or music videos, over the
  internet for listening on mobile devices and
  personal computers.
• iPods, MP3 players, Cell phones and in your car.

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Professional Development

• Podcasting
• Provides the capability for the district to
  either video or audio tape the presenter, attach
  PowerPoint or Keynote slides and post a podcast
  to a district server or online at the iTunes
  Music Store at Apple.com
• But lets step back for a moment to the present!

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Professional Development

• Professional Development Data Warehouse
• Registration Online Internet or Intranet
• Choice of Date, Topic, Seat Availability,
  Confirmation
• Coordination
• Ability to monitor registrations by school or
  grade
• Ability to assign conference rooms based upon
  enrollment
• Central storage of presenters notes and handouts.

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Professional Development

• Site Management
• Conference day registration desk
• Participant confirmation
• Professional Development credit issued.
• Electronic session evaluation.
• Speaker Warehouse
• Biography and important FAQs
• Seminar Topics
• Seminars Delivered in District
• Presentation on file
• Evaluation on file

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Data Intelligence
For additional information http//www..union-city
.k12.nj.us Anthony N. Dragona, School Business
Administrator adragona_at_union-city.k12.nj.us
201 348.5677
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Data Intelligence
Union City Board of Education Leonard Calvo,
President Alicia Morejon, Vice President Lucio
Fernandez, Trustee Carlos Vallejo,
Trustee Jeanette Pena, Trustee José Mejia,
Trustee Kennedy Ng, Trustee Christopher Irizarry,
Secretary Stanley M. Sanger, Superintendent of
Schools Sylvia Abbato, Asst. Superintendent of
Schools Gerald Caputo, Asst. Superintendent of
Schools Robert Fazio, Asst. Superintendent of
Schools Antonio Perez, Asst. Superintendent of
Schools Anthony N. Dragona, School Business
Administrator.
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Data Intelligence

• Dr. Deborah Gendreau, Supervisor of Technology,
  Springfield (MA) Public Schools
• Implementing a Culture of Achievement Through
  Technology Supported Data Driven Decision Making

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District Level
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District Level
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School Level
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School Level
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School Level
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Classroom Level
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SCHOOL IMPROVEMENT PLAN- PERFORMANCE IMPROVEMENT
MAPPING (PIM) PROCESS
Student Learning Objectives (Outcomes) (SLO)
Improvement Objectives (IO)
Item Analysis
Desired Student Learning Experiences
Analysis of Current Practices
Improvement Benchmarks
Action Plan
Strategies
Plan for Continuous Improvement
Definition of Observable Indicators
Research on Best Practices
Definition of Interim Outcomes
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Setting Goals
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School self-assessment Page 1
NEW FORM
NEW FORM
Data Source- Survey of staff
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MCAS Data to complete the goal worksheet is
found in Testwiz - Frequency Distribution Graphs
with Proficiency Index Label
Data Source- TestWiz
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Setting Learning Objectives
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Data Source- Testwiz
Some questions to investigate
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Principals Page
Data Source- District Formative Assessments
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Determine RootGoals
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Principals Page resources to determine causes
Data Source- Principals Page
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Principals Page resources school info
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Principals Page Staff Attendance
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Principals Page Staff Certification
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Principals Page Student Info
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Principals Page Student Info
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ConnectED
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Setting Action Plans
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Action Plan
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Setting Implementation Benchmarks
Data Source- Classroom Visit Guide Documents,
lesson plans, meeting minutes
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(No Transcript)
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Handheld Recording of Staff Time Logs
Data Source- PALM HanDBase
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Setting Student Achievement Benchmarks
Data Source- DRA
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Contact Information Ms. Donna M. Boivin Director
of Technology boivind_at_sps.springfield.ma.us Dr.
Deborah K. Teale Gendreau Supervisor of
Technology gendreaud_at_sps.springfield.ma.us Mr.
Robert G. Hamel Assistant to the
Superintendent hamelr_at_sps.springfield.ma.us
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Data Intelligence Empowering Teachers,
Administrators, Students and Parents

• Business Intelligence for Education

Jim Hirsch, Plano ISD
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Business Intelligence for Education

• The first known reference to business
  intelligence came fromSun Tzu during the 6th
  century BC in his treatise The Art of War
• To succeed in war, one shouldhave full
  knowledge of one'sown (and ones
  enemies)strengths and weaknesses

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Business Intelligence for Education

• Refining and improving data driven
  decision-making strategies
• - Identifying systemic practices and policies
  that act as barriers to student achievement and
  equitable educational opportunities
• - Using statistical modeling that integrates
  national, state, and local assessment data with
  demographic and teacher efficacy variables
• - Making effective decisions that close
  significant gaps in student achievement and
  educational equity among diverse populations

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Business Intelligence for Education

• Business intelligence in high performing school
  systems

Curriculum ManagementSystem
Instructional ManagementSystem
Formative Assessment System
Summative Assessment System
Business of Learning
Performance Management System for Education
Business of School Operations
Student Information System/Special Education
System
HR and Teacher Credentialing System
Student Information/ Transportation/ Food
Services Systems
Financial/ Budget System
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Business Intelligence for Education

• Business intelligence for performance management
• - Improved ETL tools will increase the speedy
  collecting of data
• - OLAP reporting technologies will allow faster
  generation of new reports which analyze the data
• - Multidimensional data models allow for complex
  analytical and ad-hoc queries (FASMI)

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Business Intelligence for Education
Components of a performance management system
Reporting ServicesBased on traditionalqueries
Forecasting Services Based on trend data
Data Warehouse
Reports
Predictive Analysis Services Based on data models
Adaptive Assessments
Scorecards and Dashboards Pushing targeted KPIs
toidentified users
Active Interventions
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Business Intelligence for Education
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Business Intelligence for Education
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Business Intelligence for Education
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Business Intelligence for Education

• What it takes to get us to this next level
• - Data integrity
• - Decision on which variables have the greatest
  impact on student achievement
• - Accurate ETL and OLAP processes
• - Staff comfortable with using this level of
  available information
• Good technology partners
• - SAS in School datamart and associated tools

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Data Intelligence Empowering Teachers,
Administrators, Students and Parents

• Business Intelligence for Education